Emergency Management Specialist Job Description

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Emergency Management Specialist Job Description

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Community Services and Development

Job summary 1

The Emergency Management Specialist provides support for all emergency management activities for the County Department of Emergency Services, Emergency Management (EM) division. The responsibilities include assisting with the daily operations of the EM division and supporting the Emergency Operations Center (EOC) when required. The Emergency Management Specialist collaborates with other emergency management personnel and local, state, or federal officials to prepare for, respond to, or recover from disasters. Assists with disaster response or crisis management activities, provides preparedness training, and prepares emergency plans and procedures for emergency events such as, but not limited to, hurricanes, floods, earthquakes, hazmat, and nuclear power plant emergencies. Job-related duties require strong organizational, interpersonal, and decision-making skills.

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

The Office of Emergency Management (OEM) seeks an Emergency Management Specialist to primarily develop emergency preparedness plans and provide oversight to preparedness, response, recovery, and mitigation program activities. Manage plans from concept to completion, drafts of plans and procedures, training on the use of the, collecting and analyzing data, and plan development. The ideal candidate must be an enthusiastic, creative self-starter who is detail-oriented, and organized, and possess strong interpersonal skills necessary to effectively work with contractors, staff, and the public. Must meet deadlines. In addition, the successful candidate must be ready to work in a fast-paced environment, have attention to detail, and have a strong desire to produce above-average quality communications.

Duties & Responsibilities 2

Develop, coordinate, facilitate, and organize citywide comprehensive emergency planning activities with city departments, private industry, educational institutions, governmental agencies, community partners, etc.
Develop, coordinate, facilitate, and organize continuity of operations planning activities with City departments.
Provide planning and technical assistance to organizations, governmental agencies, the general public, private industry, and other City departments.
Serve as liaison to a broad range of committees and organizations.
- Research and formulate recommendations for specific committees, groups, and organizations.
- Review plans and procedures for compliance with specific guidance, ordinances, or regulations.
- Performs other special projects or related work as directed.

Requirements & Skills 2

Requires Bachelor’s related to emergency management, emergency response, public safety, public health, criminal justice, or public administration
Graduate degrees related to emergency management, emergency response, public safety, public health, criminal justice, or public administration may substitute for one year of experience
Five years of experience in emergency management, emergency response, public safety, public health, criminal justice, or public administration
Valid Drivers License and compliance with the City policy on driving
Certified Emergency Manager (CEM) issued by a State or International Association of Emergency Managers (IAEM).
A thorough knowledge of emergency planning and preparedness at the local, state, and national level
- A working knowledge of SQL, JavaScript, html, and other programming languages
- The ability to communicate both orally and in writing
- The ability to prepare a variety of technical reports

Job summary 3

We are seeking an Emergency Management Specialist to join our team. Under the general supervision of the Program Manager, the Emergency Management Specialist is responsible for preparing and maintaining the emergency plans for properties, increasing employee resiliency through education and outreach efforts, managing the regional emergency operations center, facilitating exercises, training, and after-action reviews, and contributing to general situational awareness regarding regional risks and hazards and their impacts. They will help ensure compliance with federal, state, and local health and safety regulations and execute their duties by best practices for emergency preparedness professionals. The Emergency Management Specialist will also support special events and comprehensive response and recovery efforts at other locations as directed. The Emergency Management Specialist must work well on projects and tasks both proactively and as part of continuous improvement planning efforts. The candidate takes pride in their relationship-building and teamwork approach, customer service skills, analytical abilities, organizational skills, and attention to detail. They appreciate an environment where superior work is encouraged, noticed, and rewarded. A successful candidate will have prior experience in an emergency preparedness capacity in the utilities or manufacturing industry or can demonstrate the applicability of skills developed in other critical infrastructure sectors.

Duties & Responsibilities 3

Prioritize emergency preparedness activities and establish risk tolerance by conducting hazard analysis surveys and risk assessments for their assigned areas
Improve employee resiliency through education and outreach programming tailored to the risks and hazards of their assigned region and business lines
Facilitate emergency planning efforts for the assigned region, including developing and maintaining the factory plan and reviewing plans from area retail, warehouse, or data center locations in partnership with their leadership
Develop, deliver, evaluate, and improve training and exercises, including seminars, workshops, tabletops, games, drills, and functional exercises, that test Company’s plans and develop core capabilities among participants
Activate, staff, maintain and manage the regional emergency operation center to ensure a unified response, transparent information sharing, prioritize resource requests, track expenditures, document actions, assist leadership in decision making, and support incident command system (ICS) activations
- Coordinate after-action reviews following exercises and emergencies to identify successes and opportunities and develop and track improvement action plans that increase core capabilities
- Participate in recovery and business continuity efforts during and after major emergencies to minimize impacts on the Company business while increasing the rate of return for impacted employees
- Partner with other internal departments to build a holistic, comprehensive emergency preparedness program through relationship building, networking, and collaboration

Requirements & Skills 3

Bachelor’s Degree in emergency management or a related field (such as public administration, public safety, business administration, etc.) and 3 years work experience OR 6 years equivalent work experience in an emergency management position or business continuity position.
Successful completion of the FEMA Professional Development Series plus ICS 100, ICS 200, IS 700, IS 800, and IS 2200
Ability to work effectively and efficiently under pressure while managing competing demands and tight deadlines, maintain composure under pressure, and facilitate meetings with diverse stakeholders under stressful conditions
High level of written and verbal communication skills including the ability to present training and education materials effectively and to interact professionally in-person and via remote technology (Zoom, Teams, WebEx, etc.)
Excellent proficiency with Microsoft Office applications (Excel, PowerPoint, Project, Teams, SharePoint, Word, etc.)
Available to participate in an on-call rotation with other specialists and support occasional evenings and weekends as needed
- Strong preference for candidates with experience in corporate emergency preparedness, business continuity, or crisis management
- Preferred completion of ICS 300 or ICS 400
- Preferred Associate Certified Emergency Manager and/or demonstration of professional contributions to the field and ability to obtain ACEM within six months

Job summary 4

We are seeking a customer-centric Emergency Management Specialist to grow and sustain our commitment to a culture of customer service excellence. This position supports all activities, programs, and operations of the company’s Emergency Management Program. Supports the development and delivery of a comprehensive, all-hazards emergency management program. Assures compliance with regulatory agencies and serves as the liaison with all local, state, and federal agencies. Responsible for supporting emergency preparedness activities and providing emergency response training to internal and external stakeholders.

Duties & Responsibilities 4

Requirements & Skills 4

Bachelor's Degree in the applicable field; or the equivalent combination of education and experience.
A minimum of five or more years of related experience in emergency planning, training, exercises, coordination, and implementation.
Ability to establish objectives, decision making, and the ability to oversee multiple projects, operations, and functions.
Necessary skills to support the development or implementation of a system, program, or process.
24/7 availability to support emergencies and disasters.
Demonstrated knowledge of the National Incident Management System based on completion of ICS-100-300, IS-700, IS-800, and the FEMA Professional Development Series.
- Proficient with the use of personal computers including spreadsheets (Excel), word processing (Word), and presentation applications (PowerPoint) to compile, maintain, and present information.
- Demonstrated excellent verbal and written communication skills.
- Experience leading or the ability to lead emergency response efforts for a small government or corporate organization.

Job summary 5

The Emergency Management Specialist is responsible for the development and implementation of state-level emergency response plans by the City Operations System and Federal requirements. This position supports the department's duties: coordinate the homeland security and emergency management efforts of all state, local government, and tribal agencies, as well as enlist cooperation from private entities such as health care providers; provide information to the general public and private businesses essential to ensuring safety and security and to provide the Governor with timely information relating to emergencies, disasters and acts of terrorism or terrorist threats; coordinate state agency, local and tribal government plans for prevention, preparedness, and response with a focus on an all-hazards approach; work with emergency response and emergency management programs, provide assistance in developing and conducting all-hazards response exercises for emergency responders, government officials, health care providers, and others; and perform such other duties relating to homeland security as assigned by the Governor.

Duties & Responsibilities 5

Conduct state-level emergency operations and coordination.
Conduct state-level emergency preparedness activities, such as planning, training, and exercising.
- Coordinate ongoing improvements in maintaining common operations picture and interoperability with external partners.
- Staff the Emergency Operations Center during activations, training, and exercising.
- Serve as Subject Matter Expert for state-level EOC operations.

Requirements & Skills 5

A Bachelor's Degree in Emergency Management, Public Safety Management, and Public Administration.
Three (3) years of experience in emergency management and emergency operations.
Experience in Windows Office Suite applications.

Job summary 6

The Emergency Management Specialist will support the Agency in accomplishing scheduled Mission Assurance Assessments. The Emergency Management Specialist will perform assessments globally to provide detailed and analytical expertise and recommendations in emergency and risk management in support of the Secretary of Defense and the Chairman of the Joint Chief of Staff's Mission Assurance Program.

Duties & Responsibilities 6

Provide recommendations to improve products.
Coordinate with the team's Risk Management Asymmetrical Tactics Specialist in the development of the hazard/threat asset pairing for each assessment.
Prepare Assessment Team Reports based on vulnerabilities observed during the assessment.

Requirements & Skills 6

Job summary 7

The County Board is seeking qualified candidates for the Emergency Management Specialist position.

Duties & Responsibilities 7

Plans and coordinates daily activities of emergency management projects, including monitoring relationships of outside agencies, partners, and other stakeholders.
Researches and prepares a wide range of briefings, reports, and background materials to communicate important policies and procedures.
Writing plans and procedures as it relates to emergency management, mitigation, and logistical resource management and operations.
Assumes project responsibility for administering activities associated with grant deliverables/activities, grant-funded staffing, and the operational scope of contracts and grant programs as assigned; devises project procedures and schedules; prepares progress reports and related data; coordinates materials for grant proposals and applications as operationally needed.
May assist in the procurement, tracking, inventory control, emergency contracts, supply chain, and other activities associated with the Emergency Distribution Center including assisting and maintaining internal controls and inventory through AIM and other inventory tracking mechanisms.
Assists in the operational readiness of the Emergency Distribution Center and assigned Emergency Operations Center components by assisting with the vehicle inventory and maintenance, checklists, and other needed items.
- Utilize WebEOC or like incident management system software for emergency management, mitigation or mission tracking, and logistical operations.
- Assist in developing and conducting exercises and tabletop drills to determine preparedness, mitigation, logistics, disaster response, and recovery of key functions in emergency response situations.
- Performs complex professional and administrative work in the planning, coordination, and administration of the countywide emergency management program.

Requirements & Skills 7

Job summary 8

We are seeking an Emergency Management Specialist to serve as the global health security public health emergency manager assisting with strengthening host country capabilities to respond to infectious disease outbreaks, as well as natural, accidental, and intentional (terrorism, crime, civil disorder) disasters with public health implications.

Duties & Responsibilities 8

Liaise with all US Government agencies, including CDC, USAID, and other stakeholders, such as the Ministry of Health, provincial health departments and universities and medical personnel, and CDC implementing partners to develop and maintain a highly functional emergency operation center and incident command system in-country
Provide written communication, reports, program data, budget data, and fact sheets or success stories about COVID-19 and infectious disease outbreaks
Participate in CDC DRC team meetings or working groups, and provide information, advice, and guidance as related to emergency response preparedness
- Proactively identify any problems or issues beyond the ability of the incumbent to resolve, along with suggestions for resolution
- Hold an oral meeting twice a month with the DRC DGHP Program Director to provide an update on activities and progress made then for sub-tasks
- Perform other duties as assigned

Requirements & Skills 8

Extensive knowledge and understanding of global public health activities and strategies, including advanced knowledge of the Incident Command System (ICS) framework
Able to effectively conduct communication and diplomacy in public health evident by documented experience working with countries’ Ministries of Health, United Nations Office of Coordination Humanitarian Affairs (UNOCHA), United Nations Disaster Assistance Coordination (UNDAC), U.S. Department of State (DOS), Embassies, and/or international public health entities
Master's degree in public health, public policy, public administration, medicine, or epidemiology
- At least five (5) years of experience working in public health programs and effective coordination of operations, management, and analysis
- At least three (3) years of dedicated experience working in public health emergency management
- Knowledge of World Health Organization (WHO) standards and policies, Public Health Emergency Operations Centre Network (EOC-NET) guidelines

Job summary 9

We are looking for an Emergency Management Specialist.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

We are currently initiating a search for an Emergency Management Specialist who is eager to assist during disasters on an on-call basis as a reservist employee, with the availability to deploy with little or no advance notice.

Duties & Responsibilities 10

Support the Emergency Management team in servicing clients preparing for, responding to, and recovering from disasters nationwide.
Deploy to Emergency Operations Center and/or Field Staging Area operations before, during, and post-disaster.
- Perform a variety of duties including logistics, supply, cost/documentation, and/or resource unit functions.
- Attend periodic training throughout the year to maintain deployment eligibility.
- Support Emergency Management Project Management functions.

Requirements & Skills 10

HS Diploma
1+ years in an Emergency Management role (Response, Recovery, or related)
7+ years experinece
Broad knowledge of Emergency Management principles, methods, and techniques
- FEMA Emergency Management Institute Independent Study - Professional Development Series certification
- Travel Required - Must be able to deploy to the disaster area, with little or no advance notice and potentially for long durations
- Must successfully complete and pass Motor Vehicle screening

Frequently asked questions

What are 10 things emergency management specialists do?

Emergency management specialists, also known as emergency management coordinators or emergency planners, play a crucial role in preparing for, responding to, and recovering from emergencies and disasters. Their primary focus is on ensuring the safety and well-being of individuals and communities in times of crisis. Here are ten key responsibilities and tasks that emergency management specialists typically undertake:

Emergency Planning: They develop and update emergency plans and procedures to address a wide range of potential hazards and disasters. This includes identifying risks, assessing vulnerabilities, and creating response strategies to mitigate the impact of emergencies.

Risk Assessment: Emergency management specialists conduct risk assessments to identify potential threats and hazards specific to their area or organization. They analyze data, historical events, and input from subject matter experts to evaluate the likelihood and potential impact of various risks.

Emergency Response Coordination: They coordinate and facilitate emergency response efforts during crises. This involves collaborating with various agencies, organizations, and stakeholders to ensure a coordinated and effective response. They may establish emergency operations centers and activate response teams.

Training and Education: Emergency management specialists provide training and education to individuals and organizations to enhance emergency preparedness and response capabilities. They conduct drills, exercises, and training sessions to familiarize personnel with emergency procedures and protocols.

Resource Management: They oversee the management and allocation of resources during emergencies. This includes coordinating the deployment of personnel, equipment, supplies, and services to support response and recovery operations.

Community Engagement: Emergency management specialists engage with the community to raise awareness about emergency preparedness and encourage individual and community resilience. They may conduct public outreach programs, community meetings, and workshops to educate residents on emergency response procedures and encourage participation in preparedness efforts.

Emergency Communication: They establish and maintain effective communication systems during emergencies. This includes disseminating emergency alerts, warnings, and public information through various channels, such as mass notification systems, social media, and traditional media outlets.

Post-Disaster Assessment and Recovery: Emergency management specialists participate in post-disaster assessments to evaluate the impact and recovery needs of affected areas. They coordinate and support recovery efforts, including damage assessment, debris management, and the restoration of critical infrastructure and services.

Collaboration with Government Agencies and Stakeholders: They work closely with local, state, and federal government agencies, as well as nonprofit organizations, private sector entities, and community groups. Collaboration is essential for coordinated emergency response, resource sharing, and information exchange.

Policy Development and Compliance: Emergency management specialists participate in the development and implementation of emergency management policies, procedures, and guidelines. They ensure compliance with regulatory requirements and best practices in emergency management.

It's important to note that the specific tasks and responsibilities of emergency management specialists can vary depending on the level of government (local, state, or federal), the size and nature of the organization, and the specific emergency management role they fulfill.

What are emergency management specialist skills?

Emergency management specialists require a diverse set of skills to effectively carry out their responsibilities in preparing for, responding to, and recovering from emergencies and disasters. Here are some key skills and competencies that are valuable for emergency management specialists:

Emergency Planning and Preparedness: They should have a strong understanding of emergency planning principles and the ability to develop comprehensive emergency response plans. This includes assessing risks, identifying vulnerabilities, and designing strategies to mitigate and respond to emergencies.

Risk Assessment and Analysis: Emergency management specialists need to assess and analyze risks to understand potential hazards and their impact. They should be skilled in conducting risk assessments and utilizing data, statistics, and modeling techniques to evaluate risks and vulnerabilities.

Crisis Management and Response: They must possess crisis management skills, including the ability to remain calm under pressure, make quick decisions, and effectively coordinate response efforts during emergencies. This includes establishing command structures, activating emergency operations centers, and managing resources.

Communication and Interpersonal Skills: Excellent communication skills are crucial for emergency management specialists. They need to effectively communicate with diverse stakeholders, including emergency responders, government officials, community members, and the media. Clear and concise verbal and written communication is essential during emergencies and public outreach efforts.

Leadership and Teamwork: They should be able to lead and work collaboratively with multi-disciplinary teams involved in emergency management. Effective leadership skills, such as decision-making, problem-solving, and delegation, are important for coordinating response efforts and fostering a cohesive team environment.

Critical Thinking and Problem-Solving: Emergency management specialists must possess strong critical thinking and problem-solving skills to assess complex situations, identify potential solutions, and make sound decisions in high-pressure environments. They need to think creatively and adaptively to address unique challenges during emergencies.

Emergency Operations and Resource Management: They should have knowledge of emergency operations and resource management principles. This includes understanding the coordination and allocation of personnel, equipment, supplies, and services to support response and recovery efforts.

Knowledge of Emergency Management Systems and Technologies: Familiarity with emergency management systems, tools, and technologies is important. This includes incident management systems, emergency communication systems, geographical information systems (GIS), and data analysis tools used in emergency management.

Public Relations and Community Engagement: They should possess skills in public relations and community engagement to effectively communicate with and engage the public during emergencies. This includes the ability to deliver clear and accurate information, address public concerns, and encourage community participation in preparedness efforts.

Flexibility and Adaptability: Emergency management specialists must be adaptable and able to handle unexpected situations and changing circumstances during emergencies. They should be able to adjust plans and strategies as needed to address evolving needs and ensure effective response and recovery.

It's worth noting that emergency management specialists often undergo training and certifications specific to emergency management, such as those offered by FEMA (Federal Emergency Management Agency) or other relevant organizations. These certifications provide additional skills and knowledge in emergency management practices.

Olivia Powell
Recruiting expert

Last updated Sep 23

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Frequently asked questions

What are 10 things emergency management specialists do?

What are emergency management specialist skills?

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