Court Clerk Job summary 1
Under the direction of the Chief Judge of the Court, the
Court Clerk is responsible for assisting the Court Administrator with clerical duties, including case file management, preparation for court hearings, preparation of court minute orders and other documents.
Court Clerk Duties & Responsibilities 1
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Provides other administrative support to the Chief Judge and the Appellate Court judges, including ordering and maintaining office supplies, preparing check requests and purchase orders, preparing travel/training requests and arrangements, preparing correspondence, copies and faxes as requested, and maintaining Judges’ calendars.
Provides reception services for Tribal Court, including answering telephone inquiries and written inquiries, as appropriate; courteously meeting and greeting individuals presenting themselves to the Court; and receiving and filing all paperwork presented to the Court.
Works with the Court Administrator to maintain all official records of the Tribal Court and prepare certified copies, as required. Collects filing fees and fines, and maintains fiscal records of all transactions. Compiles and maintains statistical data.
Assists the Court Administrator with Tribal Court minutes, findings, orders, notices and other official documents. Prepares grant reports, Judiciary Committee reports or other reports, as required.
Receives, processes and calendars all complaints and actions in Tribal Court. Notarizes documents for the public as needed.
Court Clerk Requirements & Skills 1
Associate’s degree in Court Administration or Public Administration or equivalent from a two-year college as a
Paralegal or Legal Secretary is required.
Minimum of three (3) years’ experience as a Tribal, Federal or State court clerk,
legal secretary or equivalent experience.
Equivalent combination of education and progressive, relevant and direct experience may be considered in lieu of minimum educational/experience requirements indicated above.
No felony convictions or convictions for any crimes of moral turpitude or involving crimes against children.
An understanding of current Native American culture and experience working with Native American communities is preferred.
Ability to relate to the public, court personnel and other agencies in a professional, courteous and respectful manner.
Ability to work effectively in a team environment, work with minimal to no supervision, and be punctual and dependable in regards to attendance.
Ability to pivot between tasks quickly, prioritize and coordinate completion of multiple tasks simultaneously.
Excellent communication skills, both verbal and written, in the English language.
Demonstrated ability to type at least 40 wpm.
Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals.
Knowledge of office procedures and computer operations, including intermediate proficiency with Microsoft Office Suite.
Ability to perform basic troubleshooting techniques on computers, as needed.
Court Clerk Job summary 2
Under general supervision, the
Talent Acquisition Specialist performs various technical and staff support activities for the Municipal Court. Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function.
Court Clerk Duties & Responsibilities 2
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Court Clerk Requirements & Skills 2
Court Clerk Job summary 3
The purpose of the
Court Clerk position is to assist with the supervision of the Municipal Court Clerks, prepares and coordinates special reports and records, and accomplishes court procedures. Other duties include handling complaints and providing information, filing paperwork, performing administrative tasks, maintaining efficient organization of records and paperwork, and other duties as required.
Court Clerk Duties & Responsibilities 3
Assists the Court Management with the preparation of court policies, procedures, and changes in local/state laws and ordinances.
Provides administrative assistance, facilitates projects, monitors workflow, and identifies/resolves problems.
Coordinates work schedules, training staff, answers questions from staff and the general public about court operations.
Coordinates with Judge and prosecutor their availability to schedule trials, such as: Pre-Trials, Non-Jury & Jury Trials.
Prepares and balances disbursements and daily deposit reports and monitors overpayments. Corrects financial errors.
Assists with supervising and ensures organizations efficiency of department.
Processes & maintains parking meter payments and reports.
Prepares and responds to public information requests.
Assists with special projects.
Performs general and specialized office clerical work.
Maintains electronic and manual records and files.
Plans, adapts, and continues other tasks as required.
Performs related work and reports as assigned.
Court Clerk Requirements & Skills 3
High school diploma, G.E.D. or equivalency.
Community college, vocational business, technical, or correspondence school certificates are likely sources.
Requires three (3) years' experience in court procedures or in a related field.
Five (5) years' experience in related field.
Knowledge of Municipal Court functions, including case flow and work flow.
Knowledge of city practice, policy, and procedures.
Knowledge of computer systems and technology trends for municipal court operations, such as: skills in Microsoft Windows environment; includes Excel, Word, Publisher, court management software, and record keeping.
Skill in assisting employees to foster independent judgement and critical thinking skills.
Skill in handling multiple tasks and prioritizing.
Skill in excellent oral and written communication.
Skill in customer service and public relations.
Ability to work with diverse staff and citizens.
Ability to manage and recognize individual employee strengths.
Work requires functioning as a lead worker performing essentially the same work as those directed, and includes overseeing work quality, training, instructing, and scheduling work.
Normally performs the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties.
Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.
Court Clerk Job summary 4
Under immediate supervision, the
Court Clerk performs work of routine difficulty in a variety of clerical court support activities, not limited to but includes processing legal documents and payments, to facilitate the efficient, effective operation of the City Municipal Court.
Court Clerk Duties & Responsibilities 4
Provide information to the public in person, by phone or electronic communication in order to answer relevant questions concerning City Court cases. Utilize manual and computerized filing systems and verbal and written communications while exercising considerable care and independent judgment in providing sensitive information.
Process court documents in order to assure proper filing, distribution and required actions. Enter information into the Court case management system, determine the type of violation (civil traffic, City code, criminal), determine the type of documents and correspondence required for processing by following established procedures for processing, while maintaining acute attention to detail.
Perform case management duties, data entry, filing, typing and scanning Court documents.
Maintain, monitor and disseminate information relating to the disposition of complaints and provide disposition information to necessary agencies.
Process court forms and documentation including warrants, summons, orders of protection, injunctions prohibiting harassment, bonds and other documents in order to provide appropriate legal documentation.
Process orders for actions authorized by a City Court, using proper forms and documentation upon request of the Presiding Magistrate or Court Administrator.
Monitor electronic court recordings and assist the Presiding Magistrate and bench clerk in courtroom proceedings in order to facilitate the smooth, structures process of a Court using proper courtroom practices and procedures, as assigned by the Presiding Magistrate or Court Administrator.
Receive payment from citizens for fees, fines, bail and other monies paid to the Court. Maintain detailed and accurate accounting of monies for fines in order to control receipt of money and reconcile daily deposits and receipts.
Provide exceptional customer service to internal and external customers.
Court Clerk Requirements & Skills 4
Court Clerk Job summary 5
The City is currently recruiting for Court Clerk. The
Court Clerk ensures the integrity of the City's Municipal Court records by performing a variety of clerical and administrative support duties including processing court files/cases, case research, payment plan reviews, and maintaining security and custody of court records; provides extensive face-to-face and telephonic information; and handles large sums of money daily.
Court Clerk Duties & Responsibilities 5
Processes court information, files, and cases, which includes: preparing, processing, composing, and proofreading a variety of court documents; organizing and maintaining court trial calendar; coordinating court appearances; arranging for interpreter services; entering information into databases; completing abstracts for DMV and court records; and/or, performing other related activities.
Reviews and monitors on-going case files, which includes: identifying appropriate forms to be completed or received; monitoring case status; preparing letters to defendants; tracking tickler file; re-issuing suspensions; processing dispositions and trial notices; and/or, performing other related activities.
Provides customer service to the general public and other agencies by responding to inquiries and requests for information, explaining policies and procedures, communicating fines, providing fine reductions based on Judge's matrix formula, and/or providing other applicable information; checks in defendants, witnesses, attorneys, and police officers for court procedures.
Performs a variety of bookkeeping activities, which includes: receiving and processing fine, bonds, penalty assessments, fees, collections, and other related payments; balancing accounts; issuing receipts for payments; posting and transferring funds; processing refunds.
Performs a variety of cash handling duties including balancing, reconciling, and maintaining cash drawer; posting, balancing and reconciling daily cash deposits and preparing related reports
Performs various clerical duties utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; filing; making photocopies; performing data entry; typing; and word processing.
Complies with safety requirements of the position and actively promotes safe work practices.
In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure.
Court Clerk Requirements & Skills 5
Court Clerk Job summary 6
Court Clerk performs a variety of specialized, complex and technical duties relating to the operations of the court system.
Court Clerk Duties & Responsibilities 6
Work extensively on statewide computer systems, including the Superior Court Management Information System (SCOMIS) and the Judicial Information System (JIS), inputting and retrieving information and printing reports.
Provide assistance to the judges and court commissioners, county law enforcement personnel, prosecuting attorneys, public defenders, private attorneys, representatives of state agencies such as DSHS, Washington State
Attorney General's office, witnesses and the general public.
Prepare and distribute daily, weekly, monthly and yearly reports and/or documents to appropriate agencies as required by law.
Process criminal and juvenile LFO payments and other incoming payments. This involves posting receipts to the Judicial Receipting System (JRS) and docketing in SCOMIS when applicable.
Re-create files from microfilm when needed.
Perform duties of
court clerk during trials and hearings. Be responsible for exhibits during trials and hearings.
File and register Officials' Bonds and other documents as required by statute.
Issue bench warrants, writs and summonses as ordered.
Disburse garnishment funds as ordered by the court.
Enter judgments and satisfactions of judgments into the execution docket record.
Prepare and distribute various court calendars for judges, court commissioners, Court Administrator and other Law and Justice-related departments.
Court Clerk Requirements & Skills 6
Court Clerk Job summary 7
Court Clerk oversees non-criminal traffic and ordinance violations.
Court Clerk Duties & Responsibilities 7
Schedules and sends notices of hearing dates as necessitated by case or requested by the Municipal Court Judge, attorneys and pro se litigants, within statutory time limits.
Performs a variety of diverse clerical tasks in connection with the maintenance of court records. Prepares necessary file folders and enters all new cases into database. Files, authenticates, records and keeps all documents received in the Municipal Court Clerk’s office.
Completes Department of Transportation Summons, Civil Commitment, Alcohol Assessment, and other Court forms and sends to appropriate agency.
Prepares, distributes, receives and records calendars. Maintains calendar of court trials.
Responsible for handling juvenile records, which are closed and confidential.
As necessary, attends, takes minutes, marks exhibits and administers oaths at court hearings. May prepare agendas and take minutes for various meetings.
Provides case and procedural information within statutory guidelines, both in person and by telephone. Performs record searches and assists the public in researching records.
Prepares files and minute sheets for the weekly court calendar and monitors files for next action.
Receives and processes mail.
Verifies accuracy of citations in database.
Prepares legal documents, reports and statistical information necessitated by statutory requirements, office policies, or judicial process.
Receives and accounts for monies and is responsible for inputting accounts receivable into the computer systems.
Orders court supplies.
Court Clerk Requirements & Skills 7
Comprehensive knowledge of office practices and procedures, proficiency in the use and understanding of business terminology, and the ability to follow complex oral and written instructions.
Knowledge of the judicial system and the ability to learn, interpret, understand and utilize legal terminology, including the preparation of legal documents.
Ability to communicate in a professional manner with attorneys and circuit court staff.
Ability to exercise discretion and make decisions based on legal parameters and office policies and procedures.
Requires a high sense of responsibility and initiative to work independently and productively with limited supervision.
Ability to efficiently utilize a personal computer system for automated record keeping, creating reports, scheduling and preparation of documents.
Ability to maintain a high level of discretion, confidentiality and integrity, and utilize good judgment, tact, and courtesy in dealing with employees and the public.
Proficiency in typing accurately at a prescribed rate of speed as determined by the Civil Service Commission. Ability to obtain a satisfactory grade on clerical examinations involving English, spelling, business math, clerical accuracy, and any other related examinations.
Position requires the ability to communicate effectively in written and verbal form.
Must be able to work cooperatively with the public and especially low-income individuals.
Ability to prepare and maintain accurate and complete reports and records and to prepare and make presentations as needed or required.
Knowledge of basic mathematic skills necessary.
Knowledge of principles and practices of accounting, budgeting, and finance in municipalities.
Court Clerk Job summary 8
Court Clerk is responsible for performing a wide variety of routine clerical and administrative support work for the Municipal Court.
Court Clerk Duties & Responsibilities 8
Assists in administering criminal proceedings and docketing. Prepares correspondence and maintains records.
Processes deferrals, jail sentences, probations, pre-sentence matters, and failures.
Assists in the coordination of court matters with defendants, defense counsel, prosecutor, police department, jail, alcohol agencies and other levels of the criminal justice administration system.
Responds to counter, telephone and written inquiries.
Accounts for receipts and deposits for monies for fines, forfeitures and other court receipts.
Prepares reports for state and local agencies.
Prepares court dockets and files; Checks with jails for special hearings; issues warrants of arrest.
Initiates requests for driving and criminal records.
Receives, logs and indexes incoming filings, citations and complaints.
Initiates related paperwork as needed by defendants to facilitate their response to citation or complaint.
Performs primary filing of all papers, dockets, case files, and case related correspondence.
Constructs new case files, filing and retrieving documents as necessary.
Prepares files for court use; processes timely notices to defendants of arraignments, trials and hearings.
Perform other duties as assigned and/or required.
Court Clerk Requirements & Skills 8
High school or GED, plus specialized schooling and/or on the job education in a specific skill area; e.g., data processing, clerical/administrative, equipment operation, etc., plus or equivalent combination of education and experience.
Experience in clerical, secretary,
paralegal or administrative work; Obtain Deputy Clerk Certification within 3 years of being hired. Considerable knowledge of general office procedures.
Ability to maintain accurate records, type and enter data accurately.
Ability to effectively communicate on a one-on-one basis with others.
Ability to maintain effective and harmonious working relationships with other employees, department officials and the public.
Ability to report to work each scheduled day, and on time.