Grants Manager Job Description template and pdf with duties [2024]

Job summary 1

The Grants Manager provides technical and analytical expertise to Principal Investigators (PIs) and staff involved in externally funded projects. The Grants Manager maintains tools that support the University's Sponsored Programs project and program management, providing high quality customer service, and maintaining effective communication with University offices for problem-solving. The Grants Manager assists and provides guidance to faculty and staff in the preparation and submission of proposals for external funding of research projects, public service projects, program development and scholarly activities.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

The Grants Manager supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals; trains new personnel; provides direction and technical expertise to other staff members.

Duties & Responsibilities 2

Assists departments with seeking and applying for grants. Reconciles and reports on federal, state and local grants.
Where required, assists in the preparation of grant applications and handles the details of grant or proposal preparation and administration, including contracts with federal, state and local agencies.
Monitors financial compliance, with the assistance of the applicable City department, and ensures proper accounting procedures are followed for federal and state grant programs.
Assists in preparing other reports of the City's financial condition summarizing revenues and expenditures of all funds for public accountability; ensures an accurate statement of all financial transactions including grants, loans and other sources of revenues.
Coordinates with the external auditor during the annual financial audit and single audit; investigates and reports on questioned transactions; discloses requested information; guides auditors to source documents and City policies and procedures.
- Proposes updates to accounting procedures as needed to maintain sound practices in the handling and reporting of City finances; studies state and local ordinance requirements; plans for security and accuracy in fiscal transactions and reporting; advises departments on proper handling and reporting procedures; monitors compliance with established procedures.
- Coordinates development, implementation and monitors automated systems for general ledger accounting; evaluates City accounting needs; determines input procedures and access limitations; monitors program implementation and operation.
- Assigns responsibilities to subordinate accounting staff and trains them in performance of their duties; specifies reporting requirements for various funds and transactions; answers technical questions and resolves problems; monitors work for accuracy and completeness.

Requirements & Skills 2

Bachelor's degree in Accounting, Finance, or related business field required
Five years of supervisory experience preferably in accounting or finance for a governmental entity or auditing of a governmental entity with related experience in spreadsheet and database software
Must possess and maintain a valid driver's license

Job summary 3

We are seeking a Grants Manager to provide grants management services to the Road Safety program and Environmental Health Division. This role provides the opportunity to support global programs, managing a diverse and growing portfolio of donors.

Duties & Responsibilities 3

Ensure the accuracy, quality and timeliness of all financial transactions charged to assigned portfolio;
Completes all Finance Department budget and ad-hoc data requirements such as monthly cash flow reports, annual fiscal year and reforecast expense budgets, and subgrantee data requests;
Review and submits all contractee invoices and consultant/staff expense reports to Accounting for payment processing, working with Accounting to troubleshoot any problems that arise with payment execution;
Serve as primary finance contact for donors, completing scheduled financial donor reports/projections, budget submissions/authorizations, requests for financial information and audits;
- Work with Data Analyst, Public Health Programs to update internal budget dashboard reports to provide project and divisional leadership with an accurate accounting of incurred commitments and expenses;
- Inform business decisions by providing budget updates and projections to project and divisional leadership to inform business decisions;
- Train Program staff on Finance Division procedures and budget codes to ensure submission of accurate reimbursements and expense reports.

Requirements & Skills 3

Bachelor's degree, with minimum 6 years of progressive grants management experience
Demonstrated experience in donor and sub-grantee management including donor reporting; grant close-out experience preferred
Demonstrated experience in creating budgets and proposal budgeting
High attention to detail and accuracy
Highly proficient in Excel
- Strong writing and oral communication skills.
- Ability to multitask, provide courteous team support, and effectively manage time
- Knowledge of USAID rules and regs preferred

Job summary 4

The Grants Manager performs and manages the day-to-day operations and management of all County grants. This position research, develop, and implement grant projects that are in compliance with the funding organization’s requirements and guidelines. Responsible for maintaining current knowledge of programmatic and operational guidelines for community development projects in such areas as rural public transportation, recreation, and infrastructure development. Responsible for the financial management of grant-related projects. Prepares budgets to specifications. Work requires initiative and independent judgment.

Duties & Responsibilities 4

Requirements & Skills 4

Graduation from an accredited four-year college or university or equivalent experience in professional-level work in state and/or federal grant management.
Bachelor’s Degree in Business Administration or Public Administration is preferred.
At least three (3) years of direct grant writing, management, and administration in public grant administration, preferably in local government.
Considerable knowledge of management procedures and supervisory skills.
Knowledge of project development and implementation.
Verbal communication skills to make public presentations.
- Writing skills to write project proposals and closeout reports and letters; math skills to handle budget development and administration; reading skills to understand government regulations and funding resources.
- Ability to prioritize and manage work.
- Ability to establish and maintain effective working relationships with associates, public officials, representatives of other agencies, and the general public.

Job summary 5

The Grant Manager requires broad and specific knowledge of community development and the social determinants that impact health. This position will have frequent contact with other programming staff, government officials, community groups, sub-grantees, and other community stakeholders. Occasional evening meetings will be required.

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Job summary 6

The Grants Manager will play a key role in supporting our mission, by pursuing new grant opportunities, managing current grants, and supporting the institutional development team’s overall operations. Under the supervision of the director of institutional giving, the grants' manager will provide essential support for our institutional fundraising portfolio (foundations, governments, and multilateral entities) including undertaking prospect research; tracking RFPs; assisting with donor cultivation; supporting proposal development; grant reporting; and processing grant agreements, modifications and other donor required documentation.

Duties & Responsibilities 6

Support development of concept notes and proposals, including compiling data, integrating technical and financial information into donor templates, and copy editing, in partnership with program and finance colleagues.
- Conduct research on grant opportunities and donors (foundation, government, multilateral), including identifying and researching new sources of support and preparing donor and prospect briefings.
- Manage the grant reporting process for assigned donors, including working with program and finance staff to ensure submission of high quality and timely reports that meet donor requirements.
- Develop and support donor engagement strategies, including updates, meetings, and virtual events.

Requirements & Skills 6

Bachelors’ degree required, masters’ degree preferred.
3+ years work experience supporting and managing grants with development or humanitarian assistance organizations.
Familiarity and experience with institutional donors, preferably including government funders.
Excellent written and oral communication skills with proven ability to write, edit, and organize thoughts in a clear, concise, and well-organized manner.
Flexible, positive attitude, with proven ability to work productively with diverse teams and independently.
- Excellent organizational and analytical skills, with proven ability to prioritize projects and follow through with attention to detail and high-level accuracy.
- Demonstrated ability to handle sensitive information in a confidential manner.
- Strong computer skills and proficiency in Microsoft Office and remote platforms (e.g., Zoom).

Job summary 7

The Grants Manager assists faculty in preparing and assembling grant proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines. Interacts with other departments and agencies to facilitate the development, submission, and administration of grant proposals. Independently manages budget responsibilities for grants. Monitors terms and agreements of grant awards for compliance.

Duties & Responsibilities 7

Requirements & Skills 7

Pre- and Post-Award Experience Preferred

Job summary 8

Reporting to the Director of Grants and Data Management, the Grants Manager will help to coordinate the grant making processes and will review the grant application materials, to ensure compliance with IRS and Foundation requirements. The Grants Manager will also review and compile materials that serve as the basis for the grant review and approval processes, including materials for review by the Board of Trustees. The work is detail-oriented and requires excellent communications and project management skills, positivity, and a deep understanding of the grant making strategy and processes.

Duties & Responsibilities 8

Works to review grant information for completeness and accuracy, and conduct appropriate due diligence, including to ensure compliance with Foundation policies and nonprofit law and identify issues for review by Legal and other staff
Prepares materials for review and approval by the Board and Foundation Officers, including the review of a grant write-up summary of each grant and the compilation of all grant write-ups and other materials into the Board meeting "docket"
Prepares and coordinates grant award letters, grant payment letters, and other documents
Coordinates and helps to manage the Foundation's grant making calendar and processes
Participates in ongoing efforts to improve and streamline the Foundation's grant making policies, workflows, and procedures, and guides program staff through policy transitions
Helps to maintain and update the OGCS Manual, Intranet materials, and other documentation
- Helps to develop training materials and assist with training sessions
- Helps to monitor the grants' management inbox and provides assistance to staff, as needed
- Participates in and contribute to cross-Foundational projects, as needed

Requirements & Skills 8

Outstanding interpersonal, written, and oral communications skills
Experience working within databases or relational management system and the ability to quickly acquire proficiency in database software (e.g., the Fluxx database)
Strong administrative, organizational, time and work-flow management skills
Ability to read and understand organizational budgets
- An orientation toward self-starting, proactive anticipation of team needs, and creative problem-solving
- Flexibility, adaptability, curiosity, integrity
- Commitment to the Foundation's mission, core values, and focus on social justice

Job summary 9

The Grants Manager will manage efforts to secure funding from private and corporate foundations and government sources to support the Museum’s revenue goals, working closely with program and fundraising staff.

Duties & Responsibilities 9

Requirements & Skills 9

Bachelor’s degree from a four-year accredited college or university preferred; or an equivalent combination of education and related experience.
A working knowledge of grantsmanship and grant management with at least 3 years of previous experience.
Additional experience in development operations is beneficial.
Previous experience working in a non-profit or museum beneficial.
Superior organizational skills and attention to detail are critical; must have strong ability to multitask, prioritize, and work well under pressure to meet multiple competing deadlines.
Experience in professional or technical writing, especially in writing for fund-raising.
- Strong proofreading skills.
- Professional phone manner is essential.
- Bachelor’s degree from a four-year accredited college or university preferred; or an equivalent combination of education and related experience.

Job summary 10

We are looking for a Grants Manager.

Duties & Responsibilities 10

Requirements & Skills 10

Requires a Bachelor’s Degree in Accounting, Business, Finance or related field.
A minimum of 5 years of experience in grants management and preferably in the government sector.
A combination of education and experience will be considered.

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