Construction Administrator Job Description template and pdf with duties [2024]

Job summary 1

The Construction Administrator ensures construction scope is defined and leads effort in preparing and administering documents for bidding. Coordinates, monitors, inspects, and approves the Substation Civil/Electrical and Transmission line construction work done by outside contractors to assure workmanship quality and compliance with the provisions of the Drawings and Specifications. Provides leadership, training, and direction to fellow staff members.

Duties & Responsibilities 1

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Works under indirect supervision to monitor, inspect, and accept Substation and Transmission construction work done by outside contractors.
Coordinates project-related efforts with Project Managers, Project Engineers, other departments and government agencies.
Provides technical construction expertise and reviews the design drawings for Substation and/or Transmission line projects for constructability.
Reviews contractors work schedules to make sure contract construction work is completed in accordance with Company imposed deadlines. Reviews and approves contractor’s monthly invoices for payment.
Schedules outages for construction with Operations.
Manages construction contracts and negotiates change orders for work changes in the scope of work.
- Maintains a daily log of the contractor’s construction activities and prepares a weekly activity report of construction progress.
- Ensures all compliance aspects of position are known and followed; understands and complies with all policies, codes and regulations applicable to position and company.
- Performs related duties as assigned.

Requirements & Skills 1

Education and Work Experience
Bachelor’s degree from an accredited school plus 3 years of related work experience with at least one year experience in construction methods for transmission line and substation projects.
Candidates that do not possess a bachelor’s degree must have a minimum of 7 years of related work experience with at least one year experience in construction methods for transmission line and substation projects.

Job summary 2

The Construction Administrator provides administrative support to the Operations Department and field associates. Coordinates the flow of departmental paperwork throughout the office and delivers to the field associates to ensure that all documents required to construct and warrant the company’s product is achieved in an efficient manner.

Duties & Responsibilities 2

Requirements & Skills 2

Job summary 3

As a Construction Administrator, your administrative support and attention to detail will be a valuable addition to our homebuilding division office. You'll coordinate between various members of our division team and be a true asset to help keep the wheels of ""new construction homebuilding"" running smoothly.

Duties & Responsibilities 3

Daily communication with internal project management staff and division management team
- Maintain effective working relationships with subcontracting vendors
- Oversee field checks, invoicing, and accounts payable processes for new starts
- Monitor vendor insurance, contractor agreements, and scheduling

Requirements & Skills 3

Excellent planning and organizational skills
Strong oral and written communication
- Proficient with Microsoft Office suite (Excel, Word, Outlook)
- Familiarity with accounting cycles preferred
- Experience within the homebuilding industry is a plus.

Job summary 4

We are hiring a Construction Administrator to join our operations team. As a Construction Administrator, you will be responsible for all for all assigned maintenance and engineering projects for the property.

Duties & Responsibilities 4

Maintain project schedules, daily logs, and photo documentation of ongoing project activity.
- Assist in the execution of all assigned repair and maintenance reserve, capital, CFIP, and PPIP projects from conception through completion, maintaining all required financial information and required documentation.
- Assist in the planning and bidding for new construction, remodels, and equipment installation, using contractors or company staff.
- Ensure that departmental and contracted projects are complying with all company, NPS, and federal laws and regulations regarding HAZMAT, HAZCOM, risk management, confined space, lockout-tagout, ergonomics, ADA access, and vehicle use.

Requirements & Skills 4

A minimum of three years of experience as a facility manager in a multi-unit facility, preferably a hotel resort operation, or a minimum of three years of experience in the construction management field.
Knowledge of physical plant operations including boilers, generators, pumps, gas fuel lines, and power lines.
Ability to read blueprints and an understanding of CADD software.
Knowledge of construction, mechanical and specialized trade skills, and their current codes.
Project management experience including cost estimating, bid notices, and contract negotiations.
- Knowledge of rules, regulations, and laws concerning environmental issues, risk management, and safety.
- Must possess the physical agility to ascend and descend a ladder or scaffolding, tour construction sites, and enter confined spaces.
- Must be able to obtain a valid driver’s license.

Job summary 5

We are looking for a Construction Administrator for our expanding MEP team supporting projects including Hospitality, Entertainment and Healthcare buildings in our office.

Duties & Responsibilities 5

Requirements & Skills 5

Significant “fluency” in one trade. Recognized ‘expert’ in that area.
Minimum five years CA or experience
- Prior field experience outside the MEP consulting arena
- Attend CSI CDT class and/or pass the CDT examination (Risk management training)
- Discipline-specific certifications (e.g. trade inspector, contractor)

Job summary 6

We have an opportunity for an experienced Construction Administrator with 10-15 years of experience to join our City office. The Construction Administrator must be design sensitive, have strong communication & organizational skills, and possess extensive knowledge of construction with in-field experience on large complex projects.

Duties & Responsibilities 6

Perform on-site observations of the progress and quality of the Work to determine in general if the Work is being performed in a manner indicating that the Work when completed will be in conformance with the Contract Documents and notify the Project Team and Contractor immediately if the Work does not conform to the Contract Documents or requires special inspection or testing;
Maintain a log of activities at the Project site, including weather conditions, nature and location of Work being performed, verbal instructions and interpretations given to the Contractor, and specific observations;
- Receive and respond to requests from the Contractor for information and, with assistance of the Project Team, provide interpretations of Contract Documents;
- Assist in the preparation of supplemental instructions, correct or revise information in the REVIT model. Extract information from the REVIT model;
- Attend meetings and report to the Project Team on the proceedings;

Requirements & Skills 6

Be proficient in MS Office and Revit, be comfortable working with new technologies;
As the project documentation, records and submittals are maintained in digital formats, utilize Bluebeam for notation, markups and communication with the design build team;
Be able to work collaboratively with a large project team, take direction, work independently, gracefully handle changing and evolving directives, and have the ability to complete tasks accurately and efficiently.

Job summary 7

We seek a talented Construction Administrator with 15+ years related experience to join our team. Experience with architectural, mechanical, electrical, structural, and interior design disciplines as well as problem resolution are critical elements of this position. This position requires firsthand knowledge of most trade skills, a working knowledge of the construction industry and the construction process, a familiarity of the building codes, and a high degree of self-confidence and both oral and written communication skills.

Duties & Responsibilities 7

Works with the partners, project managers and discipline leads and is the liaison between client, contractor, and the design team during the construction administration phase.
Maintains and promotes positive working relationships with staff, managers, contractors, and clients.
Coordinates site visits of other disciplines. Observes the work in progress and issues reports to the client, contractor and project team to identify general progress, contract schedule compliance or construction document deviations.
Responsible for Construction Administration process or developmental focus lead e.g., project consistencies, close-out procedures, technology, QA/QC procedures.
- Seeks opportunities for continuing education for the enhancement of building science. Maintains extensive product knowledge and technical focus.
- Presents monthly staff seminars on Field “Insights” and building science.
- Maintains accurate records and participates in all standard administrative procedures and policies within Owner/Architect contract.

Requirements & Skills 7

Four years’ college or university degree; or four years related experience and/or training; or equivalent combination of education and experience. A solid “hands on” construction background is preferable to a classroom degree.
- Ability to read, analyze, and interpret construction business periodicals, professional journals, technical procedures, codes, governmental regulations, plans, details, and specifications. Ability to write reports and business correspondence.
- Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to evaluate a situation accurately and be willing to act decisively in the best interest of the Firm, the Project, and the Client.
- Must be proficient in Microsoft Office Suite.

Job summary 8

The Construction Administrator position is responsible for extensive organization and thorough review of submitted draw materials. This unique role is one that demands an ability to facilitate communication between parties and to advise underwriters regarding issues related to each construction draw. The Construction Administrator role also requires the proper handling of funds in accordance with current escrow rules and provisions on those projects where we have agreed to disburse the draw funds.

Duties & Responsibilities 8

Requirements & Skills 8

Job summary 9

This dynamic role calls for an energetic and highly motivated Construction Administrator capable of independently managing onsite Mechanical, Electrical, Plumbing and Fire Protection Engineering coordination throughout construction.

Duties & Responsibilities 9

Requirements & Skills 9

Sound knowledge of engineering fundamentals or at least 4 years’ experience managing mechanical, electrical and plumbing construction related projects. Engineering degree is not required.
Candidate should also possess good knowledge of sustainable design and building practices, and have experience with designing or managing the construction of sustainably oriented buildings.
General understanding of Construction and Design contracts.
Proficiency with project management software such as Procore, Spitfire, Primavera, ProLog or other equivalent.
- Knowledge of BIM including Revit, Navisworks or equivalent is desired but not a requirement.
- Good communication skills essential for team-based working and client communication.
- Excellent planning and organizational skills required for our fast-paced environment.

Job summary 10

The Construction Administrator provides a high level of leadership, mentoring and training for less experienced staff, while continuing to perform site observations during construction, provide information as requested to contractors, and keep engineers informed of project status and aware of potential problems or liability issues.

Duties & Responsibilities 10

Requirements & Skills 10

Advanced knowledge of design techniques, tools, and principals involved in production of precision technical plans and drawings;
Knowledge of materials, methods, and the tools involved in the construction or repair of buildings and structures;
Must be familiar with design processes in mechanical, electrical, structural, and technology disciplines;
8 years’ experience in related construction, design observation and/or administration. Must be familiar with current design processes in the mechanical, electrical, and structural disciplines
- Regularly required to sit, walk, stand, talk, see, hear, and lift objects up to 25 pounds.
- Occasionally required to drive, kneel, stoop, crouch, crawl, reach with hands or arms, and grasp or pull.
- Will have limited exposure to outside weather conditions and loud noises

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