Procurement Analyst Job Description template and pdf with duties [2024]

Job summary 1

The Procurement Analyst is an integral part of the Procurement Operations Team and will report to the Procurement Services Manager. Responsibilities include maintaining pricing catalogs, collaborating with category directors and managers supporting sourcing events, driving contract management compliance, developing supplier performance scorecards, and leading procurement project initiatives.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

The Procurement Analyst will predominately manage suppliers and procurement/subcontract activities for the program. The Procurement Analyst will be the focal point for the interface and communications between the program teams and suppliers.

Duties & Responsibilities 2

Selecting qualified suppliers and seeking alternative suppliers (when applicable)
Leading supplier interaction and collaboration with the program team to manage build-to-print or SOW.
Leading supplier negotiations (price, schedules, and terms & conditions)
Preparing POs and PO documentation by company directives and RI&S work instructions.
Managing suppliers to meet program requirements with the desired quality and delivery.
Post-award management of POs in accordance with company directives and RI&S work instructions.
- Preparing and executing PIAs.
- Preparation and execution of Long Term Agreements as required.
- Minimal travel

Requirements & Skills 2

Job summary 3

We are seeking a Procurement Analyst. The Procurement Analyst role ensures that products, services, and vendor relationships are in the best interest of the Company. This position is responsible for the evaluation of vendors and contracts including Requests for Quotes (RFQ), Requests for Proposals (RFP), and Requests for Information (RFI). This position works under minimal supervision on complex assignments that require considerable independent discretion and judgment. This role is project-based and is required to work on projects requiring; research, negotiation skills, and evaluation of services and be able to make a recommendation based on their research. They would provide recommendations for supplier selections based on research. They would support the business areas in evaluations of goods or services and can provide support when in negotiations.

Duties & Responsibilities 3

Requirements & Skills 3

Bachelor’s Degree or equivalent work experience required. Preferably concentration in Finance or Business.
4 – 6 years of business experience required. 2 – 4 years of procurement experience preferred.
Must have a working knowledge of the categories they manage to lead the team members who report to them.
Ability to conform to shifting priorities in spending strategies, product demands, and purchasing timelines through analytical capabilities.
Excellent Skills in Microsoft Outlook, Microsoft Word, and Microsoft Excel. Experience in Microsoft PowerPoint is a plus.
Coupa and SAP experience is a plus.
- Must manage the selection of preferred vendors and document the selection process for those vendors and maintain vendor evaluations for those preferred vendors.
- Should desire to succeed and be willing to advance.
- Ability to communicate information and ideas in speaking so others will understand.

Job summary 4

We are seeking a Procurement Analyst to join our team of qualified, diverse individuals.

Duties & Responsibilities 4

Sources and purchases machinery, equipment, tools, raw material, packaging materials, parts, services, and/or supplies necessary for the operation of an organization
Compiles and analyzes statistical data to determine the feasibility of buying products and to establish price objectives
Compiles information to keep informed on price trends and manufacturing processes
Confers with suppliers and analyzes suppliers' operations to determine factors that affect prices and determines the lowest cost consistent with quality, reliability, and ability to meet required schedules
- Reviews proposals, negotiates prices, selects or recommends suppliers, analyzes trends, follows up orders placed, verifies delivery, approves payment, and maintains necessary records
- May prepare bid packages
- Administration of intercompany work orders and material quoting for proposal purposes

Requirements & Skills 4

Bachelor’s degree with 3 years’ of related experience; 1 year of experience with a Master’s
Attention to deadlines will be necessary to success

Job summary 5

The Procurement Analyst performs a variety of tasks concerning issues, problems, opportunities, and challenges facing the acquisition process in a manner fully consistent with applicable statutes, regulations, and local policy and in furtherance of national policies as they relate to acquisition.

Duties & Responsibilities 5

Duties may include scheduling support to Source Evaluation Boards, Recorder support to Source Evaluation Boards, and responsible for configuration management of Board documentation.
Assists senior-level procurement personnel with Source Evaluation Board documentation and related tasks.
Maintain configuration control of all Source Evaluation Board guidance, training materials, and templates.

Requirements & Skills 5

Bachelor’s Degree in Business.
Two (2) to four (4) years experience in procurement, policy analysis, contracting, or related area.
Proficiency using Microsoft Office tools with SharePoint administration experience.
- Experience with Federal Acquisition Regulation (FAR);
- Experience with the NASA FAR Supplement (NFS); and
- Experience using SAP, FPDS-NG, and Procurement for Public Sector.

Job summary 6

The purpose of this position is to serve within the Contracting Office as a Procurement Analyst preparing policy, guidance, and oversight/review of park and regional submissions for final review and approval by the Bureau Procurement Chief, especially as related to projects.

Duties & Responsibilities 6

Evaluate and recommend dispositions on Interagency Agreements not covered by the Economy act, on sole source approvals, and requested waivers to statutory requirements such as ratification of unauthorized procurements
Analyze and evaluate contracting matters; identified the need for policy.
Ensure that activities with the potential for increasing business opportunities with NPS for small and disadvantaged businesses are developed and implemented

Requirements & Skills 6

U.S. Citizenship required.
Appointment subject to a background investigation and favorable adjudication.
- Meet Selective Service Registration Act requirements for males
- Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
- Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service). Time-in-grade requirements must be met by the closing date of this announcement.

Job summary 7

The Procurement Analyst prepares and maintains all client agreements; processes internal orders; compiles and maintains procurement records.

Duties & Responsibilities 7

Requirements & Skills 7

6 months or more experience in contract administration or procurement and/or training; or equivalent combination of education and experience.
Some college preferred.

Job summary 8

The Procurement Analyst is responsible for procuring goods and services by established policies, procedures, and ordinances.

Duties & Responsibilities 8

Coordinates procurements with the Legal department staff to ensure compliance with statutes, rules, and ordinances applicable to agency procurement and contracting.
Prepares procurement documents to satisfy agency needs including Request for Proposals, Invitation for Bids, and Requests for Qualifications to publicly solicit competitive offers and contract agreements. Facilitates contract award and execution by the contractor and authorized agency staff. Prepares and issues purchase orders for materials and /or services.
Coordinate all aspects of the pre-proposal conference, including arranging for a stenographer, recording attendance, preparing addendum materials, and maintaining a permanent record of proceedings.

Requirements & Skills 8

Knowledge, skills, and abilities equivalent to a bachelor’s degree in business or a related field are preferred or equivalent related work experience.
Certification is desirable.
A minimum of three (3) years of progressive responsibility in a public procurement environment.
Additional commercial experience is helpful.
Strong analytical and problem-solving skills, good inductive and deductive reasoning ability, and quantitative skills are necessary.
- The ideal candidate should be highly organized, able to prioritize work independently, and possess strong written and verbal communication skills.
- Proficiency with Microsoft Word and Excel is required and current experience in utilizing an Enterprise Resource Planning system is desirable.
- Ability to maintain confidential information required.

Job summary 9

The Procurement Analyst assists with the implementation of purchasing and procurement contracts for products and services, develops strong supplier relationships, and assesses the performance of key suppliers and spend categories to develop business improvement plans that deliver sustainable value to the organization. This role also supports the business in developing a consistent approach to ensure the ongoing development of standards, purchasing policies, and guidelines to enable more effective decision-making and cost-effective purchasing in the field as we are a highly decentralized organization.

Duties & Responsibilities 9

Work with internal business partners to align on business objectives and requirements, identify suppliers, develop bid specifications, solicit bids, and obtain proposals
Analyze proposals and quantifies the financial impacts of alternatives
Develop negotiation strategies
Recommend and present the most cost-effective solutions to Procurement management and stakeholder senior management; recommendations are fact-based and supported with data and clear analyses
Work with key business partners to develop sourcing and procurement plans that align with business needs while adapting to changing market conditions
Establish and communicate purchasing policies and guidelines that effectively balance administrative burden, cost savings, and risk/liability
- Act as a strategic partner with stakeholders to support their business objectives
- Improve procurement and business processes to drive efficiency and reduce costs.
- Lead interactions with Legal in developing product and service purchasing contracts, including modification of terms and conditions to ensure supplier accountability and achieve business objectives, including risk mitigation and future flexibility for unforeseen events

Requirements & Skills 9

Bachelor’s Degree in a business/engineering discipline, or equivalent experience.
Strong problem-solver with evidence of innovative, best-in-class thinking applied in previous roles
Self-starter with the ability to develop and evolve objectives with minimal oversight, including strong project management skills with demonstrated ability to juggle multiple priorities and hit key milestones
Strong leadership skills, great drive for results, and a passion to make a difference
Proficient in Microsoft Office, including Word, Excel, Access, and PowerPoint
Ability to work with an enterprise financial system - Oracle Financials experience a plus
- Ability to interpret technical specifications and use sound judgment to make business decisions
- Excellent presentation, written, and verbal communication skills
- Ability to adapt quickly to changing priorities to meet the expectations of internal customers

Job summary 10

The Procurement Analyst is responsible for entering into negotiations with suppliers by reviewing terms and conditions, establishing pricing, contract formulation, and any supplier management conditions affecting the division.

Duties & Responsibilities 10

Provide accurate and timely local supplier negotiations and contracting based on defined category selection criteria (i.e., cost, quality, productivity, service)
Manage supplier performance monitoring within the division (i.e., cost, quality, productivity, service)
Maintain all applicable databases (Purchase Pro, DMTs, etc.) used in developing the cost and quantity estimates
Verify estimates of costs and quantities of residential products using comparative and differential estimating techniques
Develop material and labor optimization solutions using Value Engineering tools and methodology
- Control trade category costs by utilizing zone tools and methodologies
- Develop and implement division-specific tools and methodologies for estimating and controlling trade category costs as required
- Assist zone estimating in methodology development and optimization

Requirements & Skills 10

Minimum Bachelor’s Degree or equivalent
Experience as an analyst
- Business acumen
- Ability to develop and improve vendor partnerships
- Ability to work in a continuous improvement environment

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Procurement Analyst Job Description

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