Maintenance Coordinator Job Description template and pdf with duties [2024]

Job summary 1

The Maintenance Coordinator is responsible for scheduling all maintenance requests from our single family home residents. You will work directly with our internal R&M team and vendors to provide prompt, effective customer service, resolution, and follow up for all property maintenance needs. This position also serves a coordination function regarding resident requests and enquiries around Utility onboarding and offboarding.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

We have an opening for a Maintenance Coordinator. The Maintenance Coordinator directs maintenance work to coincide with the priorities and objectives of operations and ultimately the business, in order to achieve safety, equipment uptime, product quality and cost targets. The coordinator is responsible for overall coordination of equipment maintenance including: weekly schedule development, work notification gatekeeping, backlog management, equipment preparation, and turnaround management (including planning, scheduling, and resource loading).

Duties & Responsibilities 2

Reviews notifications and makes a preliminary assessment on value (gatekeeping). Follows up with notification submitters if clarification is needed. Assesses criticality and assigns revisions to communicate timing and ownership for next steps of completing maintenance work.
Works closely with maintenance and operations to develop the weekly maintenance schedule and the daily plan used to accomplish the schedule.
Ensures that equipment preparation requirements are communicated to operations and completed as required to ensure efficient maintenance work.
Identifies emergency work orders and funnels to appropriate personnel to adjust the planned work schedule to minimize upset to planned work and ensure highest priority work is completed.
Monitors backlog of maintenance work and initiates adjustments to ensure work is completed in a timely way. Ensures that any canceled work orders are removed from the system. Identifies work orders requiring engineering support and works with capital and engineering teams to manage this backlog.
Maintains KPIs and schedules periodic reviews of maintenance performance metrics and works to ensure goals are achieved.
- Coordinates PM turnarounds and shutdowns. Initiates and leads shutdown scope development meetings and assumes role of overall turnaround manager to ensure resource loaded schedules are developed and clear ownership of jobs is understood.
- Initiates and leads post-turnaround/shutdown performance review meetings to identify improvement opportunities.
- Ensures efficient use of maintenance resources, particularly shift maintenance personnel, aligning “ready work” to effectively load these resources during shifts with lighter emergency work needs.

Requirements & Skills 2

Ability to manage multiple tasks
Demonstrated ability to communicate effectively in spoken and written form
Effective at building a team atmosphere across departments through effective communication and alignment on priority and roles
Demonstrated ability to self-manage and work as a contributing
Demonstrated ability to analyze, evaluate, and interpret information to make decisions and solve problems.
- Demonstrated ability to use electronic information systems, including personal computers and spreadsheet applications. This should include experience with SAP, IP-21, Lotus Notes, MS Excel, MS Word, and similar office applications.
- Six sigma greenbelt or blackbelt certification preferred.
- Willing to work flexible hours when needed. Extended hours expected during turnaround situations

Job summary 3

The Maintenance Coordinator ensures that our network providers have current credentials and licenses to work legally in their field or specialty. The Maintenance Coordinator monitors upcoming renewal dates and works with medical staff to advise them of the required steps to maintain their credentials.

Duties & Responsibilities 3

Maintain individual provider records to include up to date credentials.
Maintain internal logs to ensure all information is accurate.
Ensure credentialing applications are complete and accurate.
- Credential new providers and re-credential current providers.
- Prepare credentialed, re-credentialed, and denials logs for monthly credentialing committee for approvals.
- Other duties as assigned

Requirements & Skills 3

Job summary 4

We are currently seeking a Maintenance Coordinator. The Maintenance Coordinator will be responsible for providing leadership, solutions, and strategic direction to support value creation through improvements and activities in Electric Arc Furnace and Ladle Metallurgical Facility maintenance.

Duties & Responsibilities 4

Apply management principles and problem solving techniques to evaluate and resolve conditions to maximize operating efficiencies.
Use technical knowledge and equipment documentation, safety procedures, and schedules to follow, improve and develop preventive and routine maintenance/operation programs.
Coordinate repairs and preventative maintenance with operations staff
Assists Area Manager with planning, organizing, and managing area budget and expenditures to ensure strategic and cost effective operations are adhered to.
- Directly supervise union operations staff, and work closely with vendors and contractors as necessary.
- Ensure environmental compliance.
- Perform administrative activities such as scheduling crews, completing production reports, conducting safety conversations, and compiling other reporting as necessary by the operating facility.

Requirements & Skills 4

High school diploma or equivalent is required.
A Bachelor’s degree in management, supervision, technology or engineering is preferred, or equivalent years of demonstrated knowledge of operations leadership in a heavy industrial environment.
- Minimum 4 years experience in an operations atmosphere. Caster and Degas experience preferred.
- Minimum of 2 years supervisory experience required.
- Good communication, interpersonal and problem solving skills are critical.

Job summary 5

The Company is seeking a competent Maintenance Coordinator to oversee outside contractor resources in the performance of Handyman and Janitorial services for site buildings and company housing as well as Light Construction services to support general mine and aggregates operations and capital projects. This position is responsible for the overall operation, maintenance, repair, cleaning, and maintenance resource management for all Company facilities. The primary goal of this position is to ensure facilities are safe, clean, and fully functional at all times, while maintaining a high level of customer satisfaction. This is a safety sensitive position.

Duties & Responsibilities 5

Ensure contractor adherence to all environmental, health, and safety regulations.
Develop and sustain Planned Maintenance Programs for HVAC equipment, evaporative coolers, water heaters, septic systems, doors & windows, roofing, tile & carpet, general cleaning, painting, propane tank refueling, weed control, light bulbs, site litter, etc.
Develop and sustain Rapid Response Repair programs for functional failures associated with HVAC, doors, windows, signage, break-ins, etc.
Develop and sustain capabilities for providing Project-Based, Light Construction services for water supply lines, fencing & gates, storm water drainage systems, SWPPP BMPS; concrete slabs & bollards, parking shipping container conversions, relocating & reconfiguring offices, parking lot refurbishment, etc.
- Improve function and reliability of facility systems and associated equipment by studying performance results and identifying, recommending, and implementing changes, expansions, and additions as part of strategic planning and budgeting.
- Accomplish contractor resource objectives by selecting, orienting, training, assigning, scheduling, coaching, counseling, and performance tracking; communicating scope of work and expectations; planning, monitoring, and appraising job contributions; and ensuring contractor adherence to code and workmanship quality standards.
- Meet maintenance financial standards by providing annual budget information; monitoring expenditures; identifying variances; and implementing corrective actions.

Requirements & Skills 5

A degree in Facilities Management or Building Maintenance
- Professional Certification(s) (e.g. Certified Maintenance Professional – CMP, Certified Maintenance Manager (CMM), Certified Maintenance & Reliability Professional (CMRP), or similar).
- 7+ years of experience as a Facilities Maintenance Coordinator, Handyman Contractor, or in a supervisory role for a General Building Contractor.
- Average or better technical skills and knowledge of building trades i.e. HVAC, plumbing, carpentry, concrete, and electrical.

Job summary 6

Under the direction of the Maintenance Manager, is responsible for supporting facility related requests and the activities of maintenance technicians, vendors and contractors engaged in a variety of duties which may include HVAC, mechanical, electrical, carpentry, plumbing, painting, building, grounds, janitorial and equipment maintenance. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

Duties & Responsibilities 6

Requirements & Skills 6

Required: High school diploma or equivalent. Must have five (5) or more years of experience in construction and/or general maintenance of facilities with emphasis on mechanical, electrical, carpentry, plumbing, painting, building, grounds and equipment maintenance activities.
Preferred: A two (2) year degree or two (2) year of formal training beyond the high school level in general maintenance and repair or closely related area(s) is preferred.

Job summary 7

The Maintenance Coordinator will provide operational and administrative support to the Operations and Special Projects departments as it relates to building maintenance. The position assists and coordinates office setup and cleanout tasks i.e. office painting, furniture and equipment moving and assembly. He/She is also responsible for supporting the administrative duties for both departments including mailroom operations.

Duties & Responsibilities 7

Requirements & Skills 7

High school diploma or GED
Associate’s or Bachelor’s degree preferred
Two (2) or more years of related experience preferred
Excellent organization skills
Strong attention to detail
- Strong oral and written communications skills
- Proficiency in Microsoft Office suite of products
- Ability to multitask in a fast-paced environment

Job summary 8

In support of our mission, we are seeking a Maintenance Coordinator to join our People & Culture team.

Duties & Responsibilities 8

Provide reception coverage during work hours and ensure that our workplace is welcoming to all employees and visitors
Performs routine workplace inspections and keep repair/maintenance task lists up to date.
Assist with regular maintenance and general upkeep throughout our office to ensure a clean, safe and productive working environment
Build strong relationships with vendors and building management; maintain best in class service whether issues are resolved in-house or by one of our partners.
- Act as the first line contact for the Workplace Operations department for all internal and external customers/contractors.
- Follow-up to ensure workplace services issues are identified and repaired quickly, or escalated if needed.
- Update and maintain accurate records and official documentation for the site including, but not limited to: moves/reconfigurations, events, reception, and building operations.

Requirements & Skills 8

Minimum 2 years experience
Analytical and process driven in approach to workplace/facility management
- Proficiency in Slack, G-Suite, Excel and facility management software
- IFMA, LEED or facility management certification
- Team player with a ""no task is too small"" attitude

Job summary 9

The Maintenance Coordinator performs a variety of department duties. Performs and oversees work to maintain, improve, and service equipment, buildings, and vehicles. Provides support for Janitorial and other Test Center supplies inventory control and purchasing. Conducts and records inspections required by state, county and federal regulations. Works with departmental management and staff to maintain and improve work environment of office and shop environments.

Duties & Responsibilities 9

Requirements & Skills 9

Minimum of 5yrs mechanical or technical experience required
- Experience with Word and Excel is required.
- Ability to team with others to achieve desired results
- Ability to work independently

Job summary 10

The Maintenance Coordinator will improve workforce productivity and safety by coordinating all maintenance activities and developing job and safety plans. This position will ensure absolute compliance with all EHSS policies and procedures. They will be the liaison between maintenance and production to ensure all work activities are planned, estimated, and scheduled. This position provides leadership and guidance on the effective operation of the CMMS system.

Duties & Responsibilities 10

Requirements & Skills 10

High School diploma or equivalent required; technical or Associate’s degree preferred
Must have a valid driver’s license.
Background in maintenance work with knowledge of mechanical and E/I disciplines.
Experience in maintenance planning, scheduling, and estimating.
Ability to interpret engineering drawings, equipment drawings, and P&IDs.
Strong experience with communication of technical information – both written and verbal.
- MS Office Suite (Excel, Word, Power point) and Maximo experience preferred
- The employee must be able to lift and/or move up to 60 lbs.
- Maintain a thorough understanding of applicable regulatory requirements of FRA, TTB, FSMA, state and federal regulations.

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