Assistant Property Manager Job Description template and pdf with duties [2023]

Job summary 1

Assists the Property Manager with the general administration of the property and performs related management functions with the daily operations of an apartment community. Cross-trained on Property Manager functions and acts in that capacity in Manager's absence. An Assistant Property Manager assists with the responsibility of maintaining the physical asset and the performance of the property, to achieve the highest possible net operating income. Monitors regulatory compliance and company policies and procedures related to property management.

Duties & Responsibilities 1

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Supports and ensures timely input, proper use, and full utilization of on-site PC-based property management software systems including assistance in the training of new associates and ongoing training of existing property staff.
Assists in the management of efficient operation of the property consistent with Loss Prevention and Corporate Office policies and procedures, even during understaffed periods. Responds to emergencies, contacting appropriate agencies or Regional Managers as necessary.
May prepare purchase orders, code, and process vendor invoices for payment, send documentation to Corporate Office and follow up on vendor payment inquiries.
Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distribute them to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
- Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewal. Ensures effective and appropriate implementation of Corporate Office and Fair Housing policies and procedures. Meets with prospective residents, identifies their housing needs, interviews them to determine eligibility based on established criteria, and shows vacant and model suites and property amenities based on established techniques specified by the company. Quotes established rental rates and promotions. Makes follow-up calls, sends follow-up literature, and pursues rental status. Collects funds related to applications, security deposits, and rentals.
- Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high-quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
- Collects rent from residents, verifies amount paid, accounts for discrepancies, deposits rent checks, sends verifying information to Corporate Office, and follows up on any delinquent rents, initiating eviction procedures as necessary.

Requirements & Skills 1

This position requires a High School Diploma/GED.
Additional degrees that are preferred for this position include Associate Degree in Property Management or Accounting/Bookkeeping.
1-2 years of required experience in Leasing, Bookkeeping, or Operations.
This position may require a valid driver's license depending on the needs of the property.
- Required skills for this position include fair housing laws, property management, and Microsoft Office.
- A preferred skill for this position include affordable housing programs, One-Site, customer service, following through, and personal accountability.
- This position requires up to 10% travel.

Job summary 2

The Assistant Property Manager (APM) must perform the job duties to project a professional and competent image. Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, attention to detail and solid time management, and good interpersonal skills.

Duties & Responsibilities 2

Requirements & Skills 2

High school diploma or GED required. Preferred; AA or Bachelor’s degree
Prior experience in a related position; a minimum of 3-year experience
Working knowledge of computer and associated programs; MS Office Suite
Ability to multi-task, set, and manage priorities
- Excellent communication and listening skills to interact with a diverse and multicultural population
- Keyboarding ability with accuracy at 45-50 words per minute
- Must function in team organized environment

Job summary 3

We are presently seeking an Assistant Property Manager for our community, who will perform administrative duties under the supervision of a Property Manager.

Duties & Responsibilities 3

Requirements & Skills 3

A minimum of 1-year general office experience required; 1-year sales experience preferred, occasionally required
High School Diploma or GED required
Excellent customer service skills
Detail-oriented and with strong analytical and organizational skills
- Ability to multitask and be a team player in a fast-paced environment
- Working knowledge of Microsoft Office, specifically Excel, Word, and Outlook
- Ability to lift up to 25 pounds

Job summary 4

Our growing company seeks an experienced Assistant Property Manager. Responsibilities include helping oversee operations, leasing, staff, and tenant relations on-site. If you have at least 2 years in the property management industry, a strong operational background, and are a motivated, self-starter with great communication skills, we encourage you to apply!

Duties & Responsibilities 4

Requirements & Skills 4

High-school graduate, College graduate preferred
Must possess strong attention to detail and sales ability.
Demonstrate an ability to support and contribute to the community team.
Demonstrate strong oral and written communication skills.
Competence in the operation of telephone, business calculator, copy machine, personal computer/keyboard, Microsoft Office including Word, Excel and MS Outlook and community software.
Must possess a positive attitude and the ability to smile under all circumstances.
- Ability to work a flexible schedule, including evenings and weekends.
- Neat, clean, professional at all times throughout the workday and/or whenever present at the community.
- Knowledge of general business and accounting concepts and practices

Job summary 5

The Assistant Property Manager assists with the general administration and maintenance of the property. Understands all functions of the Property Manager.

Duties & Responsibilities 5

Requirements & Skills 5

College education or three years of experience in this or related field.
Pleasing personality and ability to work with and understand the problems and attitudes of residents.
Interest and enthusiasm for the job.
Thorough knowledge of accounting and administrative procedures.
- Ability to keep accurate records.
- Strong leadership, training, supervision, and decision-making capabilities.
- Strong organizational skills.

Job summary 6

Overall responsibility for providing support to the Property Manager including general management and certification/re-certification processes at housing properties. This position operates within and contributes to an environment in compliance with Fair Housing laws and Equal Employment Opportunities.

Duties & Responsibilities 6

Requirements & Skills 6

Administrative Skills – general office duties, answering phones, creating memos, email correspondence.
Analytical Skills – the ability to use statistical data for the re-certification process, the ability to determine resident turnover and reasons why residents are moving, ability to determine resident needs.
Communication/Language Skills – the ability to communicate with residents, other site-level staff, corporate office staff, vendors, and contractors.
Computer Skills – Outlook, Excel, Word, Internet, One-Site.
Coordinating Skills – the ability to organize and maintain tenant files, coordinate monthly activities and maintain a waiting list.
Creative Skills – the ability to design flyers, calendars, bulletin boards, activities, and forms; the ability to promote property through marketing and leasing efforts.
- Leadership Skills – the ability to motivate others and operate as a team; ability to take initiative and delegate work to others; ability to handle emergencies.
- Mathematical Skills – Ability to calculate social security rates, rent payments, and pro-rations; ability to maintain purchasing and declining balances.
- Other Skills – confidentiality, customer service, patience, professionalism, teamwork.

Job summary 7

Assist the Property Manager with the day-to-day operations of a housing community.

Duties & Responsibilities 7

Responsible for the management of a Housing Community
Work closely with local services to deliver the best possible living environments to residents
Ensure property maintains local, State, and Federal compliance
Perform annual re-certifications of housing vouchers
Monitor the timely receipt and reconciliation of rent collections
- Manage resident retention and service request follow-up programs
- Monitor service request turnaround and ensure the responsiveness of the maintenance staff
- Perform apartment inspections monthly as well as before move-in and at move-out.

Requirements & Skills 7

2+ years’ experience within communities is required
Ability to empathize with the needs of the residents
- A positive attitude, able to complete tasks with good follow up
- Work closely with residents regarding service requests
- Experience using property management software is required

Job summary 8

We are looking for an Assistant Property Manager. Under the general supervision of the Property Manager, assists the manager in the overall operation of the property, and day-to-day implementation of policies, procedures, and programs; maintains acceptable occupancy level and develops a supportive environment for all residents, including special needs residents. The Assistant Property Manager interacts with and oversees vendors and establishes and maintains effective working relationships with onsite support staff.

Duties & Responsibilities 8

Interviews and screens prospective residents for occupancy.
Prepares, processes, and signs leases and rules.
Purchases general supplies, and services following the policy and procedures.
Assists with inspections and monitoring work orders.
Rent collection, receipting, prepares deposits using property management software.
- Writes warning letters and prepares legal notices to residents.
- Submits required reports and maintains records according to policies.
- Performs related work and other duties required

Requirements & Skills 8

Must have a working knowledge of HUD and Tax Credit
Experience using Yardi

Job summary 9

We are looking for candidates that are eager to apply their superior leasing and marketing experience to the next step of their career as Assistant Property Managers. The ideal candidate will have at least one year of residential leasing, sales, and/or management experience. Along with one year of Low Income Housing Tax Credit (LIHTC) experience. This is a great opportunity to be the Property Manager’s right-hand person as you coordinate the leasing efforts, property accounting, and reporting.

Duties & Responsibilities 9

Maintain all property accounting and reporting, including but not limited to collecting and posting rent, financial and leasing reports, month-end, pre-close, bank deposits, and ensuring a balanced rent roll.
Ensures payment and structures are accurately presented on resident ledgers.
Ensures all applications are fully approved before move-in.
Continue using your leasing and sales experience to lease apartments.
You will be the go-to person for the performance of the leasing team and the manager’s right-hand person regarding the property’s operations.
- Using your strong administrative skills, along with your strong ability to review detailed paperwork, this position will manage various tasks, such as managing lease files, verifying income verification's as required for LITHC and or HUD programs, updating necessary paperwork and computer systems, etc.
- Cheer, lead and mentor our leasing team. They will look to your guidance and experience related to leasing, closing, marketing, apartment files, resident retention, and marketing.
- Assistant Property Managers are responsible for cultivating and managing the resident experience while supporting the property’s needs and policies, and maintaining a positive relationship with the local housing authority.

Requirements & Skills 9

Job summary 10

An Assistant Property Manager is needed at a unit residential community. Your role is to help the property run as efficiently as possible.

Duties & Responsibilities 10

Assist with accounts payable and accounts receivable, including subsidy receivable
Assist with all marketing, leasing, and administrative functions
Tenant/landlord relations
- Assist with supervising day-to-day maintenance operations (safety, preventive maintenance, unit turnover)
- Light financial analysis and reporting
- Special projects as assigned

Requirements & Skills 10

At least 1-year experience in Property Management
Working knowledge of Microsoft Office programs
- Strong communication, supervisory, administrative, and organizational skills
- Detail oriented with excellent customer service skills
- Possess a willingness to learn