Escrow Assistant Job Description

Job summary 1

As an Escrow Assistant you will work with our Escrow Officer and Post Closing teams and assist with various administrative and customer service aspects of the title and closing process. If you are someone who has previously demonstrated their attention to detail, work ethic, and commitment to customer service in the title and escrow industry, and are looking to join a company that allows you to learn more about the closing process, and are, then the Escrow Assistant position is for you!

Duties & Responsibilities 1

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Requirements & Skills 1

Job summary 2

Under close supervision, the Escrow Assistant will learn and perform secretarial and clerical duties to assist in the gathering of information and handling of funds for the closing of escrows. This includes dealing with details of a highly confidential nature. Assists in developing customer relationships and business.

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Job summary 3

We are currently looking for an Escrow Assistant for our Financial Services Escrow Branch. The right candidate will be responsible for the timely preparation of all escrow files and ordering all information necessary for the closing of escrow transactions.

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Job summary 4

Escrow Assistant is responsible for assisting the Escrow Officer in providing superior escrow services while maximizing profitability by utilizing technology, communication, collaboration, and co-existence with clients, consumers, and personnel in a manner compliant with Company Policies and Procedures.

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Job summary 5

Under minimal supervision and reviews, the Escrow Assistant works within established policies and procedures, accurately opening, process, and close residential and/or commercial escrow transactions. Develops customer relationships, and maintains business by demonstrating professional customer service and communication. Assists team in maintaining profitability.

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Job summary 6

The Escrow Assistant provides general office support to the Escrow office including but not limited to, prepare, package and ordering escrow information, send instructions to lenders, obtain various escrow documents, and miscellaneous opening procedures. May serve as a backup to other office staff. Assists with special projects as needed.

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Job summary 7

As an Escrow Officer you will process the finalization of the real estate deals. You will ensure that the property titles are clear, the obligations are fulfilled by both Company and the homebuyer, outstanding debt is paid, and other real estate agreements are authentic.

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Job summary 8

We are seeking an Escrow Assistant.

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Job summary 9

As an Escrow Assistant, you will interact and correspond with all parties and agents throughout the settlement process.

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We are looking for an Escrow Assistant.

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Frequently asked questions

What are 10 things escrow assistants do?

An escrow assistant, sometimes known as an escrow officer assistant, supports the escrow officer in facilitating real estate transactions. Here are ten tasks an escrow assistant typically performs:

Preparation of Documents: The escrow assistant is responsible for preparing necessary documentation, such as escrow instructions, purchase agreements, or amendments.

Document Review: They review all documents to ensure accuracy and completeness, and make necessary corrections when needed.

Liaison between Parties: They often act as a liaison between the various parties involved in a transaction, including buyers, sellers, agents, and lenders.

Ordering Title Reports: The assistant typically orders title reports and analyzes them for potential issues that may affect the closing of the transaction.

Customer Service: They handle inquiries from clients, agents, and lenders, providing them with information about the transaction and resolving any issues that may arise.

Managing Funds: They assist in the handling of funds associated with the escrow, including receiving and disbursing funds and maintaining accurate financial records.

Recording Documents: Upon closing, the escrow assistant may be responsible for recording the transaction with the appropriate county recorder's office.

Organizing Files: They maintain and organize escrow files and records, ensuring all necessary information is readily available.

Compliance Checks: They ensure that all transactions comply with relevant laws, regulations, and company policies.

Closing Support: They assist the escrow officer with the closing process, including scheduling the closing, ensuring all necessary documents are signed, and distributing closing documents to the relevant parties.

Escrow assistants play a critical role in ensuring that the escrow process runs smoothly and efficiently. They need to have excellent organizational, communication, and customer service skills, and a keen attention to detail. Knowledge of real estate transactions and escrow procedures is also essential.

What are escrow assistant skills?

An escrow assistant needs a variety of skills to handle the administrative and customer service duties involved in the escrow process. Here are some key skills that an escrow assistant should possess:

Attention to Detail: Escrow assistants handle a lot of paperwork, often involving legal and financial details. Errors can lead to serious consequences, so attention to detail is critical.

Organizational Skills: They need to manage multiple files and tasks at the same time. Being able to keep things organized and prioritized is crucial for this role.

Communication Skills: They act as liaisons between various parties involved in the transactions, like buyers, sellers, real estate agents, and lenders. Clear and effective verbal and written communication skills are essential.

Customer Service Skills: A significant part of their job involves interacting with clients. They must be able to provide excellent service, answer questions, and resolve issues professionally.

Numeracy Skills: Handling and tracking financial transactions require good numeracy skills and an understanding of basic financial concepts.

Time Management Skills: They often need to work under tight deadlines and handle multiple tasks simultaneously. Therefore, effective time management skills are necessary.

Problem-Solving Skills: Issues can arise during the escrow process, and an escrow assistant must be able to think critically and solve problems as they come up.

Knowledge of Real Estate and Escrow Processes: They should have a good understanding of the real estate industry, as well as the specific procedures and regulations related to escrow.

Proficiency in Office Software: They should be comfortable using office software like Microsoft Office Suite for creating documents, spreadsheets, and maintaining databases. They may also need to be familiar with specialized software used in the real estate industry.

Ethics and Confidentiality: As they often deal with sensitive information, they must have strong ethics and respect confidentiality.

Continued learning and staying updated about changes in regulations and practices related to real estate transactions is also vital for an escrow assistant.

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