Building Manager Job Description template and pdf with duties [2024]

Job summary 1

The Building Manager is responsible for the overall success of customer relationships, employee development, customer service, and efficient daily operations for a customer or group of customers in a multi-client warehouse environment. Provides oversight for all operating activities, including receiving, inventory management, pick and pack, value-added services, order processing, shipping, customer service, reporting, and continuous improvement. Directs the development of the warehouse supervisory personnel and operations to support the client relationship and client requirements. Carries out managerial responsibilities by the organization’s policies and applicable laws.

Duties & Responsibilities 1

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Represents the company to the customer as the primary interface; responsible for overall customer satisfaction, growth, and retention.
Actively manages and monitors all facets of the operation, including profit and loss for the facility, inbound receiving and quality inspections, inventory management and control, order fulfillment, customer service, value-added services, shipping, and returns management.
Establishes and directs a plan of personnel development that will support the requirements and specifications.
Confers with senior divisional management, and reviews and analyzes activity, operating, and sales reports to determine whether modifications in programs or operations are required.
Analyzes budgets and productivity reports; works with senior management to identify areas in which reductions or modifications can increase service and decrease cost.
Directs and coordinates warehouse activities to obtain optimum efficiency and economy and maximize profitability.
- Responsible for the overall success, profitability, and satisfaction of customers’ accounts managed.
- Administers and directs corporate and divisional directives outlining policy, program, or operational actions to be implemented.
- Managerial oversight includes interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees Customer Relationship management includes a daily interface, customer service management, issue resolution, reporting and metrics development and tracking, and overall customer satisfaction.

Requirements & Skills 1

Job summary 2

The Building Manager is the primary point of contact for the schools' Principals and is responsible for the facilities management of their designated schools, assisting the Regional Facility Manager with the delivery of quality facility management services through a team of Chief and Operating Engineers. Work closely with school Principals to understand the priority of each school and to maintain open and regular communication. The Building Manager will take operational direction from the FMO Facilities Manager, will work alongside and as a team with the FMO Building Managers, and will oversee FMO Chief Engineers and Building Engineers to ensure the quality of facility management services for assigned facilities including the daily delivery of third party service contracts.

Duties & Responsibilities 2

Requirements & Skills 2

High School diploma
Minimum of 5 years of facilities maintenance experience.
Able to achieve results through others - strong organizational, management, supervisory and interpersonal skills.
Manage by the fact by leveraging business intelligence and KPIs to improve service delivery.
- Able to manage multiple sites, both technical and administrative staff, and key client stakeholders.
- Excellent customer, computer, managerial, verbal, and written communication skills.
- Experience using CMMS, Microsoft Office applications, and building systems.

Job summary 3

The Building Manager is responsible to provide coordination support for the Director of Building & Grounds by facilitating the daily workflow of Custodial staff assigned to the High School. To work with the building Principal to help coordinate schedules, supplies, and equipment needs for efficient building operation. Must maintain open and courteous communication with staff, students, and the public.

Duties & Responsibilities 3

Requirements & Skills 3

Ability to work independently with minimum supervision.
- Ability to follow and give oral and written instructions.
- 5) Years related experience, preferably in a school environment.
- Must pass criminal background check.

Job summary 4

The Building Manager supervises a team of support staff responsible for facility development, maintenance, policies, procedures, and expansion to support the strategic mission of the unit. Supervises day-to-day operations of facilities services, safety, and maintenance.

Duties & Responsibilities 4

Requirements & Skills 4

Minimum requirements include a college or university degree in a related field or an equivalent combination of education and experience.
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Bachelor’s degree in Business Administration, Engineering, Operations Management or similar degree, or Associate’s degree in HVAC Engineering/Technology or Facilities/Operations Management.

Job summary 5

The Building Manager is responsible for providing oversight and supervision to, and actively participating in, the management of the daily operations and maintenance of medical office properties.

Duties & Responsibilities 5

Manage vendors, routine maintenance, construction projects, and other operations of facilities.
Respond to tenants’ service requests and special needs; keep them informed of progress.
Ensure strong relationships are developed and maintained between tenants and all staff members.
Coordinate all necessary inspections and oversee corrective action to maintain regulatory compliance.
Perform preventive maintenance, testing, and inspections of all systems and equipment.
Conduct routine walk-through of the property and look for housekeeping and other maintenance issues.
- Communicate with Portfolio Manager and assist with the budget and plans for daily and future operations.
- Order and maintain routine office and maintenance supplies.
- Maintain files, manuals, and routine correspondence in the onsite management office.

Requirements & Skills 5

Be familiar with Microsoft Office including Word, Excel, and Outlook.
Excellent interpersonal and communication skills.
Demonstrate traits as a self-starter, proactive manager, creative problem solver, and principal decision-maker.
Able to work independently and in a team environment.
Working knowledge of power and basic hand tools.
Basic knowledge of mechanical systems such as HVAC, plumbing, electrical, etc.
- Ability to understand blueprints and building system schematics.
- Ability to read and interpret Material Safety Data Sheets (MSDS).
- Ability to plan and organize work processes, projects, and maintenance tasks.

Job summary 6

As a Building Manager, you will serve as the focal point for all Service Center activities within the assigned geographical area; establish priorities and ensure projects are completed to the satisfaction of the client, on schedule, and within the budget.

Duties & Responsibilities 6

Responsible for continuously analyzing tenant agency space and service requirements about overall facility operating plans and any applicable Memoranda of Understanding established with client agencies and contract or other service providers. Due to the diversity of the client base, the scope of buildings managed, and in recognition of the significant level of decision-making authority delegated to the Service Center, will be required to adapt and refine general administrative policies and technical guidelines for application to the issues and facility management problems being evaluated. Contacts or is contacted by tenant agency representatives to determine whether or not existing space allocations and level of building services provided are adequate and consistent with individual agency's current and projected operational needs and program requirements. Appraises operational performance and progress to assure that established objectives, goals, and service and maintenance schedules are being attained.
Reviews work performed in program areas to ensure compliance with performance standards and general operational guidelines; assures that services provided to buildings tenants are responsive to customer needs and in compliance with levels of service, contract provisions, and established codes and standards; develops, implements and monitors programs related to tenant safety and comfort, such as energy conservation, safety, and fire and security protection; oversees technical service operations (e.g. building construction and modification); conducts periodic inspections of buildings and equipment to determine need and timing of repairs.
- Provides contract administration, lease management, and quality assurance support on behalf of tenant agencies and GSA. In this capacity, oversees operations and/or administers various types of contracts and serves as the contracting officer's technical representative (COTR) for projects which exceed his/her direct authority, such as building services, mechanical, and term contracts. Develops and implements a cost-effective contract quality assurance plan; monitors contractor's quality control and performance; informs the contracting officer of any technical or contractual difficulties encountered; informs the contractor of failures to comply with technical requirements of the contract; coordinates and/or oversees the work of on-site contractor personnel evaluates proposed contract changes; and makes recommendations to the contracting officer regarding changes in scope or performance standards to improve service delivery, meet customers' needs, and/or respond to changing site conditions. Personally or through other means, performs final inspections of work required, with required, with the authority to approve or reject the product in whole or in part.
- Exercises full responsibility and authority for the day-to-day operations of a designated building or groups of buildings within the GSA inventory. In this capacity, programs develop and direct all on-site building operation, maintenance, repair, alteration, historic preservation, cleaning, recycling, concessions, safety, environmental and security activities in Government-owned and leased buildings assigned.
- Develops and promotes positive working relationships with customer agencies and client personnel, and maintains a continuous liaison with building tenants and top management officials of customer agencies and tenants at facilities managed. Exercises delegated authority to commit resources to continually improve and support customer satisfaction for projects within specified thresholds. As a customer advocate, also makes recommendations to his/her supervisor regarding the initiation of projects and activities that exceed his/her authority. Regularly meets with high-level client agency representatives and tenants from various Federal agencies, including Judges of the Federal Judiciary, Senators, Congressional representatives, and other public officials, as well as the general public on any matter involving GSA programs and activities within the buildings assigned.

Requirements & Skills 6

A wide range of building management principles, concepts, and practices and a thorough understanding of building tenants' and client agencies' needs, requirements, and customer satisfaction drivers to operate, maintain, and manage real property assets.
Working knowledge of the Randolph-Sheppard Act and corresponding regulations, responsibilities, and requirements of individual state agencies, and local and federal health and sanitation codes and regulations.

Job summary 7

The Building Manager is responsible for the overall cleanliness and maintenance of the shelter facility and its equipment. S/he will serve as the point of contact for all maintenance contractors working at the shelter and all vendors providing linen and supplemental services such as pest control.

Duties & Responsibilities 7

Requirements & Skills 7

High school diploma or GED
1+ year of facilities management experience
Valid Driver’s License
Willingness to work evenings and weekends when needed
Annual TB Test is required
- Ability to sit or stand for long periods
- Ability to lift items weighing up to 50 pounds
- Bending, stooping and crouching

Job summary 8

The Building Manager ensures the overall cleanliness and safety of their facility by supervising, training, and evaluating personnel, submitting accurate and necessary work orders, monitoring contracted services if required, perform maintenance, cleaning, and set-up requests generated by staff; responsible for the maintenance of the location. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

Duties & Responsibilities 8

Requirements & Skills 8

Experience in a Custodial Service Position, High school graduate -high school diploma or equivalent
Supervisory Experience

Job summary 9

The Building Manager role consists of supervising and assisting employees assigned to a building in the proper care and cleaning of the buildings and grounds. Duties and work should be performed according to work schedules and established policies and procedures set by the Custodial Department. The employee works with limited supervision but works closely with the Custodial Foremen. Responsibilities include scheduling the building custodial staff to cover all events and any other hours requested by the building staff.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

The Building Manager maintains and oversees the security of the building and participates in security duties, i.e., periodically checks doors and windows, and performs security and reception duties in the building as required.

Duties & Responsibilities 10

Supervises staff assigned to building security or maintenance programs.
Supervises evacuation of the building during emergencies, i.e., fire alarms, etc.; ensures the building is secured at closing time.
Discusses space requirements, building security, and program safety with building staff.
Schedules activities of outside groups, i.e., availability of periods and space usage with the facility to accommodate community center activities.
- Prepares and submits monthly building reports.
- Performs community relations work and maintains sign-in/sign-out logs.
- Performs related work as required.

Requirements & Skills 10

Ability to coordinate and schedule diversified programs of educational, recreational, social, and cultural activities for all residents of the community.
Ability to prepare building usage data and activity reports.
Ability to establish and enforce rules and regulations for the use of the facility.
Good knowledge of security and safety procedures.
Good knowledge of management, security procedures, and scheduling of activities for a school facility.
- Ability to work with people at all levels and the general public.
- Ability to exercise good judgment and focus on detail as required by the job.
- Must have and maintain a driver's License.

Building Manager Job Description

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