Event Coordinator Job Description template and pdf with duties [2024]

Job summary 1

The Event Coordinator reports directly to the Manager and is responsible for coordinating the strategic planning, staffing, administration, and daily management of Special Events. The Event Coordinator manages overall field services, operations, and functions for both on-site and off-site venues, including emergency response, client liaison, post-order compliance, and special projects assigned. The Event Coordinator must have strong interpersonal, security management, and organization skills, and be an enthusiastic leader who helps support the client's team.

Duties & Responsibilities 1

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Coordinate events including scheduling, deployment, budgets/estimates.
Ensure high levels of customer service and satisfaction.
- Maintain close coordination and communicate regularly with clients to ensure both new and existing requests and expectations are met.
- Maintain relationships with key industry partners, professional organizations, and client-related industry associations or groups.
- Travel required up to 50%.

Requirements & Skills 1

Bachelor’s Degree preferred
Experience in leading the successful planning, and execution, of Special Events programs with an astute and strategic understanding of Access Control, Threat/Vulnerability/Risk assessments, safeguarding of personnel and information
Proven track record of identifying, analyzing, and implementing solutions from routine to moderate-complex operational and management problems in the areas of Special Events
Strong leadership, analytical, project management, organizational, corporate communications, and executive decision-making skills.
- Seasoned in high-level presentation, interaction, and collaboration with senior management.
- Must be intermediate level with common MAC OS-based software platforms
- Must have a valid driver's license

Job summary 2

The Event Coordinator is responsible for organizing event tasks for the Event Team. This coordinator must have proficiency in taking on intermediate-level logistical tasks around events and promotions, including information gathering, brainstorming, and implementation. The Event Coordinator will have the ability to successfully execute assigned tasks on time and has a general understanding of the business. Shows high levels of integrity, passion, and commitment, as well as steady strides in building relationships.

Duties & Responsibilities 2

Coordinates administrative event tasks
Research various industry events
Supports local field event requests
Properly secures event registration
Schedules meetings and organizes all meeting requirements
Assist with ROI tracking
- Ability to write effective content with proper grammar
- Proficiency in taking on varied logistical tasks around events and promotions, including food choice, coordination of graphics/signage for an event, gathering requirements
- Able to problem solve effectively

Requirements & Skills 2

Job summary 3

Event Coordinator works collaboratively to plan and execute private group bookings as well as assist in the execution of events. Event Coordinators are also responsible for follow-up and reporting associated with private events. The scope of internally produced events includes, but is not limited to, single and multi-day festivals and other established programming.

Duties & Responsibilities 3

Organize the planning, execution, and follow-up events
Communicate with clients in a polite, clear, and confident manner using a variety of mediums – email, phone, and face-to-face interaction
- Answer questions regarding group outings, activities, venues, and catering, and provide clients with guidance to best match our products and services with their needs
- Assemble proposals, facilitate transactions, and welcome guests upon arrival
- Develop comprehensive knowledge of the existing annual event calendar and ensure the continual growth and development of event programming

Requirements & Skills 3

A Bachelor’s degree in Business Administration, Hospitality, or Event Management is preferred
2-3 years of experience in event management, customer service, or another related area
Able to work well under pressure and make decisions independently
Outgoing, friendly, and confident with exceptional communication skills
Proficiency in utilizing Microsoft Office Suite programs in daily work
Maintain availability to work evenings, weekends, and holidays with frequency
- Must be able to lift 50+ pounds
- Must be able to stand long periods – i.e. throughout any given event with appropriate break time
- Must be able to work in an outdoor environment where climate constantly changes

Job summary 4

We are looking for an Event Coordinator to join our team. The Event Coordinator will manage the various event responsibilities and logistics associated with the planning, coordination, organizing, and execution of all meetings and events. This individual must be self-motivated, have strong interpersonal skills, and pay close attention to detail. Must be proactive, highly organized, and can work under pressure and coordinate multiple events, responsibilities, and deadlines at one time.

Duties & Responsibilities 4

Coordinate all phases of event logistics including, but not limited to, food and beverage, meeting room layout, housing, transportation, AV equipment rental, event registration, on-site execution, etc.
- Prepare and complete accurate banquet event orders with meeting/event venue
- Create, monitor and manage event timelines and budgets
- Work collaboratively with internal teams to produce event collateral and materials

Requirements & Skills 4

A high school Diploma is required, a Bachelor's is highly preferred.
- A valid passport for international travel is required.
- Ability to travel +50% of the time.
- Strong communication, customer service, and detail-oriented skills are required.

Job summary 5

We seek an Event Coordinator to join the team. The Event Coordinator is passionate about each detail that goes into a seamless and successful event. Organized and methodical, the Event Coordinator is capable of organizing events of every size. The Event Coordinator takes pride in their work, can simultaneously manage multiple projects, and is an excellent communicator.

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

Event Coordinator is responsible for providing support to the Event Management Department and assisting with servicing and monitoring clients. Interacts with clients, facility staff, in-house concessionaires, and related personnel.

Duties & Responsibilities 6

Assists Event Managers with in-house clients, acting as the "eyes and ears" when servicing the client on-site during busy periods.
Maintains rapport with clients, their associates, service suppliers, and building staff insuring the highest level of customer service.
Required to work irregular schedules including nights, weekends, and holidays to accommodate business and client needs in the facility.
Required to work both indoors and outdoors, including inclement weather, in various temperatures.
Must feel comfortable when around large groups or speaking to a guest, as needed.
Understands the importance of providing customer service and the understanding "The Magic is in the Details"
- Ability to work on multiple projects at a time while meeting specific deadlines.
- Ability to make quick, decisive decisions in high-pressure situations.
- Other duties may be assigned.

Requirements & Skills 6

A good knowledge of the principles of administration as they relate to the provision of facilities, services, and equipment in a convention, exhibition, conference, or entertainment center.
A general knowledge of the services, vendors, or other organizations involved in producing events.
A minimum of two years of college-level course work in a hospitality or marketing-related program is preferred.

Job summary 7

The Event Coordinator will be responsible for overseeing the event registration process, as well as assisting with planning conferences and events that advance the recognition of the company and the brand.

Duties & Responsibilities 7

Requirements & Skills 7

Job summary 8

Responsible for the planning, coordination, and execution of meetings, conferences, seminars, and special events. Ensure successful meetings and events through detailed communication and coordination of all services and amenities, such as catering, room set-up, audiovisual, etc.

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

The Event Coordinator provides onsite supervision of special events. Performs professional work in planning and organizing events.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

The Event Coordinator will play a vital, customer-facing role in supporting the performance and success of the relevant sales and marketing teams by ensuring the day-to-day objectives and sales targets are met. You will be fully trained in every corner of the company as we need you to work on our highest-profile marketing campaigns.

Duties & Responsibilities 10

Perform various administrative tasks as assigned
Properly create and issue invoices and collect payments promptly, and create comprehensive and detailed
Budget preparation and management, including preparation of cost estimates, managing meeting-related expenses, and post-event analysis and reporting.
Assists in the execution of event management strategy that is aligned with the company’s business strategy and leads its execution.
Assists in the execution of event management strategy that is aligned with the company’s business strategy and leads its execution.
- Coordinate event requirements with appropriate departments.
- Meet and discuss with clients the specifics of the event.
- Attend and participate in events to establish increased visibility for the organization.

Requirements & Skills 10

Must have high organizational skills
Excellent interpersonal abilities
- Ability to effectively collect accurate information and resolve conflicts when necessary
- Possess excellent communication skills with the ability to articulate professionally the creative ideas and services which are offered
- Must be able to multitask

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Event Coordinator Job Description

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