Production Coordinator Job Description template and pdf with duties [2024]

Job summary 1

The role of the Production Coordinator supports the Production Manager and broader teams across a variety of duties including but not limited to tracking production progress, scheduling and communication, developing and maintaining production tools, and supporting various educational initiatives. The primary focus of this role is to work closely with the Production Managers to stay on top of and help guide the growing opportunity of production across our global content slate. A successful candidate will be someone who is impactful, a proactive thinker, is curious about a variety of productions and support disciplines, and challenges prevailing assumptions to help us create new and improved workflows. This is a demanding and fast moving position that requires an effective communicator who is able to exercise good judgement and demonstrates initiative.

Duties & Responsibilities 1

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Provide research to support efforts to create better alignment between technology partners and cross-vertical production teams.
Foster the adoption of new practices, frameworks and technology as it applies to Production within the company through helping prepare presentations, financial metrics, and aiding the development of in-house tools for project management.
Organize and administer various internal and external workflows including but not limited to, budgeting, talent acquisition/hiring, calendering, talent onboarding, contracting, production/post production status, and delivery.
Facilitate evolution of Virtual Production and VFX tracking software and internal systems. Manage enhancement requests as needed.
- Track and maintain virtual production weekly reports and milestones, keeping stakeholders apprised of status.
- Provide general assistance on various production support tasks as needed from pre-production through delivery.
- Contribute to the company's culture of curiosity and self-disciplined pro-active responsibility as part of the Production and VFX team along with strong partnership toward Physical Production and Animation.

Requirements & Skills 1

Job summary 2

We are seeking a Production Coordinator! This person will assist with coordinating production elements related to the network’s professional and other productions, including the creation and distribution of the event paperwork; working with the Director of Operations and truck/crew vendors to ensure that the events are properly staffed and all equipment needs are covered; making travel arrangements for above and below-the-line personnel; assisting the production teams for events and equipment transportation; reporting of music cue sheet information for productions and maintaining the team/network production schedules; review and coding of all PPI and MTVG invoices.

Duties & Responsibilities 2

Coordinates all production elements related to the network’s professional and other productions, including the creation and distribution of the event paperwork
Works with the Director of Operations and truck/crew vendors to ensure that the events are properly staffed and all equipment needs are covered
Working with Producers and Directors on studio crew evaluations
Identifying new studio technicians to build freelance depth
- Makes travel arrangements for Above-The-Line personnel and Staff
- Reporting of music cue sheets for productions and maintenance of team and network production schedules
- Assists the production teas with field productions and equipment transport

Requirements & Skills 2

Job summary 3

We are scouring the earth for an exceptional Production Coordinator. This individual is an intelligent and eloquent communicator who will work with the production team to effectively prioritize, organize, and manage the workflow of production.

Duties & Responsibilities 3

Work with the Production Manager to define, setup, and manage the schedule for completion of the work on the production.
Take and distribute notes in deskies.
Track completion of artists tasks in Shotgun,
Create breakdowns (both text and graphical) from scripts and animatics.
Provide status reports indicating departmental progress.
Find ways to assist and ensure that teams hit goals and deadlines.
- Troubleshoot priority issues – casting and scheduling.
- Communicate with production to prioritize and adjust schedules (daily or weekly as needed).
- Facilitate communication between all departments working on the project.

Requirements & Skills 3

Job summary 4

We are seeking an employee to join our production team in a Production Coordinator role.

Duties & Responsibilities 4

Support team with projects and overall volume of workflow
- Create and manage reports in various platforms(including NetSuite)
- Create robust, clear presentations
- Multitasking; multiple responsibilities.

Requirements & Skills 4

Strong analytical skills
Advanced Excel, able to run reports, pivot tables and critical to present data in chart/graph formats
Solid PowerPoint skills
- Must be outgoing, not afraid to ask questions and be a team player
- Must be able to work independently and able to 'change lanes' quickly and seamlessly
- Must be intelligent and well-spoken

Job summary 5

The Production Coordinator serves as direct support for the Executive Producers. They manage communications, making sure that the Executive Producers and the team are getting what they need from each other and able to remain productive and successful.

Duties & Responsibilities 5

Track and help prioritize all incoming tasks, questions, and items to review for the Executive Producers across the day and week, and facilitate and take notes for Executive Producers
- Distribute Executive Producers notes, examples, questions, sketches, etc. with relevant team members
- Attend meetings with Executive Producers
- Act as liaison with music team for production team

Requirements & Skills 5

Must be proficient in Gmail, Google Calendar, Microsoft Word, and Excel
Must be resourceful, proactive, independent, and a great problem-solver
Must be an excellent communicator with people of all levels throughout the organization, including in writing (over email and messenger) and over the phone/video calls
Must be able to multitask in a fast paced environment
Must be able to organize and track large amounts of information
- 1+ year of work experience in a fast paced environment required
- Prior animation and live-action production experience a plus
- Bachelor's degree a plus

Job summary 6

Our company is looking for an enthusiastic, motivated professional to join our team as a Production Coordinator. In this role you will support our production team in the administration, organization and execution of projects from start to finish. Extensive organization skills and attention to detail are a must, as well as excellent written and verbal communication skills. The ideal candidate is extremely organized, a skilled multi-tasker and excellent at communicating within multiple teams in a fast-paced environment.

Duties & Responsibilities 6

Requirements & Skills 6

Job summary 7

We are currently in search of a Production Coordinator to join our Production team. The Production Coordinator is responsible for the assignment and tracking of tasks for assigned area of responsibility. They will facilitate the movement of shots between teams, coordinate daily reviews, and communicate status updates ensuring the delivery of shots on schedule.

Duties & Responsibilities 7

Requirements & Skills 7

Minimum 3 years experience
BA or BS degree in film, art, communications, or related field strongly preferred
Strong comprehensive knowledge of Microsoft Office suite and apps
Experience with some production tracking software and asset management software, preferably Shotgun
Must have experience with heavy schedule management in an extremely time-sensitive atmosphere
- Demonstrable experience in highly technical, dynamic departments
- Must be able to make decisions independently with a high level of ingenuity
- Must possess a high level of written, verbal, negotiation, and analytical skill

Job summary 8

We’re looking for a Production Coordinator to join our growing team. Ideal candidates will have experience working on digital projects and aren’t afraid to get under the hood and try to figure things out on their own.

Duties & Responsibilities 8

Act as a liaison between internal project managers and development teams to relay new feature requests, feedback, issues, and other pertinent details.
Provide customer service as the first point of contact for both internal and external clients, assisting with troubleshooting of website and digital issues.
Clearly organize and describe issues in a way that allows the development team to quickly implement accurate and complete solutions.
- Support management of the team’s workload and projected workload.
- Update and maintain accurate records of new, pending, and completed requests using our helpdesk and project management systems.
- Prep meeting materials, agendas, memos, presentations, and other documents for trainings, check-ins, and other client engagements.

Requirements & Skills 8

Bachelor’s degree or equivalent education, training, and work-related experience.
At least one year of experience with the WordPress content management system required.
- At least one year of experience working on small to medium-complexity digital projects in a communications environment with multi-functional teams.
- Exceptional oral and written communication skills, including the ability to build relationships and effectively communicate with all key stakeholders.
- A strong desire to stay abreast of the trends in digital technologies.

Job summary 9

We are looking for an enthusiastic, detail oriented and motivated Production Coordinator to join our team. In this role, you will maintain production schedules as well as handle a variety of other tasks from bidding through delivery that ensure productions run smoothly.

Duties & Responsibilities 9

Assist Producers in producing projects from pre-production to post-production and delivery
Overseeing department workflow to ensure that jobs are delivered within budget, on time and to agreed artistic and technical standards
Organize and maintain the Production calendar in Outlook with upcoming meetings.
Support Executive Producer and Producers in all infrastructure and internal communications for the Production department including Sales meetings, as well as updating Salesforce to reflect the notes taken during the meetings. weekly, monthly and project update meetings
- Regularly reviewing the ‘Producer Manual’ updating all processes and procedures, with step by step guide, screen grabs and appendix of examples.
- Research, book and hold freelance talent for all departments. Continue to find new talent and maintain records of availability. Understanding each artists role and talent is key.
- Contact IT each time a new freelancer starts and needs a log in and/or an email. As well as if licensing issues arise.

Requirements & Skills 9

Capable of contributing to a team with enthusiasm and clarity
Understanding of urgency
Calm under pressure, quick-thinking, hands-on and function with a high degree of accuracy
Willingness to facilitate support during live-action shoots.
Willingness to learn planning and production techniques.
- Capable of working directly with vendors, clients/directors, and of collaborating on a team.
- Good knowledge of project management systems and procedures
- Proficient use of Microsoft Office - Word, PowerPoint, Excel, Acrobat

Job summary 10

The Production Coordinator provides administrative support and assist the production and planning department. Facilitates and expedites production jobs outsourced to third party vendors.

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