Medical Records Clerk Job Description template and pdf with duties [2024]

Job summary 1

We are currently seeking Medical Records Clerks who have a passion for providing the highest quality care in an institutional setting. The Medical Records Clerk provides administrative support in the operation of the medical clinic by performing varied and complex clerical and related administrative functions requiring independent judgment in the use of work methods and procedures.

Duties & Responsibilities 1

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Create and maintain medical records, general files, logs and other related records and documents in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate and facility file retention and storage procedures; and maintains confidentiality and security of records.
Maintain a current inventory of clinic supplies; monitor compliance with sign in/out logs; prepare inventory reports as required.
- Monitor outside referrals and coordinates transfer of medical records.
- Assist in the preparation of routine medical and dental reports.
- Read and comprehend medical instructions and procedures, correspondence, policies, regulations, reports, directions for forms completion and other simple or moderately complex documents.

Requirements & Skills 1

High school diploma, GED certification or equivalent.
Two years experience in a similar position required.
Additional education or specialized training may be substituted for the required experience.
- A valid driver's license is preferred, unless required by contract or applicable statute.
- Proficiency in Microsoft Word for Windows, Lotus 1-2-3 or Excel and other personal computer applications preferred.
- Minimum age requirement: Must be at least 18 years of age.

Job summary 2

A Medical Records Clerk maintains the proper handling, organization and preservation of all patients medical records. Provides clerical functions as directed.

Duties & Responsibilities 2

Files all medical records in alphabetical order adhering to color-coded system.
Files and attaches medical information.
Obtains physician signatures on all diagnostic studies before filing.
Maintains both active and inactive files.
Provides records as requested by health providers and administrative staff.
Schedules appointments with outside consulting health professionals as assigned.
- Prepares monthly statistics and reports.
- Performs secretarial duties, i.e. answers telephones, types, and files.
- Performs other duties as assigned.

Requirements & Skills 2

High school diploma or equivalent certification required.
Training in an accredited medical records program or a minimum of one (1) year of experience in an established medical records system preferred.
- Working knowledge of business English, math, good grammar and spelling skills, and ability to develop correspondence, reports and operational directives required.
- Must have a proven history of exercising discretion and retaining confidentiality.
- Solid organizational and communication skills.

Job summary 3

The Medical Records Clerk performs clerical duties associated with obtaining, completing and maintaining the patient’s records and works under the direct supervision of Medical Director.

Duties & Responsibilities 3

Sort, file and collate a variety of medical records and information such as progress notes, treatment plans, nursing/clinical notes and discharge summaries into the patient’s medical record.
Ensure medical records are complete, accurate and timely.
Research lost or missing records/information in accordance with established procedures.
Answer requests for medical records from outside agencies and third party sponsorship.
- Provide record retrieval for storage facility when needed.
- May communicate with transcriptionist or transcription vendor to resolve issues/errors regarding reports.
- Perform other functions and tasks as assigned.

Requirements & Skills 3

High school diploma or equivalent required.
- Must have computer data entry skills.
- Prior verifiable experience in quantitative Medical Records reviews and coding is preferred.
- Certification in Medical Records and Coding is preferred.

Job summary 4

The Medical Records Clerk is responsible for processing all medical records request through prompt and courteous service in a fast-paced, high volume, customer focused environment. The Medical Records Clerks are also responsible for ensuring accuracy and safeguarding patient's right to privacy by adhering to company policy and HIPAA regulations.

Duties & Responsibilities 4

Maintains a high level of professionalism and good rapport with clients
Informs the Supervisor, in his/her absence, the Operations or Regional Manager, of all issues, complaints, incidents, etc. immediately
- Maintains confidentiality by keeping all patient and medical information seen and heard in the facility in the strictest confidence
- Maintains productivity, quality and assures customer service standards
- Answers and conducts business on the telephone routinely while maintaining excellent customer service skills

Requirements & Skills 4

High School Graduate or General Education Degree (GED)
- Six months to one year of related Release of Information experience
- Basic Computer Functions: Keyboard, Data Entry
- Prior HIPAA Knowledge Preferred, Medical Terminology class is strongly encouraged

Job summary 5

Immediate hire for a Medical Records Clerk for a surgery office. Must have prior records experience to be considered.

Duties & Responsibilities 5

Requirements & Skills 5

Knowledge of chart control, access and storage in accordance with established policies and regulations.
Knowledge of medical records regulations and release of health information.

Job summary 6

We have an immediate need for a Medical Records Clerk in our office.

Duties & Responsibilities 6

Locate and retrieve records, pull charts, date stamps loose outpatient documents/records and files in patient charts
Organizes and places chart documents within each record in accordance with established procedures, assemble and arrange discharged patient records and inserts tabs according to current chart order.
Verifies identification data, answer telephone lines, take messages, schedule appointments and responded to authorizes request of medical records.

Requirements & Skills 6

Professional high-end individual with strong attention to detail, and excellent organizational skills
Must have EMR experience, computer savvy
Be experienced taking messages for doctors

Job summary 7

We are looking for an experienced Medical Records Clerk to join our team.

Duties & Responsibilities 7

Ensures patient records are maintained in an accurate, thorough and timely manner.
Maintains accurate tracking systems to review documentation and ensure compliance.
Keeps supervisor informed of audit trends and need for follow-up.
Prepares reports for Quality Assessment and Performance Improvement Committee meeting.
Protects medical records from loss or destruction by implementing a system of accountability.
- Protects medical records from breaches of confidentiality and/or unauthorized use.
- Disposes of records according to record retention policies.
- Completes assignments while meeting quality standards for accuracy, neatness, and thoroughness.

Requirements & Skills 7

Education: High School diploma or equivalent.
Experience: Minimum requirement of one year experience working in an office setting. Experience in medical records preferred.
Core Competencies: Knowledge of medical terminology and regulations regarding medical records, confidentiality and HIPAA. Ability to demonstrate good organization and filing skills. Ability to communicate effectively and work well with others maintaining a positive attitude.

Job summary 8

We are hiring a Medical Records Clerk!

Duties & Responsibilities 8

This Medical Records Clerk will be focused on requesting prior images, and the bulk of their work will be making calls to clinics/doctor's office/hospitals to request prior images and records.
Making outbound calls requesting prior records from medical clinics, doctor's office, hospitals, etc.

Requirements & Skills 8

1+ year of previous health care experience (ie: Medical Receptionist, Patient Services, Medical Call Center, etc.)
- 1+ year of customer service experience in a professional environment
- Must have High School Diploma or GED
- Must be extremely reliable and dependable

Job summary 9

Our operational team members focus on efficiently meeting the needs of our clients across various lines of business. If your passion is to ensure quality care to help our clients live their best life we encourage you to apply today!

Duties & Responsibilities 9

Schedules entrance physical examinations within designated time frames
Schedules and/or tracks appointments for all medical services
Tracks client compliance and notifies appropriate staff of failed appointments
Compiles and distributes medical appointment passes; completes procedures for client accountability and attendance
Compiles data from Medical and Dental staff to prepare required monthly and quarterly reports; distributes accordingly
Types of miscellaneous memorandum, letters, and other documents as assigned
- Reviews and terminates client active medical records based on Daily Separation List
- Types and processes client medical separation packets
- Other duties as assigned

Requirements & Skills 9

High School Diploma or General Education Diploma. One-year certificate in a clerical related field from a college or technical school preferred
- One year certificate from a college or technical school
- Three to six months of related experience is required, as well as some knowledge and/or training or equivalent combination of education and experience
- Typing skills and some knowledge of medical terminology is necessary

Job summary 10

We are seeking a Medical Records Clerk to join our team.

Duties & Responsibilities 10

Scanning medical charts
- Data entry
- Check in lab results
- Pull charts for next day surgeries and back up front desk reception as needed

Requirements & Skills 10

1-2 years experience working as a Medical Records Clerk in a healthcare facility

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Medical Records Clerk Job Description

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