Contract Specialist Job Description template and pdf with duties [2024]

Job summary 1

The Contract Specialist provides expertise in the procurement of professional, engineering, and/or architectural consulting services as well as goods and services contracts. In addition, the role involves managing and mitigating the risks inherent in the design, construction, and other professional services to protect the City from being subject to litigation, criticism, or unanticipated costs due to unclear, ambiguous, and non-compliant contract documents. We are looking for a Contract Specialist that has experience in negotiating costs and terms and conditions. This position will work collaboratively with Procurement and Contracting staff, internal departments, and external procurement stakeholders in all matters relating to the procurement of materials and supplies, procurement of hardware and software, and procurement of consulting services.

Duties & Responsibilities 1

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Manages consultant procurement process for a business unit; coordinates preparation of and approves requests for proposals or qualifications (RFP/Q) and other documents related to consultant procurement; trains project managers in consultant selection procedures; participates in negotiations of consultant contracts; ensures that all contracts receive required approvals and meet all applicable laws and regulations.
Prepares requests for proposals for procurement or publicly advertised technical, professional, and engineering services contracts; develops solicitation strategy; writes and edits scopes of work; determines the approach to use in structuring the RFP and scope of work; and assist in determining appropriate selection criteria, phasing and weighting.
- Propose alternate procurement approaches. Train department representatives on procurement code, policies, procedures, and procurement waivers
- Negotiate and document contract change orders.
- Reviews requests for the procurement of and contracting for equipment, goods, and services including architects and engineers, small works, and other procurements as assigned; analyzes the requirements and determines the method of procurement; recommends improvements to the statement of work or specifications as necessary and decides on the type of contract, milestones and procurement plan; reviews justifications for sole source and prepares documentation; and determines the applicability of requirements.

Requirements & Skills 1

Job summary 2

The Office is seeking a Contract Specialist. Work involves assisting in the development of policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; and coordinating and evaluating program activities.

Duties & Responsibilities 2

Requirements & Skills 2

Graduation from an accredited four-year college or university. Experience and education may be substituted for one another.
Two (2) years of experience performing work as a Contract Specialist, purchaser, or related position.
One (1) year of experience reviewing complex documents.
- Experience reading and interpreting contracts.
- Contract management experience.
- Purchasing or procurement experience.

Job summary 3

A Contract Specialist performs complex contract duties including developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing, and/or monitoring contracts. Work requires extensive contact with governmental officials, division, and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

The Contract Specialist will support Legal by operationalizing the contract creation process for Statements of Work (SOWs) and related contracting structures. We're looking for a motivated self-starter who's passionate about drafting and reviewing contracts, managing operational processes, analyzing trends, and recommending and implementing process improvements. This is a unique role, with similar functions to a business operations analyst and a contract analyst. The candidate will work side by side with Legal to create SOWs and ensure they meet legal requirements. Additionally, you will support Professional Services by providing operational and administrative guidance, enabling them to provide an outstanding customer experience. The successful candidate must be inquisitive, and enthusiastic about technology, like being continually challenged, and demonstrate sound judgment, and attention to detail. You should have an interest in working in a space, where legal meets business.

Duties & Responsibilities 4

Own the SOW process, which includes drafting and reviewing SOWs to ensure alignment with business and legal requirements, gathering approvals, tracking status, and communication between key parties.
Retrieve and analyze data using Excel, Salesforce.com, and other data management/BI Systems
Support weekly, monthly, quarterly, and annual reporting
Proactively identify and implement operational improvements and enhancements that meet business requirements
Communicate daily with cross-functional teams including Sales, Legal, Operations, and Management
Recruit, onboard, train, and influence Contract Specialists
- Create and maintain standard operating procedures
- Drive continuous process improvement while developing relationships for long-term solutions
- Conduct quality assurance audits

Requirements & Skills 4

Bachelor's Degree
4+ years of relevant contracting experience in reviewing and drafting contract terms in technology licensing and service contracts or other standard commercial contracts
Excel Skills (Pivot Tables, VLookups, and Charts)
2+ years of Salesforce Experience
Strong attention to detail and excellent problem-solving skills
- Strong written and oral communication skills
- Ability to communicate effectively across all functions and levels of the organization
- Ability to work independently while being able to contribute successfully to cross-functional team

Job summary 5

We are seeking a Contract Specialist to join our organization.

Duties & Responsibilities 5

Requirements & Skills 5

Ability to lead internal meetings
Highly organized with excellent oral and written communication skills
Excellent analytical skills, problem-solving skills, and attention to detail
Highly confident dealing with internal staff, and external if required
Established negotiation skills
- Bachelor’s Degree in Life Science, Business, Languages, or equivalent. MBA or Paralegal certification preferred
- Knowledge of contract management principles
- Comprehensive knowledge of relevant software (Windows, Word, Excel, Outlook, Databases)

Job summary 6

We are looking for an organized and analytical Contract Specialist to join our Contract and Vendor Management team on a contract basis. The Contract Specialist will provide operational and administrative support for contract and vendor processes. Success in this position requires initiative and high attention to detail.

Duties & Responsibilities 6

Responsible for managing daily inquiries to the contracts team, including responding to email
Execute routine redline requests, and escalate as necessary
Responsible for preparing documents for legal review and assisting with negotiating terms under the direction of management
Perform defined daily contract management processes to ensure prompt delivery of agreements
- Responsible for preparing contracts and associated documentation for e-signatures
- Independently prepare reports, charts, graphs, slide decks, and spreadsheets at designated intervals and as requested.
- Maintain all related records and documents, including exhibits, special provisions, supplemental agreements, tracking logs, spreadsheets, etc.

Requirements & Skills 6

Contact management experience
Experience using Microsoft Word, Excel, and PowerPoint
Analytical, research, reporting, and documentation skills
- Strong documentation, communication, and technology skills
- Ability to work comfortably under deadlines
- Meticulous organization and time management skills

Job summary 7

This position serves as a Contract Specialist in the performance of a full range of contracting duties. Assignments typically involve the preparation of various types of contracts and procurement for supplies/services/equipment, Construction/Architecture & Engineering (A&E), Information Technology, or Stewardship to meet the requirements of the agency.

Duties & Responsibilities 7

Responsibilities are listed at the full-performance level.
Assists in performing market analysis to determine the availability of commercial items and possible vendors.
Develops solicitations. Determines quantities to be included in a solicitation based on economical order quantities, market conditions, delivery requirements, production capabilities, specifications required, and pre-award samples.
Evaluates bids of offers submitted and determines responsiveness to the solicitation
Assists in performing price analysis, analyzing commercial pricing practices applicable to Government needs and economic developments relative to increased material, labor, or transportation costs as reflected in price indices.
Participates in negotiations on price, technical requirements, terms, and conditions of the contract.
- Recommends award by delegated authority. Reviews and signs awards if warranted.
- Recommends approval or disapproval of progress payments, special payments on fixed-price contracts, requests for overtime, proposed subcontractors, and other special requests.
- Upon contract completion, ensure necessary actions are taken to close the contract file.

Requirements & Skills 7

Must be a U.S. Citizen or National.
Males born after 12-31-59 must be registered for Selective Service or exempt.
Subject to satisfactory adjudication of a background investigation and/or fingerprint check.
Successful completion of the one-year probationary period, unless previously served.
- Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
- Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify.
- Applicants must have at least one year of specialized experience equivalent to at least the GS-05 grade level. Examples of specialized experience are: assisting senior professionals in drafting and editing standard contracts, or other legal documents, reports, and correspondence; maintaining files and statistical data on contracts, statements of work, and bid/solicitation documents; assisting in the preparation of statements of work and/or other contractual documents, as a trainee.

Job summary 8

We are looking for a Contract Specialist to join our team in our Corporate Office. We are looking for positive individuals to fit our energetic culture.

Duties & Responsibilities 8

Set up and maintain project records
Assist Project Managers in preparing Proposals/Contracts
Monitor project costs/performance
Review costs/draft invoices with Project Managers
- Prepare & monitor sub-consultant agreements
- Project Related COI’s
- Additional Accounting Assistance as needed

Requirements & Skills 8

Experience with project accounting software
- Experience preferred
- Ability to work independently
- Organized and detail oriented

Job summary 9

We are seeking a Contract Specialist to work with our attorneys in creating and managing contracts and other documents to help fulfill the Company mission. This role is responsible for every phase of contract development from researching the legal regulations to negotiating the terms and preparing the print document. He or she may collaborate with a legal team or work independently to evaluate bids and draft documents.

Duties & Responsibilities 9

Requirements & Skills 9

Job summary 10

Provide on-site support services as Contract Specialist, supporting the Office’s efforts.

Duties & Responsibilities 10

Conduct acquisition planning and market research. Together with the project team and Small Business Specialist, determine contract type and area of solicitation. Consider all possible set-asides in conjunction with local socioeconomic and small business goals. Prepare other required pre-solicitation documentation.
Prepare and issue solicitations, Requests for Proposals/Quotes, and amendments. Work with the project team to address questions. Receive, record, and review proposals/quotes for responsiveness.
Coordinate technical evaluation panels. Participate in and assist the Contracting Officer in all source selection activities and best value tradeoff evaluations. Prepare for and participate in negotiations; perform cost and/or price analyses; document source selection activities; and determine fair and reasonable pricing. Obtain certified and other than certified cost and pricing data as required.
Process contract awards for government Contracting Officer signature. Prepare and distribute award packages and announcements.
- Process modifications. Obtain and evaluate contractor proposals; participate in and document negotiations; prepare modifications with supporting documents for signature by the Government Contracting Officer.
- Prepare closeout documents.
- Undertakes work that requires lifting and moving computers, monitors, printers, and smaller peripherals such as scanners, laptops, etc.

Requirements & Skills 10

Minimum Education: 24 Business credit hours. Preferred: Bachelor’s degree
Minimum Experience: 8 years of Contracting experience with the performance requirements for this position
Must have the physical capacity to lift and carry boxes at least 25 pounds

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Contract Specialist Job Description

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