Compliance Coordinator Job Description template and pdf with duties [2024]

Job summary 1

The Compliance Coordinator is expected to proactively keep client websites compliant with specific OEM brand standards each month. Additionally, the Compliance Coordinator will keep internal knowledge base articles up-to-date with evolving OEM brand guidelines and provide superior customer service. The Compliance Coordinator is also expected to manage client expectations and communicate with Company's business partners. This is a mid-level position reporting to the Manager of Compliance.

Duties & Responsibilities 1

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Answer questions regarding brand compliance guidelines
Submit websites and website content to the manufacturer for review
Analyze brand and program compliance reports provided by the manufacturer
Correct infractions to make websites adhere to compliance guidelines
Communicating infractions in customers’ purview for correction
Communicate issues clearly to internal resources
- Work with internal departments to fulfil all program requirement related requests
- Prepare or update internal compliance training
- Manage and oversee multiple projects

Requirements & Skills 1

Bachelor’s degree or equivalent training
1-2 years of prior experience in website content management
1 year of experience in verbal and written communication in both business to business and business to customer communications
- Expert knowledge of three or more brand compliance guidelines
- Perform effectively in environments with frequent workload changes and competing demands
- Work independently and within the team to complete assignments with limited guidance

Job summary 2

The Compliance Coordinator participates and supports the activities related to the external audits including the prep and post- activities. In addition, the Compliance Coordinator will be responsible for support of the Site-Self Audits (SSA) and external audits, support of Inspection Readiness program, maintenance of the tracking spreadsheet for audits and inspections, maintenance of the regulatory, corporate, and customer audit-proof books.

Duties & Responsibilities 2

Assist in monitoring compliance and maintenance of state and DEA licenses
Supports the Site-Self Audits (SSA) as needed
Support of the Inspection Readiness program by performing reconciliation activities and continuous maintenance of inputs into the Quality Improvement Plan (QIP)
Actively participate in the SQRT meetings by preparing material prior to meeting and capturing meeting minutes during the meeting. Complete follow up activities upon completion of the meetings
Routinely complete the maintenance of the proof books needed for audits/inspections
Participates in walkthroughs in all GMP shifts
- Supports all compliance responsibilities. Supports the preparation, revision, and implementation of relevant SOPs
- Participates in regulatory inspections and third-party audits, as appropriate. Participates in the development and delivery of auditor training, regulatory inspection preparedness training, and continuous improvement
- Participates in continuous improvement programs in Regulatory Compliance to align with business strategies

Requirements & Skills 2

Job summary 3

The Compliance Coordinator is responsible for providing overall support to the Labor Compliance Department, travel to sites throughout the County to conduct site visits and job walks to perform labor standards interviews, investigate complaints and issues, report activities on a monthly basis, as well as work with the Labor Compliance Analyst/Project Manager/ Officer certifying payroll and payroll related documents.

Duties & Responsibilities 3

Requirements & Skills 3

Job summary 4

The Compliance Coordinator collaborates with other business units to ensuring compliance with contractual requirements and federal and state government reporting and regulations. The Compliance Coordinator investigates privacy incidents, determines disclosure risk and reports to regulators as required. Implements mitigation measures to help prevent privacy incident from re-occurring.

Duties & Responsibilities 4

Assist with maintaining compliance with policies and procedures, state and federal laws and regulations, and contractual obligations
Assist with guiding special projects related to government mandated program requests and directives
Assist with inquiries, complaints, audits, reviews, change requests, etc
Act as the Compliance/Provider Solutions liaison
- Assist in proactively suppressing or deescalating identified compliance risks
- Assist in developing and implementing compliance auditing and monitoring strategies related to provider complaints and government program directives
- Maintain compliance with regulatory deliverables and other requirements

Requirements & Skills 4

Bachelor’s degree in Business, related legal field or equivalent experience.
0-2 years of compliance, regulatory affairs, and/or project management experience.
Knowledge of laws and/or regulations in area of compliance, in particular HIPAA, and state regulations.

Job summary 5

Performance of a variety of administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision. Work activities relate primarily to operations and procedures. The Compliance Coordinator will be responsible for administrative support for the compliance program including, Time and Effort Reporting, handling of Conflict of Interest forms and trainings, and conduct data entry/checks/reconciliation in multiple systems both internal and external and to ensure compliance, assist with university audits, and document retention.

Duties & Responsibilities 5

Preparing, routing, and tracking Time and Effort reports to troubleshooting issues
- Preparing, routing, tracking, and reviewing Conflict of Interest forms as well as assigning and tracking trainings
- Assist with semester/year end reconciliation, which may include but not limited to suspension and debarment checks and other compliance checks as required by funder/federal/state/local governmental to adhere to regulations
- Financial reconciliations and researching and resolving problems related to fiscal compliance issues

Requirements & Skills 5

Job summary 6

As a Compliance Coordinator, you will be responsible for processing all prospect applications and recertifications according to compliance regulations and guidelines.

Duties & Responsibilities 6

Review and pre-approve certification and recertification files within 24 hours of receipt
Monitor various compliance reports
- Participate in state and syndicator file audits by assisting in site preparation and response
- Ensure adherence to all Fair Housing laws and regulations
- Remain knowledgeable in federal, state, and local laws and regulations as they relate to compliance

Requirements & Skills 6

3 years of experience in a related field preferred
Certified Occupancy Specialist (COS) preferred
Tax Credit Experience a Must
- Knowledge of Section 42 LIHTC policies and regulations
- Yardi software experience
- Strong communication skills and mathematical ability

Job summary 7

The Compliance Coordinator is responsible for supporting Ethics, Compliance, and Legal Department leadership and personnel in assessing compliance across business operations, including monitoring progress and reporting on ongoing compliance initiatives and projects, maintaining records and databases relating to compliance matters, and other administrative tasks as applicable to assigned lines of business.

Duties & Responsibilities 7

Supports the development, monitoring, and tracking of compliance programs including management of compliance tools, and maintenance of records and databases related to compliance matters
In collaboration with Department leadership and personnel, partners with internal stakeholders in the identification and assessment of business risks, and thus supports and follows up on proposed remedial actions by the business, including new and modified business controls and monitoring procedures
Assists Department leadership and personnel with ongoing legislative developments, including review, analysis, tracking, communication strategy, and business implementation
Supports Department leadership and personnel in responding to general inquiries and requests received from stakeholders across the enterprise, tracks inquiries, identifies items for follow up, and reports on outcomes
Operates as an effective member of the Department by supporting leadership and colleagues, and contributing in the achievement of overall Department and Company goals
- Creates and drives awareness of compliance tools and resources through training and/or communications
- Assists with other administrative roles and tasks supporting other members of the Ethics, Compliance and Legal department
- Performs other duties as assigned.

Requirements & Skills 7

Job summary 8

We are seeking an individual for Compliance Coordinator to join our experienced Compliance team. You will be responsible for managing and executing all administrative functions that take place within Compliance, with a focus on recordkeeping, Agent Registrations, standard operating procedures, audit records, inspection preparation, and training.

Duties & Responsibilities 8

Provides assistance in the onboarding process which includes activities such as processing background checks and Agent Registration, disseminating and collecting paperwork, ensuring document quality assurance, Agent Registration renewal applications, tracking financial costs, and communication with Agents and other stakeholders.
Manages sensitive and confidential matters like compliance violations, incident reporting documents and action items, personnel matters and organizational changes, safeguarding the security and confidentiality of information, data and files.
Provides general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and recording meeting minutes as needed.
Supports training activities, including but not limited to compliance trainings, standard operating procedures, mandatory trainings, and onboarding initiatives, including the compilation and reproduction of training records, scheduling, training materials, tracking of training records, and preparation of documents for state inspections
- Supports company standard operating procedures (SOPs) and regulatory requirements through activities including the reproduction, dissemination, communication, of SOPs.
- Coordinates activities and action items relating to state and local inspections and audits, including but not limited to ongoing License inspections and inventory audits.
- Supports and coordinates other Compliance and Human Resource duties, as needed.

Requirements & Skills 8

4+ years’ experience in an administrative capacity, preferably Compliance/Government Relations, managing department administrative records.
Strong written and oral communication skills
Must be detailed oriented, well organized, and able to proactively communicate
Ability to work independently and with a team in a fast-paced, high-volume environment while ensuring accuracy and timeliness.
- Excellent analytical and reporting skills
- Strong Microsoft Office skills specifically with Word, Excel, and SharePoint.
- Relevant experience in the licensed Massachusetts cannabis industry desired.

Job summary 9

The Compliance Coordinator is a part of the Compliance Department staff and reports to the Compliance Director. The Compliance Coordinator is responsible for providing support to the Compliance Department with internal policies, applicable federal, state, and local laws and regulations as well as communicating with inquiries from the public, FDRs, and all business units within the company.

Duties & Responsibilities 9

Requirements & Skills 9

Previous experience with compliance and/or auditing
High School Diploma or equivalent experience
Ability to be flexible in a high-paced environment.
Strong attention to detail.
Strong written and oral communication skills.
Excellent organizational skills.
- Strong analytical skills.
- Ability to think independently and come up with solutions.
- Must exercise discretion in dealing with highly confidential matters.

Job summary 10

The Compliance Coordinator preparea letters, reports and other materials; files documents with appropriate entities in accordance with legal requirements. Acts as an information source on organization policies and procedures. Develops and maintains filing systems. Assists in administration of contracts or subcontracts. Administers aspects of the DoD, DoE or other industrial security program to ensure compliance with government and company security policies and procedures that are non-IT related.

Duties & Responsibilities 10

Perform a variety of routine activities in support of functional areas such as production operations, engineering, or human resources for a specific project, business or a technical unit
Gather, collect, record, track and verify data and information from multiple sources
Compile, review and analyze data
Use software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations
May design processes to enhance work flow
Provide data and information to others on functional unit processes and procedures
- This position typically spends 70% of their time supporting the function
- Moderate understanding of general job aspects and good understanding of the detailed aspects of the job
- Support, communicate, reinforce and defend the mission, values and culture of the organization

Requirements & Skills 10

High school diploma or GED or equivalent combination of education and experience
- Must be flexible and willing to move between projects and tasks quickly and as needed
- The ability to listen to others and to work well as part of a team
- Knowledge of office procedures and good writing and verbal skills

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Compliance Coordinator Job Description

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