Unit Clerk Job Description template and pdf with duties [2024]

Job summary 1

The Unit Clerk is responsible for assisting in coordination of supplies, clerical work, smooth flow of patient related communication, written and verbal communication between medical, nursing, ancillary, staff, transportation companies and other business clients. Assembles/maintains patient files and unit logs for review within a timely manner.

Duties & Responsibilities 1

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Requirements & Skills 1

High School Graduate or equivalent work experience
- Minimum Field-or-Expertise: Previous secretarial required
- Working knowledge of office equipment
- Ability to coordinate numerous assignments, delegates and follow through to completion

Job summary 2

The Unit Clerk is accountable for the provision of clerical service to a specific patient care center to include direct and indirect communication, coordination of information and resources in a safe and efficient environment. The incumbent in this position will work in a PRN capacity where requirements are outlined by each department.

Duties & Responsibilities 2

Requirements & Skills 2

High School Diploma or G.E.D. required.
At least 6 months of hospital or health service related experience preferred.
The ideal candidate must have excellent customer service skills, sensitivity to patients and family members, be able to work in a team with various healthcare professionals, ability to multi task in a fast paced environment and be highly organized.

Job summary 3

We are looking for a part-time Unit Clerk to provide clerical support for a patient care unit as directed by the Nurse Clinical Manager, or designee, using specified procedures. The Unit Clerk will also assist on the unit as needed. For this reason, CNA certification is strongly preferred for this position.

Duties & Responsibilities 3

Provide clerical coverage to other nursing units as directed by Manager of Clinical Support Services.
Answer the telephone, deliver messages, sort unopened mail and place in designated boxes.
Maintain database for admission and discharge information.
Request and log (with verification by RN) patient's appointments, evaluations, consultations and escorts.
Maintain unit supplies and equipment.
- Obtain various patient reports as requested from computer (e.g., dietary list, laboratory orders, etc.)
- Manage patients' written medical record/chart as per policy and procedure.
- Complete photocopying and faxing as requested.

Requirements & Skills 3

High school diploma or equivalent required.
- CNA certification strongly preferred.
- Computer experience preferred.
- The incumbent must be physically capable of running toward or away from areas where problems are occurring and pushing, pulling, lifting equipment such as wheelchairs, carts, boxes, etc.

Job summary 4

We’re looking for a passionate Unit Clerk who is ready to join a team that’s redefining quality nursing care.

Duties & Responsibilities 4

Answers unit/department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller/visitor to appropriate staff member.
May page staff member if necessary. Receives and transcribes physicians' orders according to established guidelines. Records, updates, and maintains information in patient records in accordance with department protocol and federal, state and organizational guidelines.
- Routes records to appropriate department or staff and maintains confidentiality of information. Operates standard office equipment including telephones, copiers, fax machines, and computers. Inventories, orders, and maintains office supplies and forms; completes purchase requisitions and receives supplies. Responds to patient requests via patient intercom system. Relays information to appropriate staff for immediate attention.
- Arranges for medical tests, supplies, equipment treatment and special dietary needs as ordered by a physician. Enters and retrieves data related to patient charges and supply orders to include daily reconciliation of patient charges to ensure accurate patient billing process.
- Performs related responsibilities as required.

Requirements & Skills 4

A high school diploma or equivalent.
One year previous clerical experience and experience with various personal computer software applications.

Job summary 5

The Unit Clerk participates with the health care team in delivering quality and customer focused health care to patients.

Duties & Responsibilities 5

Provides general clerical and receptionist services for a nursing or other work unit.
Answers phones, relays messages to patients and to the appropriate staff, orders supplies and generally assists nursing and medical staff in clerical duties that support patient care.
As appropriate to the position’s scope of duties, the Unit Clerk is expected to have critical thinking skills, attention to details, time management, problem solving, and customer relations skills in a fast paced environment in order to meet patient needs and contribute to the positive care experience and work environment.

Requirements & Skills 5

Education: High school diploma or equivalent.
Experience: Six months Unit Clerk experience preferred or equivalent office/clerical experience in a medical setting.
Skills: Solid understanding of medical terminology strongly preferred. Demonstrated ability to perform detailed work accurately. Solid communication skills required. Ability to effectively communicate with physicians and with other health care professionals. Excellent teamwork skills required. Must be able to proficiently operate applicable computer systems.

Job summary 6

As Unit Clerk you will be responsible for performing a variety of clerical duties associated with patient care. Working closely with the nursing team, patients and visitors you will be.

Duties & Responsibilities 6

Communicating.
Maintaining confidentiality of patient information.
Accurately completing and processing patient charts.
Transcribing physician orders.
Auditing patient charts.
- Notifying Pharmacy of new physician orders.
- Ordering Emergency Department Supplies.
- Completes requests for non-medical services.

Requirements & Skills 6

High School Diploma or GED equivalent
Computer literate
Knowledge of medical terminology or be willing to complete an educational program on medical terminology within 3 months

Job summary 7

Seeking an Unit Clerk to join our team who assumes primary responsibility of unit secretarial, receptionist and clerical support in a professional manner in accordance with our standards. He/she is expected to apply skills in critical thinking, appropriate judgment, mental organizational and unit operation skills to perform a variety of tasks. Demonstrates knowledge of office equipment operation, interdepartmental function and effective communication and policy.

Duties & Responsibilities 7

Demonstrates knowledge in all aspects of medical terminology and accurately transcribes physician's orders.
Complete assignments independently and demonstrates teamwork when needed using effective problem-solving skills, chain of command and effective communication with coworkers, supervisors, physicians, and the public in a professional and pleasant manner consistent with our excellence standards.
Accurately schedules, requests or communicates necessary patient information with regard to hospital privacy policies.
- Demonstrates knowledge and operation/application of unit equipment and software applications and programs.
- Actively works as part of a team of physicians, nurses, and other health care professionals to support hospital policy and promote patient safety. Assists nursing staff as requested with delegated tasks to support the patient experience.
- Greets and assists visitors, answers their inquiries, and directs them to the appropriate persons according to their needs. Answers a multi-line telephone system and responds to requests efficiently in a friendly, courteous and professional manner.

Requirements & Skills 7

One year secretarial experience in a healthcare setting is preferred.

Job summary 8

The Unit Clerk is responsible for the secretarial duties in the patient care area in accordance with the Hospitals' mission, physicians and patient expectations.

Duties & Responsibilities 8

Prepares and maintains patients medical records from admission through discharge to organization, completeness and accuracy of the records system for the unit
Monitors physician orders to assist medical/nursing staff to assure prompt, efficient timely care of all patients.
- Manages unit supplies, activities, time and other resources in cost effective manner to reduce waste
- Maintains functional knowledge and seeks to improve competency in the area of responsibility.
- Demonstrates effective communication skills, patience, and the ability to explain information to others.

Requirements & Skills 8

Job summary 9

The Unit Clerk will perform general clerical of the nursing unit, unit receptionist duties, ordering and maintaining supplies, transcribing medical orders, as well as other related duties as assigned. The Unit Clerk reports to the Resource Nurse, and is accountable to the Director of Inpatient Services.

Duties & Responsibilities 9

Requirements & Skills 9

BLS Provider credentialed from the American Heart Association (AHA) obtained prior to hire date or job transfer date, required
- Certified Medical Assistant, preferred
- Certified Nurse Aide credentialed from the Nurse Aide Registry, preferred
- High School Diploma, or GED equivalent, required

Job summary 10

We are looking for an Unit Clerk.

Duties & Responsibilities 10

Processes and maintains documents in accordance with HIPPA regulations and company confidentiality agreement
Processes new residents' charts with the appropriate documents and in the appropriate order
Conducts quarterly audits to ensure files are accurate/complete in accordance with Department of Children Services (DCS) and company standards
- Assist Clinical Director with assigned large tasks and projects
- Sends Monthly Progress Reports to designated receivers (DCS and parents) and keeps accurate records of dates and times items were sent
- Assumes any other responsibilities as may be assigned by the Supervisor and his/her designee

Requirements & Skills 10

HS Diploma and minimum one year experience preferred
Valid state Driver's License

Unit Clerk Job Description

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Unit Clerk Job Description

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