Development Assistant Job Description template and pdf with duties [2024]

Job summary 1

The Development Assistant provides administrative, clerical and operational support for Administrative Office primarily Development Department and Senior Staff. Additionally, the Development Assistant responds to incoming informational requests and serves as back up for routine gift processing and database entry.

Duties & Responsibilities 1

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Requirements & Skills 1

Bachelor’s degree preferred, but years of experience will be considered in lieu of degree.
A minimum of one year experience in Development or related field, in a professional office environment.
Computer proficiency, including demonstrated competencies in Microsoft applications including Word, Excel, and PowerPoint, use of internet and email, and familiarity with desktop publishing.
Experience with and understanding of donor management software and/or databases required. Knowledge of Raiser’s Edge preferred. Experience with web-based giving including Frontstream and Blackbaud Merchant Services.
- Excellent customer service and written and verbal communication skills.
- Strong organizational skills and ability to handle multiple projects and priorities simultaneously.
- Self-starter with ability to work independently and meet deadlines.

Job summary 2

We are seeking a Development Assistant to join our Development team in leading the organization's fundraising efforts aiming at providing organizational stability allowing us to stay true to our commitment to fight climate change, end deforestation, and advocate for human rights. This role supports the Development Team's fundraising and event activities including data entry, event logistics, prospect and donor research, drafting correspondence, meeting coordination and general administrative support. This position will report to the Individual Giving Director.

Duties & Responsibilities 2

Requirements & Skills 2

Ample experience providing administrative support, research and data support in a non-profit environment
Experience using Microsoft Office and Google Workspace; previous experience with Raiser's Edge or similar donor database strongly preferred
- Team player with exceptional interpersonal skills
- Strong time and project management skills; ability to prioritize projects and tasks, and assess and deploy resources
- Self-starter, motivated, and able to take initiative in all situations; ability to function effectively in a fast-paced, entrepreneurial and inclusive environment

Job summary 3

This Development Assistant position in the HR department is responsible for providing centralized administrative support to the Company teams. This position reports to the Assistant Director of Professional Development and supports all team members and initiatives.

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

We seek a passionate, forward-thinking, creative, and art-loving individual to fulfill a crucial operations role. The Development Assistant works closely with managers across the Development team to assist with comprehensive and detailed projects as well as gift processing, data hygiene, and other aspects of data operations. The Development department is responsible for all fundraising activities and events, liaising with key stakeholders across all donor constituencies, and serving as a definitive focal point for our relationships with community supporters and influencers.

Duties & Responsibilities 4

Assist with the processing of all gifts received via lockbox, non-lockbox, and online donations, including both credit card processing and checks received
Support our CRM transition from Raiser's Edge to Salesforce, including data cleanup and field mapping
Efficiently and accurately enter and update donor and prospect information into databases on a regular basis
Process mail edits, which includes researching bad addresses and completing changes of address on returned mail
- Support the whole Development team—including Individual Giving, Membership, Corporate, Institutional Giving, and Special Events—with information retrieval for their related gifts
- Prepare briefing materials and help conduct research for the Museum's director, gift officers, and managers of foundation and corporate relations
- Work with development officers to build and maintain research queries and reports

Requirements & Skills 4

Bachelor’s degree or one or more years of related professional experience in development
Demonstrated experience using Raiser's Edge, Salesforce CRM, or a similar fundraising database in a nonprofit organization
Proficiency in Microsoft Office preferred
- Strong technology skills and general computer literacy
- Excellent verbal and written communication skills
- Aptitude for maintaining and creating systems, strong analytical abilities, and attention to detail

Job summary 5

We are seeking a team player with a strong work ethic that offers exceptional communication skills, attention to detail, and excellent follow through. The Development Assistant provides administrative support to the Development team as required in the acquisition, entitlement and construction of projects in accordance with Company’s core values.

Duties & Responsibilities 5

Requirements & Skills 5

Job summary 6

The Development Assistant will interact with all Advancement Office employees and the Marketing and Communication Department, as well as those in the Business, Admission and Auxiliary Services Offices. This person provides support to the Advancement Team and participates in all advancement and fundraising activities including donor communications, mail appeals, and special events.

Duties & Responsibilities 6

Assist all positions in the Advancement Office, primarily supporting the Director of Development and Head of Advancement
Support the team with scheduling meetings, calendar coordination, meeting preparations, and minute taking
Support activities related to donor stewardship including the creation of acknowledgement letters and tax receipts
Support donor recognition efforts related to the annual fund and capital campaigns
Help Advancement Office maintain accurate donor records in various databases
Assist with gift entry using development database, Raiser's Edge
- Greet and assist all visitors to the Advancement Office and field phone calls to the Advancement Office phone line
- Manage and update Advancement Team’s vendor list
- Manage departmental administrative tasks including checking mail, ordering office supplies, logging departmental purchase orders, and filing

Requirements & Skills 6

Job summary 7

Under the supervision of the Project Manager for Constituent Relations, the Development Assistant will record and manage confidential donor and constituent information in the university’s VIP database. The Development Assistant will produce various reports in Excel from the appropriate database for purposes of developing targeted mailing lists as needed. The Development Assistant will track responses and record/code a donor’s engagement with the center’s activities. The position requires a high degree of personal initiative, great attention to detail, ability to organize and prioritize tasks to ensure smooth workflow and meet deadlines, ability to suggest solutions when faced with challenges, excellent quality control standards, and a personal commitment to accuracy and confidentiality. Successful candidates will thrive in a flexible team environment and demonstrate excellent interpersonal communication skills and a professional demeanor. Ideal candidates will love history and enjoy working with others.

Duties & Responsibilities 7

Assist in maintaining donor database by creating new constituent records, updating contact information, ensuring integrity of data, distinguishing special prospects, creating reports, and pulling lists from the database to ensure the center’s donor relations and communications efforts are efficient and effective due to the availability of accurate gift and donor data.
- Produce mailing lists per requested specifications, ensuring that all qualifying donors are captured and that the list is clean and ready for use.
- Assist with facilitating gift processing for monetary and non-monetary gifts, including preparing forms and relevant paperwork, as needed.
- Other duties as assigned

Requirements & Skills 7

Job summary 8

The Development Assistant works closely with the Foundation Board, donors, sponsors, and other constituents. The person in this position will demonstrate strong administrative skills and proficiency in Outlook and Microsoft Office for drafting clear and accurate communications, maintaining calendars, scheduling meetings, and performing financial and administrative duties. This position requires strong writing and communication skills that display a high level of grammatical accuracy.

Duties & Responsibilities 8

Responsible for weekly and monthly mailings, including sending out timely gift acknowledgement letters and newsletters
Assist the Development Manager and Donor Relations Specialist on a day-to-day basis
Maintain Foundation Calendar of Events
- Provide administrative support for Foundation trips
- Provide support for development operations, primarily assisting the Development Manager in activities related to identification, cultivation, solicitation and stewardship of Foundation members, major donors, and other donors
- Assist with the data input and maintenance of the donor/member software

Requirements & Skills 8

Job summary 9

The Development Assistant (DA) reports to the Senior Director of Development and provides administrative support within Institutional Advancement in general, and for the Development Team in particular. The DA supports a robust calendar of activities that seeks to deepen engagement and involvement leading to heightened affinity, volunteerism and financial support to support Company’s highest priorities and initiatives.

Duties & Responsibilities 9

Develop partnerships and communicate with internal colleagues in key departments.
- Interface and communicate with student leaders to be a resource about giving, supporting, and participating in all Institutional Advancement programs and initiatives.
- Support and attend campus events to enhance engagement with students, faculty/staff, and alumni.
- Perform other duties and special projects as assigned.

Requirements & Skills 9

Bachelor’s degree preferred. High School Diploma (or equivalent) required.
Minimum of 3 years of professional experience, preferably in higher education or non-profit setting.
Excellent interpersonal skills with the ability to work with diverse communities.
Competence with MS Office and ability to work various computer programs.
Self-driven, pro-active, with an ability to work effectively and independently.
Strong initiative and organizational skills with excellent attention to details.
- Ability to manage multiple tasks and responsibilities in a multi-faceted environment.
- Excellent written and verbal communication skills.
- A driver’s license is required.

Job summary 10

We are looking for a Development Assistant.

Duties & Responsibilities 10

Serves as a liaison with donors and staff, receives and organizes correspondence and prepares draft responses and acknowledgements, makes travel arrangements, completes and submits travel reimbursement documents and expense reports, makes telephone calls, handles inquiries and/or directs them appropriately to assure effective day-to-day operations.
Conducts research to support development officers’ efforts: pulls gift reports and processes gifts, prepares and runs statistical and analytical reports, financial and gift summaries using University’s alumni database. Enters and corrects data in alumni/ae records.
- Prepares or assists with all mailings to alumni/parents/friends of College, compiling and checking mailing lists for accuracy, drafting and editing copy, assuring adequate supplies of materials related to the department’s activities—reply cards and envelopes, brochures and other related documents, etc.
- Provides support for officers’ prospect appointments; prepares background information materials, may attend meetings to assist with volunteer outreach and follow-up on participation level gifts.
- Assists in planning and implementing events and meetings, as well as preparing promotional materials, invitations, and reports for internal and external purposes; interacts with vendors, arranges for use of facilities within and outside of the University for gatherings, tracks responses, calls alumni and parents to confirm meeting attendance/appointment, and prepares briefing materials.

Requirements & Skills 10

High School diploma or its equivalent required. A minimum of three years of relevant experience required, or the equivalent combination of education and experience.
Excellent experience with Microsoft Word required-including mail merges; strong Excel spreadsheet and database skills necessary.
Must have outstanding interpersonal skills-an ability to interact well with faculty, staff, alumni, parents, and other constituents.
Strong communication skills both written and oral required.
- Must be well organized, self- motivated, detail-oriented and able to work independently, as well as in a group setting.
- The ability to plan, prioritize and balance the work load of several projects simultaneously in a fast-paced environment is essential.
- Occasional overtime is needed.

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