Contract Administrator Job Description template and pdf with duties [2024]

Job summary 1

We are looking for a contracts professional. Ideal candidate will have 2-3 years working in contracts & a Bachelor's degree in Business or other related field. As a Contract Administrator, you will be a great multi-tasker who is organized and able to excel in a fast paced environment, you will be responsible for a variety of complex contract requests from various clients and client-affiliated business ventures.

Duties & Responsibilities 1

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Process, analyze, review, and negotiate a high volume of contract requests.
Liaise with the Contracts, Legal and Compliance team regarding basic contractual rights, obligations and compliance issues to ensure understanding of and adherence to contact details and standards.
Ensure appropriate internal contract processes and procedures are followed.
Responsible for determining appropriate contracts based on a request and determining next steps in the review process.
Prepare amendments, addendum's and contract extension documents.
- Process requests for termination of contracts and prepare termination letters.
- Work closely with outside counsel to ensure agreements are in compliance with the applicable laws and regulations.
- Monitor and maintain the contract management software and database information such as vendor data entry, setting reminders, running reports and keeping facility information up to date.

Requirements & Skills 1

Bachelor’s Degree plus 3 years of relevant experience redlining and reviewing contracts, contract administration or related work experience. Paralegal, Certificate of Contracts Management or relevant professional experience in a law firm or corporate legal department setting, a plus.
- Demonstrated problem – solving skills.
- Uses discretion with confidential information.
- Computer skill requirements include: MS Word, Excel, Outlook and easily adaptable to other in-house software applications.

Job summary 2

This position is responsible for acting as the primary interface with our customers; handles pricing and submittal of proposal packages to customers. A Contract Administrator manages all aspects of proposal preparation; supporting risk/opportunity assessment, mitigation and management activities; insures proper execution of certifications and representations; resolves issues related to terms & conditions and special provisions; participates on negotiation teams; performs contract review and acceptance; practices change management; managing and safeguarding company assets (including proprietary information and intellectual property); administers and monitors contract performance and contract values; leads contract closeout activities.

Duties & Responsibilities 2

Requirements & Skills 2

Bachelor's degree in business or related area and a minimum of (5) years experience in Contracts Administration or other business field, or an Associate's degree and (8) years' experience or, High School Diploma and (10) years' experience.
- Experience in negotiating changes to Contracts and knowledgeable in the application of FAR/DFAR clauses is preferred but not required.
- Experience in change proposals, administering and monitoring contract performance, validation of labor/material estimates and mitigation and management of all contracting activities is also preferred.
- One or more of the following professional certifications (DAWIA, FAC-C, CPCM, CFCM, or CCCM is desired.

Job summary 3

We are seeking a Contract Administrator. A Contract Administrator analyzes, develops and/or maintains customer sales contracts and associated reporting for Company. This position supports sales teams with responsibilities for the analysis, development, maintenance and performance reporting of customer contracts.

Duties & Responsibilities 3

Support the sales teams by providing pre-contract sensitivity analysis, including price and revenue modeling, profitability and revenue risk exposure, and manage pricing approval process via our contract management system and business unit guidelines.
Develop, interpret and disseminate contract specific performance reporting and trend analysis to the supported sales organizations in a timely manner, leveraging the reporting available through the contract management system and producing customized contract reporting as required.
Provide sales personnel with guidance as required on the strategic intent and parameters of the available sales programs and guidelines.
Support the sales organization++ requirements in the development of RFP/contract responses, including customer facing material, and coordination of the contract document requirements.
- Manage rebate accruals, optimizing the ratio of contract accruals to settlements.
- Provide account level and contract sales reporting to field sales organizations and external customers.
- Utilize the contract management system tools and adhere to defined corporate sales operations processes, providing the sales management organization with the necessary information to make quality business decisions, optimize revenue and ensure post contract contracting reporting and compliance measurement.

Requirements & Skills 3

Knowledge: An entry level professional. General knowledge and application of technical and business concepts, procedures, and practices. Interprets company policies and procedures to resolve issues. Beginning knowledge of industry practices and standards.
Problem Solving: Applies professional concepts and company policies and procedures, analyzes data or situations, and exercises judgment to recommend solutions to solve problems. Follows standard practices and procedures in analyzing situations or data from which answers can be obtained.
Planning and Organization: Plans, organizes, and prioritizes own daily work routine to meet established schedule with guidance from manager.
Discretion/Latitude; Supervision Received; Decision Making: Receives general supervision. Makes recommendations which may be reviewed by manager. May exercise authority within limits. May seek guidance in resolving problems.
- Business Relationships and Project Management: Begins establishing and cultivating internal business relationships to facilitate completion of tasks. May participate in project teams.
- Impact: Participates in the completion of departmental projects and goals. Errors in judgment or failure to achieve results would normally require an expenditure of resources to rectify.
- Liaison: Engages with internal company and occasional external contacts. Uses discretion, diplomacy and tact in interactions.

Job summary 4

We are looking to hire a Contract Administrator to support Legal Department in our office.

Duties & Responsibilities 4

Review and coordinate contract activities with assigned business segment and corporate departments
Work with appropriate internal departments to develop and maintain processes and procedures for assigned business segment contract renewal activity
Develop internal control processes to coordinate contracting workflow among business unit departments
Assist accounting department to ensure customer invoicing is in compliance with contractual terms
- Act as a liaison between customers and corporate credit to ensure payment terms conform to the terms of applicable contracts.
- Proactively oversee the activities involved in quality resolution of problems related to area of responsibility
- Establish and maintain a professional relationship with internal/external customers, team members and department contacts

Requirements & Skills 4

Bachelor's degree from an accredited college or university in business administration, finance, accounting or a related field required
Equivalent work experience in a similar position may be substituted for educational requirements
- Minimum 3 years’ experience with contract administration or managing contract activities in a corporate environment required
- Minimum 1-year experience with Request for Proposal process preferred
- Intermediate knowledge of MS Word, Excel, PowerPoint, and Outlook required

Job summary 5

The Contract Administrator partners with stuff and business stakeholders, using a data driven approach to deliver greatest value to our customers.

Duties & Responsibilities 5

Conducting market research, creates category profiles, determine sourcing strategies
Develops RFI/RFP documents, looks at total cost of ownership, and negotiates contracts including content and terms, for assigned product categories.
Initiates, directs and participates in cost reduction efforts of the organization including but not limited to standardization, utilization, capitation, benchmarking and product conversion initiatives in order to favorably affect the financial performance of the organization.
- Ensure annual savings targets and service expectations are met.
- Manage and develop relationships with internal customers and external suppliers.
- Identifies/implements operational and financial opportunities for improvement.

Requirements & Skills 5

BA in business or related field; Masters in Business Administration of related field strongly preferred
CMRP/CPIM/APICS/ or Lean Certifications preferred
5+ years contracting experience required
Demonstrated success to achieve substantial year over year savings contributions to the organization
- Excellent communication, leadership and project management skills required
- Excellent written and interpersonal skills
- Must be skilled at using time effectively and bringing diverse stakeholders to consensus

Job summary 6

The Contract Administrator position provides all forms of contract-related support through all phases of contract award, administration, and closeout. The Contract Administrator will serve as a business advisor for all acquisition and contract related Program Office needs.

Duties & Responsibilities 6

Maintain contract files in accordance with all required regulations
Draft, edit, review, and maintain all contractual documentation, such as pre negotiation and price negotiation memorandums, SOWs, Justifications and Approvals (J&A), acquisition plans, and other acquisition/contracting documents for consideration by authorized Government personnel.
Collect and analyze relevant market information from Government and non Government sources in order to make recommendations regarding possible sources; prepare Market Research reports
Make recommendations to authorized Government personnel regarding cash flow regarding acquisitions.
- Analyze customer requirements and recommend the appropriate contract type that meets all statutory requirements
- Recommend appropriate contracting methods based on customer requirement
- Make recommendations on the appropriate method of publicizing a procurement

Requirements & Skills 6

Demonstrated experience working within a customer oriented environment and provide quality service
Demonstrated ability to participate productively as a contributing member in a team environment
Demonstrated experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience
Demonstrated experience using Microsoft Office and standard computer applications
- Demonstrated ability to display a high level of initiative, effort, and commitment towards completing assignments in a timely manner. Demonstrated experience identifying problems; determining accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and making recommendations.
- Demonstrated experience to make sound, well-informed, and objective recommendations; perceives the impact and implications of recommendations; commits to action, even in uncertain situations, to accomplish organizational goals; causes positive change
- Bachelor's Degree in a business-related discipline and 4 years of relevant experience

Job summary 7

The Contract Administrator position is a specialized function within the Contract Administration Department providing focus and extensive contract knowledge to support the business and department with complex transactions that may result to contract amendments, assignments, terminations and/or new agreements.

Duties & Responsibilities 7

Prepare invoices and collect applicable fees with signed Agreements
Understand and obtain approvals to effectuate proposed changes to legal entity structures
- Review and interpret Purchase and Sale agreement along with exhibits, provide summary of deal to internal business partners and drive the deal with the FDM to meet closing dates.(assist at closings)
- Manage multiple complex transactions simultaneously
- Create and maintain deal records in Salesforce and distribute reports relating to assigned contracts

Requirements & Skills 7

4+ year’s prior Contract Administration and/or Paralegal experience
Associates Degree in Business Administration or Legal Studies/Paralegal Certification a plus
- Proficiency with Microsoft Office, Sales Force, DocuSign
- Prior experience with Oracle applications a plus
- Experience in managing multi-step processes desired

Job summary 8

We are seeking a Contract Administrator.

Duties & Responsibilities 8

Plans, organizes, oversees and participates in contract compliance and closeout activities.
Enforce contract compliance with Federal, State, and Local programs.
Evaluates and reviews contractor documentation for adherence to established regulations, requirements and standards; prepares monthly progress payments.
Reviews contractor bids for completeness, accuracy and compliance with specifications; makes recommendation of award.
- Maintains and enforces project closeout standards for all projects; ensures that all projects follow applicable policies and procedures related to closeout.
- Prepares various correspondence, records, and reports.
- Performs related duties as required.

Requirements & Skills 8

Bachelor’s degree in business, public administration or related field; AND three (3) years of experience involving contract administration for a government agency.
Minimum one (1) year of experience involving contract administration of DOD contracts.
Project Management experience strongly preferred.

Job summary 9

We currently looking for a Contract Administrator.

Duties & Responsibilities 9

Supports the process for the negotiation of deals, terms, partners with legal and the business to get best commercial deal for Insurance holdings.
Champions the review follow-up and closure of contractual requirements, project manages sourcing and contract related functions of assigned projects.
- Drives timelines and execution of contractual deals, interfaces with suppliers, key business leads and purchasing support organizations (legal, finance, risk, finance, purchasing) as requirement to drive and execute completion of assigned sourcing and contract related activities.
- Manages end to end sourcing process.
- Reviews pricing and business terms in partnership with key business owners and suppliers to bring about best overall commercial deal for projects.

Requirements & Skills 9

Job summary 10

We are actively sourcing for a Contract Administrator.

Duties & Responsibilities 10

Assist with contract management and organization
Support internal legal team
- Prepare, revise, negotiate, and process other contracts (including equipment sales, supply, sales representative and distributor agreements) with legal oversight as needed
- Provide life cycle contracts administration support
- Review contracts and other project-related documentation for compliance with client policy and requirements

Requirements & Skills 10

2+ years of contract administration experience
Experience with contracting processing tools, workflow management and reporting

Contract Administrator Job Description

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