Payroll Analyst Job Description

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Payroll Analyst Job Description

Job descriptions
Consulting and Strategy

Job summary 1

The Payroll Analyst will possess strong technical and communication skills, effectively collaborate with internal and external stakeholders and participate in continuous improvement initiatives related to systems and payroll processing. Responsible for ensuring all aspects of the payroll cycle, including tax, benefits, wage attachments, etc. are processed, reconciled, audited, and transmitted accurately and timely.

Duties & Responsibilities 1

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Requirements & Skills 1

5+ years of related payroll experience
Experience in Workday Payroll processing and interfaces with third-party payroll providers
Experience with multi-state payroll processing
Knowledge of federal and multi-state payroll laws, and general legal requirements for tax registration, reporting, and special pay requirements
Advanced skills in Excel, including v-lookups and creating pivot tables
Utilize emerging technology and best practice to increase efficiency and quality of service delivery
- Strong systems/process experience with demonstrated analytical thinking, attention to detail, organization, and problem-solving
- CPP preferred
- Experience with ADP SmartCompliance disbursement a plus

Job summary 2

The Payroll Analyst performs a variety of technical and confidential duties related to the processing and administration of employee payroll; to ensure that employees are paid in an accurate and timely fashion and to ensure District compliance with applicable laws, guidelines, and mandates; prepare, process, maintain and assure the accuracy of a variety of employee information, records, and reports.

Duties & Responsibilities 2

Perform a variety of technical and confidential duties related to the processing and administration of employee payroll; maintain a variety of complex and confidential accounting and bookkeeping records concerning salary payments and deductions.
Prepare and generate payroll for all District employees including withholding for taxes, social security, unemployment insurance, and retirement. Update District-wide employee records for taxes, benefits, organization dues, credit unions, and other deductions as authorized. Calculate and process levies, and other adjustments as needed.
Adhering to federal, and state rules and regulations, process and edit W-2 forms as needed; assist to compute and generate salary and benefit cost projections for budget development and collective bargaining obligations; maintain accurate balances of payroll expenditures for reconciliation with the District's budget; maintain a detailed control sheet for each payroll period.
Lead, plan, train and review the work of staff responsible for payroll processing and payroll records.
- Serve as a technical resource to District employees and others concerning payroll functions; respond to inquiries, resolve issues, conflicts, and discrepancies, and provide technical information concerning related transactions, records, laws, regulations, policies, and procedures.
- Process special payroll transactions such as corrections, changes, and retroactive pay as needed.
- Assure payroll information, transactions, and activities comply with established payroll and retirement system standards, requirements, laws, codes, regulations, policies, and procedures.

Requirements & Skills 2

Associate's degree in accounting, business, or computer science from an accredited college or university.
Four years of increasingly responsible computerized payroll processing experience in a public agency.
Relevant professional payroll experience may be substituted for an associate's degree on a year-for-year basis.

Job summary 3

The Payroll Analyst is responsible for timely processing the monthly Payroll including all related benefit and deduction activities. Primary nonresident Alien analyst and processor including use of Glacier tax software. Assist in conducting various payroll-related reconciliations and year-end tax processing and reporting; participate in software updates and training; back up payroll manager during his/her absences.

Duties & Responsibilities 3

Requirements & Skills 3

Bachelor’s degree.
Bachelor’s degree in a business-related area preferred.
- Four (4) years or more of payroll experience including related tax preparation.
- Two (2) years or more of payroll experience using Peoplesoft HCM payroll, time & labor software modules, and nonresident alien tax processes.
- Two (2) years or more of payroll experience with a Texas institution of higher education preferred.

Job summary 4

We're hiring a Payroll Analyst to join our finance team. As a Payroll Analyst, you will be responsible for timely and accurate end-to-end payroll processing of more than 100 legal entities of thousands of associates on a weekly and semi-monthly basis.

Duties & Responsibilities 4

Requirements & Skills 4

Job summary 5

The Payroll Analyst role serves as the subject matter expert on Workday able to support required Workday modules. Both highly analytical and front-facing, the role provides Workday support to primary stakeholders and the business in general. As a subject matter expert, the Payroll Analyst is responsible for troubleshooting, configuration, maintenance, and testing of Workday.

Duties & Responsibilities 5

Demonstrate expertise and ownership for the configuration, enhancement maintenance, and testing of the Workday platform.
Interact with business users to gather and clarify business requirements and translate requirements into system functionality utilizing best practices and making recommendations to ensure optimal system functionality
Evaluate newly released functionalities and recommend solutions that meet business needs while fitting into overall Human Resource strategies
Support semi-annual Workday updates/new functionality
- Provide user support, process mapping/documentation, and training, for system enhancements and processing procedures
- Collaborate with functional and technical system stakeholders to streamline processes and promote user adoption
- Offer technical solutions to gain process efficiency and improve data integrity

Requirements & Skills 5

Job summary 6

The Payroll Analyst performs a variety of functions in areas of payroll administration, payroll audit, and the application of best practice payroll processes. Compile, analyze, and document issues on payroll and related activities to identify systemic issues or errors to troubleshoot. Research and respond to payroll inquiries from internal and external customers. Support internal audits of various payroll areas and prepare materials for external and internal auditors. Reconcile all tax and unemployment liability accounts to the general ledger, investigate variances, and provide corrective action solutions. Responsible for preparation of quarterly and year-end payroll tax reporting and research and resolving payroll/tax reporting issues. Works under minimal supervision with wide latitude for independent judgment. Provides training and support to department staff and first line for payroll escalations.

Duties & Responsibilities 6

Responsible for initiating, monitoring, processing, and auditing bi-weekly payroll runs for the organization. Set up each job, audit result and review errors to determine corrective action and balance before moving to the next step in the processing.
Research and resolve requests from internal/external clients including state and federal government agencies. Prepare ADHOC reconciliations, and reports, and deliver accurate information. Run month-end, quarterly, and year-end closing payroll reports; before delivering to internal/external customers (not inclusive of EDD, IRS, vendors, auditors, CSMC management, etc.) administer quality review, analyze transactions, resolve discrepancies, and provide key observations and/or recommendations as needed.
Compile, analyze, and document issues on payroll and related fiscal activities to identify systemic issues or problems. Recommends corrective action solutions, as needed.
Monitor and audit employee data in areas of Absence Management Plans to determine whether data is correct and meets compliance policy and procedure requirements. Determine if adjustments are needed and follow through with changes to ensure data is compliant within reporting/systems.
Determine if adjustments need to be made to move employees in and out of different pay plans when transfers, promotions, demotions, and full-time or part-time changes as status changes are entered into the system.
- Gather and interpret data to create and distribute regular and ad-hoc reports to management and clients as needed.
- Lead and administer employee training on payroll policies and usage of payroll-related systems.
- Prepare and submit federal and state payroll taxes that need to be made to remote states. Determine the filing frequency for each and manage the tax liability payments (month-end, quarterly-end, year-end).

Requirements & Skills 6

Associate Degree/College Diploma minimum
- Bachelor’s Degree in Business, Accounting, Finance, and/or related field preferred
- 7+ years of advanced payroll experience
- 1+ year overseeing and leading a departmental team (non-supervisory) preferred

Job summary 7

We're looking to add a Payroll Analyst to the corporate payroll team. This position is perfect for those with a payroll, HR, business, and/or data analysis background who are looking for a chance to contribute to the Company’s history of success. The Payroll Analyst will be a key member of the payroll team and assist with process design, process improvement, process documentation, training, and support of general payroll processes and audits.

Duties & Responsibilities 7

In coordination with the Payroll Manager, identify key areas and/or processes that need process improvement, documentation, backup, and/or additional support
Become the subject matter expert by learning new processes, making improvements, creating documentation, training payroll staff, and serving as their backup
Build strong working relationships with teammates, cross-functional departments, and management
Foster a positive and collaborative environment within the payroll team and with cross-functional department peers
- Own and manage recurring payroll processes, reporting, and audits of moderate to high complexity, risk, and/or scope
- Become an expert in our payroll and HR data; validate requirements, design, develop, and run reports; combine, add, manipulate, and validate report data according to need
- Serve as a key member of the project team to implement a new timekeeping, payroll & HRIS system

Requirements & Skills 7

Job summary 8

The Payroll Analyst is responsible for keying and processing timely and accurate bi-weekly payrolls.

Duties & Responsibilities 8

Bi-weekly, quarterly, and annual balancing of wages for accurate federal and state tax reporting
Preparation and payment of state income and unemployment taxes
Accurate input, balancing, calculation, and payment of garnishments
- Assists in filing federal and state tax returns (i.e. 941, 940, and multi-state SUTA)
- Assists in balancing, preparing, and distribution of accurate W2s to team members
- Assists time editors with edits and payroll issues

Requirements & Skills 8

GED/High School Diploma.
- Must possess good computer skills and analytical skills.
- Must be service-oriented and customer-focused.
- Knowledge of payroll rules and regulations.

Job summary 9

We're looking for a Payroll Analyst. The primary responsibilities include the oversite of payroll processing, maintaining payroll procedures, audits, and SOX controls, processing garnishments and taxes, system testing for Payroll and HRIS, and reporting and analysis for various aspects of HR/Payroll/HRIS.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

We are looking for a Payroll Analyst.

Duties & Responsibilities 10

Collect data and complete data analysis to inform management and support the decision-making process. Ensure data integrity
Assist with highlighting and resolving integrity issues within existing data systems; manage and continually improve information tools
Evaluate and compare outcomes based on multiple potential scenarios
Generate, interpret, and present regular and ad hoc reports for department and system leadership
- Responsible for managing the scope and completion of work, meeting deadlines, and providing deliverables to the customers or end users.
- Coordinate projects, and schedules and participates in meetings as necessary to complete assignments
- Develop, document, and revise system design procedures, test procedures, and quality standards

Requirements & Skills 10

Bachelor’s Degree
5 years HR/Payroll experience

Frequently asked questions

What are 10 things payroll analysts do?

A payroll analyst is responsible for managing, organizing, and analyzing an organization's payroll functions. They ensure employees are paid accurately and on time, and that payroll procedures align with company policies and government regulations. Here are 10 tasks a payroll analyst may perform:

Payroll Processing: One of their primary responsibilities is to process company payroll each pay period. This includes calculating hours worked, deducting taxes and other withholdings, and ensuring employees are paid correctly and on time.

Payroll System Management: They manage and maintain payroll software systems, updating information as needed and ensuring the system is working effectively.

Record Keeping: They are responsible for maintaining accurate and up-to-date payroll records, including time sheets, wage and tax withholdings, and employee information.

Compliance: They ensure that all payroll activities comply with federal, state, and local laws, as well as company policies.

Reporting: They create regular reports detailing payroll expenditures, which may be used for budgeting, financial reporting, and audits.

Issue Resolution: They resolve any payroll discrepancies or issues, such as missed payments or miscalculations, in a timely and efficient manner.

Policy Implementation: They may assist in developing and implementing payroll policies and procedures, and communicate these to employees and management.

Auditing: They may conduct internal audits of payroll accounts to ensure accuracy and compliance.

Training: They may provide training to other staff members on payroll procedures and the use of payroll software.

Liaison: They often serve as a liaison between the payroll department and employees, answering any questions or concerns about payroll matters.

In essence, a payroll analyst ensures that the payroll process runs smoothly and effectively, serving as an important part of a company's financial and human resources teams.

What are payroll analyst skills?

A payroll analyst requires a unique blend of skills, both technical and soft, to be effective in their role. Here are some of the key skills:

Attention to Detail: Payroll involves managing complex data and conducting precise calculations. Even minor errors can cause significant problems, so meticulous attention to detail is crucial.

Mathematical Skills: Strong mathematical skills are required to accurately calculate hours worked, wage rates, deductions, and bonuses.

Organizational Skills: Payroll analysts often handle multiple tasks at once and need to maintain accurate and accessible records. Excellent organizational skills help them manage these responsibilities effectively.

Understanding of Payroll and Tax Laws: Payroll analysts need to be well versed in relevant federal, state, and local wage and tax laws, as well as any industry-specific regulations.

Proficiency in Payroll Systems: Proficiency in using payroll software is essential. They also need to be able to learn new systems quickly as technology evolves.

Problem-Solving Skills: When discrepancies or issues arise, payroll analysts must be able to identify the problem and find an effective solution quickly.

Communication Skills: They must communicate effectively with employees, managers, and other departments, whether it's to explain payroll procedures or resolve issues.

Confidentiality: Payroll analysts deal with sensitive personal and financial information. They must maintain confidentiality and handle this information responsibly.

Analytical Skills: They need strong analytical skills to review payroll processes, identify inefficiencies or errors, and make necessary improvements.

Time Management: Payroll analysts often work under tight deadlines, especially around paydays. Strong time management skills ensure they can process payroll accurately and on time.

Customer Service: They often serve as a point of contact for employees' payroll queries, so good customer service skills are important.

These skills, combined with a thorough understanding of payroll procedures and regulations, enable a payroll analyst to perform their role effectively and accurately.

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