Purchasing Agent Job Description template and pdf with duties [2024]

Job summary 1

We are searching for an experienced Purchasing Agent with strong understanding of supply chain management concepts. The Purchasing Agent will be responsible for creating purchase order tracking systems, alerting management when orders have been filled and invoices from vendors have been issued, answering vendor questions and providing them with additional order documentation as needed.

Duties & Responsibilities 1

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Create purchase orders and monitor all open orders
Deliver a weekly purchase order report to managment for all closed purchase orders
Work with inventory management team to ensure all deliveres satisty the assigned purchase orders and report any back-ordered or missing products
Maintain proper inventory levels of products
Assist with all purchasing activities relating to cost, quality and service also provide guidance and cost-planning strategy
- Assist with the timely and accurate purchase and delivery of the order and track information relating to purchased items
- Assist with monitor supplier and inner sales performance
- Assist with forecast departmental operating costs and prepare monthly and annual budgets

Requirements & Skills 1

Job summary 2

The Ideal Purchasing Agent will be required to manage the daily operations of the Purchasing Department which include purchasing material, ensure that the best price is obtained and the material arrives ahead/on-time. In additions, will work independently and requires frequent communication with all departments.

Duties & Responsibilities 2

Shop for best available deals on needed items by looking up prices from multiple vendors and suppliers to find the highest-quality item for the lowest price
- Monitor and maintain inventory levels, ordering new items as needed to keep the inventory fully stocked and supplied
- Ensure that purchased orders are delivered by coordinating with the parts department
- Locate new vendors and establish working relationships with them while also maintain existing vendor and supplier relationships

Requirements & Skills 2

Previous Purchasing experience is a must
Team player with strong communication
Computers skills: Microsoft Excel skills are required

Job summary 3

The Purchasing Agent provides clerical and administrative support services to the Manfacturing; Sales; and Accounting Departments while providing excellent customer service to internal and external customers and vendors.

Duties & Responsibilities 3

Internal follow up on approvals for Purchase Requisitions.
Follow up with vendors on lead time and due by dates
Match vendor packing slips & items ordered to Purchase Order.
- Verify invoice pricing and quantity to PO, resolve reconciling invoice issues with vendor and/or AP
- Follow up with vendors on PO’s received but not invoiced to bring to closure.
- Other duties as assigned.

Requirements & Skills 3

HS Diploma or GED Equivalent
- 2 years’ experience in purchasing, inventory management, or similar experience
- Proficient in Microsoft Word, and Outlook
- Demonstrated ability to communicate orally and in written form across all levels of employees

Job summary 4

The Purchasing Agent will ensure that components and supplies needed for company operations are obtained on time and at the absolute best price possible. Products purchased must meet company specifications and quality standards. This position requires strong organizational skills and the ability to multitask. Excellent communication skills and accuracy are vitally important.

Duties & Responsibilities 4

Works with company departments to determine supply needs and time lines
Seeks price quotes from multiple vendors and negotiates to secure the lowest price available on goods of comparable quality
- Investigates potential suppliers to ensure their reliability and the quality of their products, and places orders with adequate lead time to ensure on-time arrival of supplies
- Monitors orders in progress to ensure items are delivered according to the time line and specifications
- Works with suppliers to address problems that arise, such as items being out of stock or backordered

Requirements & Skills 4

2 years of experience in purchasing
Strong and effective negotiation skills are essential
Must be 100% fluent in the English language
Must possess exceptional written and verbal communication skills and strong organizational skills.
- Must possess the ability to work independently and efficiently with impeccable attention to details and accuracy
- Must have reliable transportation and be punctual
- Proficiency in QuickBooks, Microsoft Word and Microsoft Excel

Job summary 5

We are currently looking for a Purchasing Agent for our Purchasing Department. The right candidate will bid on new projects, maintain scopes of work, track blueprints and design changes, etc.

Duties & Responsibilities 5

Setup and monitor option costs and sales prices
Maintain and update current budgets
Spread revised bids and obtain approval for any price increases
- Prepare direct costs analysis and variances for review
- Input original Direct Costs budget
- Execute lot starts and final proof all unit costs

Requirements & Skills 5

Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Job summary 6

As a Purchasing Agent, you will coordinate and expedite the procurement of components and raw materials to ensure production requirements are met. This is a highly visible role with opportunity for professional development and success.

Duties & Responsibilities 6

Procurement of materials and components including identifying & evaluating new vendors
Working with our production planning department, plan material needs to support the demands of manufacturing
Create, submit and expedite purchase orders
Monitoring of receiving inventory and other related jobs.
- Provide reports and other information to management team
- Site visits to suppliers facilities
- Actively participate on cross-functional teams on projects that drive continued company success and profitability

Requirements & Skills 6

Job summary 7

The Purchasing Agent manages all purchasing activities and establishes strategic purchasing processes and procedures.

Duties & Responsibilities 7

Develop and manage partnerships with vendors.
Assist in contract negotiations for major purchases.
Work closely with Planning team and Department heads to ensure timely delivery of raw material and enable manufacturing facility to achieve 100% on-time-delivery.
Drives quality improvement initiatives with the vendors that are consistent with customer expectations.
- Participates in S&OP process and ensures alignment of raw material supply against customer forecast.
- Manages company’s day-to-day purchasing activities and ensures that all purchasing agents are meeting their personal performance standards.
- Evaluates and analyzes purchasing trends and price trends to identify forecasting demand and minimize purchasing costs.

Requirements & Skills 7

Job summary 8

This position is responsible for administering purchasing activities, tracking inventory, and limited financial duties in an office environment.

Duties & Responsibilities 8

Requirements & Skills 8

Education and/or Experience: High school diploma; or post-secondary degree in office administration or relevant field is preferred.
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to speak Spanish is a definite plus.
- Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
- Computer Skills: Excellent knowledge of Quickbooks, MS Office and office management software (ERP etc.).

Job summary 9

The Purchasing Agent is responsible for the sourcing process of the products assigned up to the contract negotiation. The ideal candidate will manage the supplier relationship driving the bid list in accordance to the set strategy.

Duties & Responsibilities 9

Requirements & Skills 9

Bachelor’s degree in business administration or related field required
2+ years of experience in similar role.
Knowledge of sourcing and procurement techniques.
Background experience conducting research & market analysis
Excellent negotiation, communication, and networking skills;
- Experience in collecting and analyzing data;
- Proficient with Microsoft products suite (excel/PowerPoint/access).
- A team player with flexible and results orientated can do approach.

Job summary 10

We are currently seeking a Purchasing Agent to join our team.

Duties & Responsibilities 10

Ensure all quality standards and expectations are clearly conveyed on purchase orders
Manage procurement of raw materials and vendor relations
Develops and maintains relationships with vendors/suppliers for optimal performance.
- Ensure vendor compliance with all purchase orders.
- Plan and manage inventory levels of material and/or products.
- Research and evaluate alternative suppliers and new materials, based on price, quality, support, reliability, production and distribution capabilities, and the supplier's overall reputation.

Requirements & Skills 10

HS diploma
4 + years experience in purchasing inventory
Attention to detail
- Oral, written & technical communication skills
- Attention to detail
- Computer literate and proficient in Microsoft Office, Excel & Outlook

Purchasing Agent Job Description

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