Proposal Writer Job Description template and pdf with duties [2024]

Job summary 1

The Proposal Writer is an individual contributor who will be responsible for the overall proposal and requests for proposals (RFPs) development process, including strategy development. This individual will design winning solution strategies and drive revenue growth. The Proposal Writer is a remote position that will be working closely with the business development team daily to craft winning proposals and RFP responses. Typically, the individual will be juggling multiple proposals/RFPs and driving to various deadlines. Daily activities may include strategy calls to discuss a new RFP or independent work to finalize an RFP response.

Duties & Responsibilities 1

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Analyze RFP requirements, assemble an appropriate response team, and allocate team resources, delegating responsibilities to ensure that the response is submitted by the deadline
Establish project milestones, production schedules, assignments, and deliverables, scheduling and facilitating meetings based on the requirements and specified due dates
Develop and maintain the proposal content library and a database of information that can be used across RFPs to support future responses
- Oversee final document review, assembly, and production – including printing, binding, packaging, and shipping – ensuring compliance with proposal specifications
- Search for solicitations primarily on Deltek and other procurement sites
- Manage multiple projects relating to Proposals, Requests for Proposal (RFPs), Requests for Information (RFIs), and related items

Requirements & Skills 1

Minimum of a Bachelor’s Degree in Marketing, English, Communications, Business Management, or comparable working experience.
Independent work ethic with the ability to be successful in a virtual environment.
Excellent writing skills, with a strong ability to summarize content in a tailored, compelling and persuasive manner
Highly organized with strong attention to detail/consistency
Superior project management skills
Ability to work effectively with subject-matter experts and participants from across the company
- Deadline driven
- Experience in the higher education marketplace or K-12
- Ability to work in a fast-paced environment Advanced proficiency in MS Office Suite

Job summary 2

The Proposal Writer will be primarily responsible for the development and writing of Request for Proposal (RFP) documents as well as providing general support to our various sales teams. This position is part of the Global Proposal team which is a vital function in the company’s ability to win new business and retain current business. This position requires a talented individual with strong writing skills and attention to detail who can thrive in a deadline-driven environment. It requires the ability to work independently while also working within a team environment (it’s a great team with a lot of smart and fun individuals!). This position is remote and will report to the Director of Proposal Management. Success in this role can lead to advancement within the team and opportunities in other areas of the business.

Duties & Responsibilities 2

Develop and coordinate timely RFP responses to ensure compliance with prospect and client requirements
Interpret technical and functional business requirements to relevantly answer qualifying and purchasing questions
Collaborate with other teams and functions within the company (e.g., security, product, legal, finance) to complete responses
- Develop a deep understanding of our business, products, and market positioning
- Participate in daily team assignment meetings and support your fellow proposal writers
- Become an expert in the software we use to answer RFPs (Qvidian)

Requirements & Skills 2

Job summary 3

The Proposal Writer develops complex proposals that are well-written, accurate, consistent, responsive, and reflect customer-specific themes. When necessary, can manage proposals of moderate to high complexity. As needed, will oversee other writers during the development of proposals.

Duties & Responsibilities 3

Edits proposal language to ensure incorporation of strategic themes as well as compliance with proposal requirements and RFP requirements.
Meets with sales staff and others to review RFP and determine requirements to develop compliant customized proposals.
Identifies and contacts subject matter experts throughout Magellan to get accurate information for inclusion in proposals based on requirements and platform.
Creates original text and coordinates illustrations, explanatory tables, and/or graphics.
Utilizes proposal database and previous bids to provide compliant proposal responses
- Oversees staff writers, ensuring all sections of a proposal are consistent, compliant, and meet all internal and external deadlines
- Provides updated proposal information for inclusion into the database.
- Coordinates timely production of proposals.

Requirements & Skills 3

Job summary 4

The Proposal Writer is responsible for assisting the sales force and other entities in the company to develop proposals, both unsolicited and in response to Requests for Proposals (RFPs), maintaining a company information database for use in developing proposals, administrative tasks associated with the proposal process, and ensuring that all proposals meet the company’s high standards of quality. This position will focus on supporting our brand, so experience with K-12 public and/or private education proposals is preferred.

Duties & Responsibilities 4

Requirements & Skills 4

Bachelor’s degree in English, Technical Writing, Journalism, Communications, Marketing, or related field.
3+ years of professional writing experience, including communications, marketing, proposal responses and/or technical writing, or other forms of content development.
Extensive experience with MS Office, including Word, Excel, PowerPoint, Outlook, and SharePoint, as well as experience working with databases and creating documents and formatting in Adobe Acrobat.

Job summary 5

The Proposal Writer is responsible for crafting compelling and persuasive responses to hundreds of RFPs every year as well as proactive proposals to support the sales team in securing business. You’ll collaborate with product managers, sales members, advisors, and partners from across the company and transform features and functionality into an educator-centric story of benefits and strategy.

Duties & Responsibilities 5

Identify and develop networks with product and implementation professionals to acquire deep product knowledge and stay current on product and positioning changes.
Facilitate collaborative discussions with key partners surrounding project positioning and strategy and implement key takeaways in proposals.
Develop, revise, and maintain content to build custom and compliant sales proposals which include responses to RFPs/RFIs/RFQs and proactive sales proposals.
- Edit proposals and other documents as needed to ensure the final draft presents a positive and professional image for Renaissance.
- Develops and maintains a knowledge base of current education initiatives and correlations to Renaissance products and services, as well as industry trends and competitor offerings.
- Participate in and facilitate collaborative writer discussions on key proposal topics identified throughout the year.

Requirements & Skills 5

The ability to work in a team environment under pressure and within tight deadlines
The interpersonal skills to balance multiple sophisticated projects at a time while adapting quickly to unforeseen changes in project scope
A Bachelor’s degree from a four-year college or university in a related field
- Five years of writing experience
- Previous proposal development experience
- Association of Proposal Management Professionals Foundation Certification

Job summary 6

The Proposal Writer must effectively convey information about products and services, in many cases to those who might be unfamiliar with these details. The Proposal Writer must handle multiple revisions, edit and re-edit proposals as needed, and ensure proposals maintain a consistent tone and voice. This is a highly networked role that requires an ability to work under occasional pressure and meet challenging deadlines.

Duties & Responsibilities 6

Seek out, evaluate, and respond to relevant RFPs
Collect and review competitors’ proposals for actionable competitive intelligence
Update standard language to ensure solutions are presented clearly and effectively
Maintain schedules, deadlines, and appointments for RFP management
Enhance proposal templates as needed to conform with multiple products and brands
- Provide input on effective marketing techniques for proposal presentation
- Interface with Product Managers, Subject Matter Experts (SMEs), and other stakeholders to communicate products and services accurately and successfully
- Maintain quality control

Requirements & Skills 6

Bachelor’s degree
Government sales experience preferred
Software (SaaS application) industry experience preferred
Excellent planning and organizational skills
Excellent editing and proofing skills
- Exceptional Microsoft Office skills
- Proficient in proposal management tool (Loopio, RFPIO, RFP360, or similar)
- Proficient in CRM tool (Salesforce, Microsoft Dynamics, or similar)

Job summary 7

We are seeking a fully remote Proposal Writer to work on federal, state, and international government proposal requests.

Duties & Responsibilities 7

Write responses to Requests for Proposals, Requests for Information, and other federal, state, or international government requests
- Create compliant, compelling responses for assigned proposal sections/topics and create associated graphics, charts, tables, appendices, and other information in support of proposal development
- Review and edit proposal responses for consistency, compliance, win theme incorporation, solution accuracy, and other elements during regular and core team review cycles to create the final proposal submission
- Research relevant corporate, project, client, and industry statistics and data in support of creating proposal responses for all lines of business, segments, and international entities.

Requirements & Skills 7

Bachelor's degree with 5+ years of experience; advanced degree or professional designation preferred
Develops solutions to a variety of complex problems
Work requires considerable judgment and initiative

Job summary 8

The Proposal Writer role includes all the responsibilities of the Proposal Writer, in addition to the mentorship of the Proposal Writing team, leading training for the entire Bids & Proposals team on relevant topics, and contributing to training for the Sales and IST teams on relevant topics. The successful Proposal Writer - while not in a personnel management role - will be a clear leader and innovator, identifying and championing ways in which Company can improve our proposal narratives to better communicate our solutions. The Proposal Writer will take a lead role in responding to our most complex state and large district solicitations. The person hired for this role will work closely with the Sales team, subject matter experts, and Bids & Proposals colleagues.

Duties & Responsibilities 8

Become well acquainted with the elements and features of complex proposals for state and large district contracts and be a strong voice in how to best position the Company for those opportunities
Take the lead on developing and writing responses to solicitations:
Review solicitation documents to summarize key points and inform bid decision and strategy
Partner with the Proposal Management team and other relevant Company teams at all stages of the proposal development process to fully understand the context for the opportunity and our win themes and differentiators
Synthesize RFP requirements and expertly craft (either directly or in collaboration with other personnel) persuasive, accurate, and vetted responses that highlight Company’s strengths and competitive advantages
- Solicit and incorporate cross-functional team edits into proposal drafts
- Collaborate with other members of the Bids & Proposals team to ensure timely and compliant production and submission of proposals. This includes leading the digital page-turn review of the final proposal before production by the Production team.
- Conduct debrief analyses, share lessons learned with colleagues, and incorporate those refinements into subsequent proposals.

Requirements & Skills 8

4+ years of experience writing/leading complex proposals
2+ years of experience in the pub/tech industry, with a focus on responses to the state department of education solicitations
An outstanding communicator, gifted in the art of “selling through writing”—passionate about the written word and highly capable of crafting compelling sales proposals
The ability to thrive in a fast-paced, deadline-driven environment while managing multiple tasks/projects concurrently
Proven ability to work collaboratively and effectively across teams with competing needs
Superior attention to detail
- Fast and nimble research capabilities—the ability to synthesize essential information from large, complex documents
- Bachelor’s degree, or equivalent
- Proficiency with Word, Excel, Adobe Pro, SharePoint, and other standard business applications; Qvidian experience preferred

Job summary 9

The Proposal Writer plans develops and delivers written communication to support business proposals, presentations, and related qualifications. The position works closely with our Proposal and Business Development Teams to develop and generate persuasive text and develop illustrations or explanatory tables for unique or challenging Request for Proposal (RFP) requirements.

Duties & Responsibilities 9

Lead proposal and technical document development, including performing such duties as independently writing, editing, researching, coordinating, developing content, establishing, and enforcing compliance with RFP requirements.
Develop a strategic and technical narrative with project managers, engineers, scientists, and other team members to develop and integrate strategy and win themes that meet high-quality standards.
Ensure the quality of all assignments including compliance with RFPs and other technical documentation requirements.
- Evaluate and resolve problems by reviewing multiple sources of information, drawing conclusions, and applying appropriate solutions from previous practice and similar experiences
- Participate in color team reviews and support the dissemination of the evaluation to the authors.
- Ensure the grammatical quality of all outgoing information.

Requirements & Skills 9

Bachelor’s degree in English, Communications, Business, or Marketing.
2-5 years of proposal writing is required.
Strong written and oral communication skills.
Ability to work well with proposal teams drawn from all levels of the organization.
- Demonstrated ability to multitask, work in a fast-paced environment, and meet deadlines with short notice.
- Maintain a commitment to quality and support of process improvement.
- Commitment to quality and support of process improvement and implementation. Proficiency with Microsoft Office.

Job summary 10

A Proposal Writer communicates in a professional, persuasive, and compelling manner. The successful candidate will have excellent research skills and the ability to convey complex ideas with authority. The main job duties involve researching, storyboarding, organizing, and writing proposal sections on a deadline. This will include conducting interviews, researching and learning new concepts or products, and working with graphic designers to develop and present compelling content.

Duties & Responsibilities 10

Requirements & Skills 10

7-10 years of proposal writing experience.
Bachelor’s degree in relevant area
Great spelling, punctuation, grammar, organization, and the ability to write succinctly and distill complex ideas into simple and persuasive written content are required
Strong attention to detail and the ability to write accurate proposal content
Familiar with Federal acquisition and source selection procedures; RFI, and RFP responses
Establish productive working relationships with senior management, technical staff, external collaborators, and business development resources
- Proficient in Microsoft Office Suite, 2016 or 365.
- Desktop Publishing experience
- Proof of COVID-19 vaccination will be required at the time of offer

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