Real Estate Assistant Job Description template and pdf with duties [2024]

Job summary 1

We are looking for a driven and dedicated Real Estate Assistant. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process.

Duties & Responsibilities 1

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Enforce compliance with legal and tax withholding processes
Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
- Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
- Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team
- Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible

Requirements & Skills 1

Must have high school diploma or GED
- Previous experience in the real estate industry
- Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
- Communicates well, both verbally and written

Job summary 2

The Real Estate Assistant will work cooperatively with the broker/owner to ensure the brokerage delivers an exceptional client experience at every level by initiating and executing a detailed checklist associated with each and every transaction from start to finish, including listings and all properties under contract. The Licensed Assistant is very organized, disciplined, and demonstrates strong problem-solving skills with great attention to detail. Once a new property is listed or goes under contract, the real estate assistant works with the licensed real estate assistant to take ownership of the process keeping the broker/owner and all team members informed of the status of each transaction and clients feeling well cared for. This position will work closely with the employing broker/owner, licensed real estate assistant and operations manager in order to allow them to make quick decisions on critical issues as they relate to specific transactions. The focus of this position is to keep transactions moving forward, ensure all details are attended to and keep the broker/owner unencumbered and able to focus on prospecting activities that drive revenue for the company.

Duties & Responsibilities 2

Manage new listing contracts by obtaining required & relevant information from client and county records, request rental estimates, enter data into MLS, Realtor.com, and Zillow, design property flyers/brochures, scheduling open house tours, setting up access to the property for agents, producing weekly activity reports and send to clients.
Manage new buyer contracts by assisting in entering relevant purchase information into the contract template and necessary forms, notify transaction manager when under contract, appropriately monitor contract deadlines and proactively act upon them (includes but not limited to inspection objections and adjusting deadlines as needed), uploading applicable information into bother CTME and Google drive and work closely with our transaction management team.
Contract to Close: attend property inspections when necessary, assist with scheduling appraisals & property inspections, draft inspection objections, assist with getting repairmen into the property for quotes and repairs, perform final walk throughs if necessary, remove signs & lockboxes upon closing.
Development Reservations: Manage the executed reservations according to the checklist, when reservations are ready to go to contract, the assistant twill take the appropriate next steps to assist the client into conversion.
- Marketing: Manage our Realtor.com and Zillow databases, create comparative market analysis reports for both buyer and sellers upon request. Create & mail printed marketing material projects.
- Client Service: Provides and exceptional client service every time
- System Management: Become proficient in the use of our platforms & databases (MLS, CTME, Google Drive, Showingtime).

Requirements & Skills 2

Real Estate License (Preferred)
Have a positive attitude with the desire to learn new things
Organized and able to manage projects & contracts on your own
Possess strong critical thinking skills & ability to problem solve
Have a desire to provide an outstanding client experience every time.
Ability to prioritize responsibilities and carry strong time management skills
- Working knowledge of Microsoft programs such as Excel, Word, Power Point, Publisher and Google systems such as Gmail, Google Drive and other Google functions.
- Demonstrate interpersonal skills and excellent written and oral communications
- Polished and professional appearance.

Job summary 3

We are in need of a Real Estate Assistant to provide assistance to the Real Estate Agents. The ideal candidate is an innovative and competent Real Estate Assistant and should be able to assist agents through the home buying and selling process.

Duties & Responsibilities 3

Maintain a good relationship with lenders, appraisers, home inspectors, and escrow companies
Assist in preparing necessary paperwork such as closing statements, deeds, contracts, purchase agreements and leases
Assist in promoting the sale of properties.

Requirements & Skills 3

Excellent communication and interpersonal skills
Strong sales and negotiation background
Ability to multitask, manage time and prioritize activities
Great organization skills to be able to create various scheduled, timelines and budgets
Ability to work independently when making important decisions
- Great honesty and integrity skills
- Outstanding computer skills
- Excellent presentation skills

Job summary 4

The Real Estate Assistant is responsible for all day-to-day activities related to Lease Administration and Financials for all properties: set-up of new leases, contracts, and other documents. Responsible for identifying ongoing audits to ensure database information and files are accurate and updated based on leases and insurance. The selected candidate will have excellent written communication skills, able to multitask and manage time effectively.

Duties & Responsibilities 4

Day-to-day operations ensuring work is completed and deadlines are met.
Assist in negotiations with prospective tenants and landlords
Preparation of all paperwork specific to new and renewal lease/sublease agreements.
Ensure timely collection & payment of all rent, CAM, taxes etc.
Issue written arrears notice to tenants with a follow-up procedure in place.
Coordinate with internal Compliance Officer and Lawyer for legal matters including depositions.
- Support and assist with real estate strategies.
- Provide timely and accurate documentation and reporting.
- Execute special projects as assigned.

Requirements & Skills 4

3+ years direct experience in real estate and property management industry.
- Experience in both Accounts Payable & Accounts Receivable function.
- Strong personal computer skills including lease tracking software database, Excel, Word and presentation software experience.
- Strong interpersonal, verbal and written communication skills are a must for this position.

Job summary 5

This position is responsible for preparing closing documents, funding loans and shipping closed loan files (i.e. funded loans) to Secondary Market Investors.

Duties & Responsibilities 5

Draw loan documents; verify legal descriptions, vesting, loan amount, loan type, interest rate and points/costs.
Schedule loan closing with closing agents.
Communicate closing date, loan terms, and payoff requests with loan stakeholders.
Deliver documents to closing agent, complete the wire, and deliver funding stipulations 1 business day prior to close.
Confirm loan documents are properly executed.
- Process loan on core system and disperse funds as required.
- Contact closing agent to Members and Closing Agents
- Ongoing education and training.

Requirements & Skills 5

High School Diploma
Preferred 2-year experience in loan processing and/or relevant training.
At least 3 years of Administrative experience / role.
Intermediate Microsoft Office Suite
Loan origination systems and automated underwriting regulations knowledge preferred.
Reasoning ability to structure loan offers, understand regulations and policy and procedures.
- Ability to be flexible and open-mined.
- Member Service and Communication Skills.
- Analytics and creative reasoning.

Job summary 6

This Real Estate Assistant position directly supports the principal broker through teamwork, a great attitude, and dedication to working with our clients.

Duties & Responsibilities 6

Adaptability - maintain effectiveness in varying environments, tasks, and responsibilities
- Time Management - use time effectively and efficiently with changing priorities
- Social Media - maintain various social media accounts and coordinate / promote efforts of a digital marketing company
- Prepare market analysis presentations using various applications to determine property values

Requirements & Skills 6

The successful applicant must obtain a real estate license within three months of hire.
- The employee will be evaluated periodically and compensation adjustments made according to individual contributions to the team's production.
- Attention to detail - is thorough in accomplishing a task with concern for all the areas involved
- Oral/Written Communications - ability to speak and write clearly & concisely, get messages across that have the desired effect

Job summary 7

We are looking for a Real Estate Assistant to join our management team on a daily basis and to perform a variety tasks. This is an entry level position that provides a solid foundation for advancement in the company. As a Real Estate Assistant, you will be the first point of contact for prospective tenants. Our showing specialist's duties include offering administrative support, coordinate showings and greeting prospective tenants who visit our properties. To be successful as a showing specialist, you should be a self managed individual. You should be able to deal with high volume calls, irate callers, and general inquiries in a timely and effective manner. Multitasking and stress management skills are essential for this position. This role will require field work and a reliable form of transportation.

Duties & Responsibilities 7

Answer and screen incoming phone calls
Coordinate and organize appointment times with prospective tenants
Greet and welcome prospective tenants as soon as they arrive to appointments
- Follow up with prospective tenants after viewings of properties
- Traveling to different appointments
- Perform other office duties such as filing, photocopying, scanning and faxing

Requirements & Skills 7

Job summary 8

We are looking for an experienced Real Estate Assistant to join our team.

Duties & Responsibilities 8

Requirements & Skills 8

Experience: Real Estate: 1 year (Preferred)
License: Real Estate License (Required)

Job summary 9

We are seeking to fill a Real Estate Assistant position.

Duties & Responsibilities 9

Manage assigned transactions from contract date to close
Coordinate and communicate with loan officers and attorneys
Effectively communicates and update clients, agents, service providers and all applicable parties throughout the entire process
Assure that all files are compliant and properly filed within designated timeline
Schedule appointments between multiple parties
- Prepare client for closing
- Assist with administrative duties
- Attend staff meetings and trainings

Requirements & Skills 9

Computer knowledge and proficiency
Microsoft Excel skills must be advanced
Accurate Typing Skills
Initiative to follow through on numerous ongoing projects at a fast pace
- Detail Oriented
- Organized
- Excellent Communication Skills

Job summary 10

This position is responsible for supporting the Real Estate Team with its market related activities including: due diligence, correspondence (internal and external), paperwork and reports (both lease and payment related), and other matters.

Duties & Responsibilities 10

Provide administrative support including processing invoices, preparing revenue statements, preparing capital expenditure requests, requesting checks, setting up vendors, filing.
Coordinate and manage typed materials in connection with presentations, RFPs, acquisitions, and special projects directed by the Team. Also maintain all relevant Team files.
Process and Maintain relevant records including electric payments, property tax records; annual business license fee records; lease records.
Process all monthly “Lease Change Forms,” reports, and Lease audits.
Update and maintain all lease files both digitally and in hard copy format
- Assist Team with background and revenue analysis for development opportunities and renewals, then help with servicing each lease through its duration, including communicating directly with property owners.
- Assist Team with daily property owner requests to the satisfaction of the concerned parties.
- Assist Team members with securing and renewing permits with all applicable parties.

Requirements & Skills 10

Undergraduate degree preferred.
- Should possess a minimum of 5-7 years of relevant work experience, ideally in real estate or law.
- Must be proficient in MS Office, especially Excel, Word and PowerPoint.
- Must be able to multi-task and communicate clearly, comprehensively and with integrity.

Real Estate Assistant Job Description

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Real Estate Assistant Job Description

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