Wedding Planner Job Description template and pdf with duties [2023]

Job summary 1

We're looking for a Wedding Planner. This position is perfect for the aspiring Wedding Planner who wants to grow with an already established wedding brand, work on a team + learn more about wedding planning + how to run a business.

Duties & Responsibilities 1

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Working on your own without being directly supervised
Responding to emails + texts within no more than 24 hours
Making phone calls
Meet with our wedding professionals in the area to help expand our network
- Schedule site tours to visit local venues + share our services
- Build relationships with fellow wedding planners + vendors
- Plan + design styled shoots

Requirements & Skills 1

Reliable transportation
A working cell phone
A working laptop
Familiarity with basic social media (Instagram, Facebook), Google Drive (Docs, Sheets, Powerpoint, Drive), familiarity with Canva + Pages a plus
- Experience in retail and // or customer service a plus
- Lifting at least 20 lbs
- Standing on your feet for up to 5 hours at a time

Job summary 2

The Wedding Planner will work closely with the Lead Planner and Wedding Assistants to provide and cultivate a memorable client experience for the most important day of the clients' lives. The Wedding Planner will work in conjunction with the Lead Planner on current and new wedding bookings, including attending and leading meetings (such as catering tasting, rental selection, floral design, and venue walk-throughs), reviewing and updating contracts and billing in planning software, update the detailed wedding timeline, communicate with contracted vendors, research venues and vendors as needed and obtain proposals and contracts, creating and advising on the wedding design and tablescape, creating and updating floorplans and table assignments, conducting ceremony rehearsals and onsite lead wedding day coverage.

Duties & Responsibilities 2

Requirements & Skills 2

Detail oriented, professional, calm, yet personable
Prompt and skilled communicator
A quick thinker and creative problem solver
Experienced creating design boards and creating tablescape inspirations
- Experienced using Aisle Planner and All Seated or Social Tables
- Customer-service oriented and a team player
- Experienced in producing special events and weddings - especially in the DC area, familiarity with DMV venues and vendors a plus

Job summary 3

The Wedding Planner will be working directly with couples to plan and design their dream wedding and will be on-site on the wedding day to ensure everything goes according to plan. Every wedding is slightly different, but below is a quick overview of the day-to-day tasks.

Duties & Responsibilities 3

Meeting with engaged couples to understand their vision for the wedding
Finding and recommending vendors that fit each couple's budget and style
Checking in with couples regularly to ensure their planning is staying on track
Working directly with wedding vendors to acquire proposals, contracts, and information for clients
Creating design proposals that fit each couple's wedding aesthetic
Creating wedding day timelines and diagrams for each wedding
- Running wedding rehearsals
- Running wedding days from beginning to end
- Networking with industry professionals and assisting in building/maintaining vendor relationships

Requirements & Skills 3

The perfect applicant will have 2+ years of experience in the wedding industry, have a very personable personality, have wonderful communication skills, will be a team player, will have a 'can do' attitude, and will be a self-starter.
Very Friendly & Personable: Couples want to work with us because they like us and we put them at ease!
Excellent Communication Skills: Must communicate well via phone, email, and in person.
- Calm Demeanor: You need to be able to stay calm and collected in stressful situations.
- Willingness To Go Above & Beyond: Every wedding is different and there will be plenty of times you will need to do things that are not technically in the job description.
- Eye For Design: This is a creative industry and we are known for our design skills!

Job summary 4

We are looking for a Wedding Planner who has a passion for the wedding industry. The ideal candidate would have the desire to have a career as a Wedding Planner. Applicants should be friendly, energetic, proactive, and very customer service oriented.

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

Help us maintain our reputation for memorable events by managing the production from concept through completion. The Wedding Planner position requires a person who is passionate, creative, detail-oriented, and dedicated to providing superb client service at every turn. This role demands an expert in all aspects of event, meeting, and conference planning, including cost containment, equipment logistics, room setup, and a wealth of best practices. This job also requires excellent leadership skills and the ability to delegate responsibilities to meet quality expectations.

Duties & Responsibilities 5

Requirements & Skills 5

Proven success as an event planner or coordinator
Strong interpersonal and communication skills
Experience in maintaining and building enriching business relationships
Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
Ability to handle pressure and make split-second decisions
- Experience in marketing and/or public relations
- Experience in marketing and/or public relations
- Proficient with the Event Management System and Cvent registration tool used to manage registration and event logistics

Job summary 6

We are looking to hire an energetic and detail-oriented Wedding Planner to assist clients in coordinating and executing successful events. The Wedding Planner will act as a consultant to the client to identify the various elements and experiences included in their event. Likewise, the Wedding Planner will be working hand-in-hand with the Event Sales Team to create truly unique events! The day-to-day will include regular communication with customers, emailing vendors, manufacturing event timelines/needs, and creating documents to ensure the Company’s cross-functional teams understand the scope and details of the event. We are also looking for a Wedding Planner who can create and negotiate vendor relationships. Ultimately, a top-notch planner should keep abreast of the latest trends as well as demonstrate exceptional communication, organization, and customer service skills.

Duties & Responsibilities 6

Give your full attention to our customers to build the timeline and all details of the event
Deliver top-of-the-line service to our clients; this includes conducting site visits at our wilderness properties, responding quickly to emails (less than 24 hours, ideally 2 hours), helping create/manage vendor relationships
Be relentless at prioritization. You will have a volume of accounts and need to be able to stay organized and optimize your time
- Communicate the complex organizational parts of our business. The way we create events is new and it takes effort to explain how it works
- Be ready for anything else. You’ll work with our other leaders to manage special projects internally to help us scale as fast as possible.
- Push yourself to always be creative, grow, and lead our clients, yourself, and our team

Requirements & Skills 6

Job summary 7

The Wedding Planner creates unforgettable memories for our couples and their guests.

Duties & Responsibilities 7

Requirements & Skills 7

Job summary 8

Working as a Wedding Planner, you will participate in the sales process and assist the coordinator. If you enjoy working closely with clients to create a memorable event, this is a perfect opportunity for you.

Duties & Responsibilities 8

Requirements & Skills 8

Degree or certification from an accredited institution is required without experience
Must have 0-2 years of experience as an event coordinator
Minimum 0-2 years experience in sales
Strong leadership, oral and written communication skills
Must have full availability, including holidays and weekends during the wedding season, April thru November, since most events are on the weekends
- Must be able to multitask and problem-solve in a fast-paced environment
- Skilled in the use of Microsoft Office applications, including Outlook, Excel, and Word.
- Must have a valid Drivers' License

Job summary 9

We are looking for a Wedding Planner to join our strong team. Our ideal candidate is a self-starter, motivated, reliable, and likes to work in a team environment. A Wedding Planner works alongside our Wedding Planning Team, helping to bring our clients' wedding vision to life. This role requires nights and weekends and some of those will be late-night shifts.

Duties & Responsibilities 9

Set up Wedding decor and light furniture
- Breakdown Wedding decor and light furniture
- Clean Wedding decor and furntiure
- Organize decor storage

Requirements & Skills 9

Must have reliable transportation
Must be able to lift to 10 lbs
Must be able to work Friday and Saturdays; including nights
- Must be a team player
- Must be at least 18 years old
- Must be energetic

Job summary 10

The Wedding Planner is responsible for creating memorable experiences onsite and offsite. This position requires a high level of discretion, organization, and attention to detail to perform the essential duties necessary directly related to the policies and practices of events.

Wedding Planner Job Description