Shipping Coordinator Job Description template and pdf with duties [2024]

Job summary 1

The Shipping Coordinator handles administrative functions such as filing, archiving, and supplier payments. Supports the department and sale coordinators including but not limited to answering phones, client collections, arranging appointments, and assisting with general auction or private sale inquiries. Operates as backup Inventory Controller.

Duties & Responsibilities 1

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Requirements & Skills 1

Bachelor’s degree preferred or equivalent work experience
Experience working with international shipments of high-value art and/or luxury goods
Familiarity with US Fish & Wildlife regulations
Excellent communication and interpersonal skills, including superior written and spoken communication
Superior client service skills
- Ability to remain calm in stressful situations
- Demonstrated ability to prioritize and multi-task
- Strong follow-up and organization skills with attention to detail

Job summary 2

We have an immediate opportunity for a Shipping Coordinator to join us on our diverse team. The Shipping Coordinator is responsible for shipping a wide variety of products to both internal and external customer sites to meet a promised arrival date. This position is also responsible for providing accurate and complete documentation.

Duties & Responsibilities 2

Responsibilities for this position include but are not limited to, the following.
Produces and reviews proper shipping paperwork for carriers or forwarding agents and enters correct shipment data into SAP
Ensures items are properly packaged for a mode of shipment
Follows pick list to gather parts for shipment (including the use of a fork or hand truck)
- Logs shipments to allow for payment approval of freight bills.
- General assistance as required (shipping tracers, etc.)
- Performs other duties as assigned

Requirements & Skills 2

Prior shipping experience is required
One-year certificate from college or technical school; or one-year related experience and/or training
Experience in the use of personal computers and related programs (Microsoft Word, Outlook, and Excel)
Experience in SAP – both P02 and P16 on running reports and creating shipping documents
- Ability to effectively present information in one-on-one and small group situations to customers and other employees in the organization.
- Able to process and interpret export documentation. Able to handle multiple tasks. Able to function well in a team or group environment.
- Able to understand and be involved in the collection of pertinent data

Job summary 3

The Shipping Coordinator will ensure that all customer demands are acknowledged, scheduled, and met by manufacturing production in a timely, efficient manner. The position will communicate with customers to understand their needs and requirements as it pertains to our company, its products, and our services. Communicate these requirements to the Site Manager, Sales Team, and Production Managers to inform and update them regularly to guarantee that sales and customer objectives are met. The shipping coordinator is also responsible for creating production and shipping schedules, inventory management, and coordinating the loadout of products to meet customers’ needs. Understanding of basic accounting processes and invoicing.

Duties & Responsibilities 3

Requirements & Skills 3

High school Diploma or local equivalent
Demonstrate ability to read, write and speak in the local language
Ability to communicate well and work with others
Basic computer skills
- Ability to interface with Customers and Suppliers in a business professional manner on the phone and through e-mail
- Associates Degree or local equivalent
- Prior experience in Shipping/Receiving

Job summary 4

The Shipping Coordinator maintains shipping office day-to-day operations including answering phones and verifying trucker entry via security system camera.

Duties & Responsibilities 4

Prepares documentation and maintains records for product shipments in coordination with the customer service representatives, this includes providing tracking or shipping history information for critical shipments.
Prepares and maintains all shipping paperwork as well as completes shipping transactions in appropriate systems; corrects any system or paperwork errors.
Communicates the status of shipping activities to appropriate personnel, such as critical shipment status, carrier delays, or other special/specific customer requirements.
Coordinates freight shipments by contacting appropriate freight carriers according to customer specifications. Provides all documentation based on customer requests to customers promptly. Maintains the record of all customer-specific requirements for the shipping office.
Formally document new or changed procedures. Identify who requires training and execute training if needed.
Maintain knowledge of current international import/export regulatory requirements and associated required paperwork.
- Effectively lead cross-functional root cause and corrective action to resolve customer-related shipping issues.
- Must be cross-trained on Receiving Coordinator job duties and responsibilities and will act as a backup if Receiving Coordinator is out of the office.
- Other duties as required.

Requirements & Skills 4

Job summary 5

The Shipping Coordinator prepares documentation, maintains records, and coordinates logistics for the product shipment.

Duties & Responsibilities 5

Schedules and Coordinates both Domestic and International freight forwarder transactions
Ensures freight carriers are selected based on company objectives for cost and delivery
Maintains Shipping records, including providing tracking or shipping history information to customers on request
Prepares Shipping paperwork as well as completes shipping transactions in appropriate systems
Coordinates Returned Material Authorization (RMA) process with Customers, including issuing RMA numbers
- Prepare boxes with appropriate labels for shipment as required
- Comply with EHS & Quality System regulations and policies
- Perform other duties and/or special projects as assigned

Requirements & Skills 5

Minimum 2-year associate degree OR at least 1-year experience in an office/sales/customer service and/or manufacturing environment
Exceptional communication skills (written, oral, and interpersonal)
- Experience with Microsoft Office with an emphasis on Excel and Word
- Proven ability to multi-task and prioritize work with minimal direction
- Proven accuracy in work

Job summary 6

The Shipping Coordinator is responsible for the daily organization and preparation of documentation as it relates to shipping activities. This includes the distribution and filing of all shipping documentation, creation and verification of serial tags, processing of inventory transactions, releasing and processing of sales orders, coordination and scheduling of freight lines, preparation of freight bills, and export documentation. The Shipping Coordinator is also responsible for analyzing and reviewing shipping-related reports and communication with all levels of the organization both external and internal customers. This is accomplished through the use of Lean Tools to identify problems, recommend solutions, and drive implementation through the use of continuous improvement activities.

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

Under the direction of and reporting directly to the Global Purchasing Manager and Senior Buyer, the primary responsibilities of the Shipping Coordinator are to manage the receiving and international shipping functions for the Society’s Global Conservation Program

Duties & Responsibilities 7

Performs, shipping, and inventory control functions for global conservation equipment
Responsible for the condition of the storeroom used for holding materials in transit for overseas locations
Maintain an adequate inventory of packing and shipping materials
Manage the packing process
Manage the returns process
- Prepare and maintain documentation and filings for shipments by export regulations
- Interface with shipping carriers to obtain quotations on shipping charges, fees, and destination conditions
- Coordinate with overseas field offices to understand and support their country-specific import process as required

Requirements & Skills 7

At a minimum an Associate’s Degree or demonstrated relevant experience and certifications is desired.
Good typing and computer skills that include working knowledge of MS Office program suite (Word, Excel, Outlook)
The ability to interact with different levels of management within a diverse and multicultural structure, as well as outside contractors such as (but not limited to) ocean shipping carriers, airlines, rail, and other service providers.
- Experience with domestic and overseas shipments (Asia, Africa, Eastern Europe, South America)
- Inventory management experience
- Knowledge of export regulations is a plus

Job summary 8

We are looking for an experienced Shipping Coordinator. The Shipping Coordinator serves as the primary shipping representative for plant shipping/receiving purposes. This individual creates and manages documents such as the bill of ladings for the plant, receives inventory POs, enters PO receipts, and coordinates shipping to/from the galvanizer and to customers. The Shipping Coordinator is responsible for updating the shipping schedule and other shipping duties as assigned by the Plant Manager. This position has attention to detail and communicates well with plant operations and the corporate billing department.

Duties & Responsibilities 8

Requirements & Skills 8

High School Diploma or equivalent required
Prior experience working in a shipping/receiving position in a manufacturing/production environment preferred
Experience operating material handling equipment is required
Experience with customers and vendors is required
Good written and oral communication is required
Work well with others and alone
- Attention to detail and organizational skills are required
- Experience using Microsoft Word, Excel, Access, and Outlook is preferred
- Epicor experience preferred

Job summary 9

The Shipping Coordinator schedules inbound and outbound shipments selecting the most cost-efficient carrier that meets customer requirements. Plans work to meet shipping forecast requirements. Is responsible for evaluating the carrier’s performance and selecting a carrier based on Company’s service requirements.

Duties & Responsibilities 9

Requirements & Skills 9

Associate's degree or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Must be computer literate and able to work with programs such as Word, Excel, etc., and be able to learn and use HP programs such as e-mail, established programs, etc.
- Must possess a valid driver’s license for business travel, such as customer visits, to attend the required meetings, seminars, etc.

Job summary 10

We are seeking a full-time Shipping Coordinator to join our team at our location. Dress attire is business casual in a manufacturing environment where departments work together for the success of the company.

Duties & Responsibilities 10

Responsible for coordinating and managing all shipping of the outbound products to KEP customers along with the preparation of all associated documents
Audit both inbound and outbound freight bills
Schedule and manage pickups
- Create Certificate of Conformance
- File and manage shipping claims
- Handle a variety of other miscellaneous administrative duties

Requirements & Skills 10

High School diploma or Associates degree
Minimum of 2 yrs. experience as a Shipping Coordinator is preferred
Strong computer skills including MS Office skills (Excel, Word, Outlook), Internet, and email
Excellent written and verbal communication skills
- Must be professional, personable, organized, and a team player
- Knowledge of freight software (UPS, FedEx, etc.) a plus
- Experience scheduling freight with LTL carriers, shipping internationally, working in vendor portals, and knowledge of vendor routing guides is a plus

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