Welcome to the Team
Template 1
Subject: Welcome to [[Company Name]]
Dear [[New Employee Name]],
the best candidates faster
We are all really excited to welcome you to our team! As agreed, your start date is [[Date]]. We expect you to be in our offices by [[Time]] and our dress code is [[Casual/Business Casual]].
[[If necessary, remind your employee that they need to bring their ID/ paperwork]]
At [[Company Name]], we care about giving our employees everything they need to perform their best. As you will soon see, we have prepared your workstation with all necessary equipment. Our team will help you setup your computer, software and online accounts on your first day. [[Plus, if applicable, mention any extra things you’ve prepared for your new hire, like a parking spot, a coffee mug with their name or a company t-shirt]]
We’ve planned your first days to help you settle in properly. You can find more details in the enclosed agenda. As you will see, you’ll have plenty of time to read and complete your employment paperwork (HR will be there to help you during this process!) You will also meet with your hiring manager to discuss your first steps. For your first week, we have also planned a few training sessions to give you a better understanding of our company and operations.
Our team is excited to meet you and look forward to introducing themselves to you during [[Planned event/Lunchtime]].
If you have any questions prior to your arrival, please feel free to email or call me and I’ll be more than happy to help you.
We are looking forward to working with you and seeing you achieve great things!
Best regards,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 2
Subject: Thank you and Welcome! [[New Employee Name]]
Hello [[New Employee Name]],
We are very glad you accepted our offer for the post [[Job Title]] and look forward to seeing what you bring to the table.
On behalf of [[Company Name]], I am delighted to welcome you to our organization.
Some of the best takeaways from your interview was that you are really good at [[Feedback]], [[Feedback]] and we cannot wait to see how you put all those talents to grow yourself here along with the company. While we are on the topic of feedback, here are few areas our experts felt you can touch upon before your big first day, [[Feedback]], [[Feedback]].
Also, in our next email to you, we will be introducing you to your manager, and for the same, we would like to get links to your Profiles to enable a sensible introduction, kindly share this with us as early as possible.
Looking forward to you joining us,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 3
Subject: [[Subject Line]]
Welcome to [[Company Name]]!
We are very happy to have you join our organization. I hope you are ready to fall in love with your new job and meet your new colleagues. Your first day will be [[Start Date]]. We’ll expect you at [[Appropriate Time]] at [[Appropriate Address]].
We’ve planned out your first day to help you get acclimated a bit easier. First, we’ll start with a short stop for morning coffee in the office kitchen. Then we’ll move on to human resources to sign an employment contract, benefit plan forms, and other important paperwork. After that, we’ll get you settled into your new office and set up your phone and computer.
Once that’s done there will be a brief onboarding process that will introduce you to our policies, culture, and mission. Then you will have a chance to meet your supervisor who will inform you all about your new role at our company.
Our company dress code is [[Appropriate Style]].
If you have any questions, we will be happy to answer. Please don’t hesitate to contact us by email [[Email Address]] or phone [[Phone Number]].
Again, congratulations. We are thrilled to you have you join the team and look forward to meeting you!
Regards,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 4
Subject: Welcome to [[Company Name]]
Dear [[New Employee Name]],
Welcome to [[Company Name]] – we are excited to have you aboard and look forward to seeing you on your start date of [[Start Date]]. As a reminder, our business hours are from [[Time]] to [[Time]], [[Day]] through [[Day]]. However, we ask that you arrive by [[Time]] on your first day so we can show you to your workstation and give you a tour of the office before your orientation.
You are welcome to park anywhere in the parking lot, save for the reserved spots. Once inside the building, please check in with [[Receptionist Name]] at the reception desk. [[He/She]]’ll provide you with your security badge. I’ll greet you in the lobby.
Here is your first day schedule:
[[Schedule]]
A few more things to note:
The employee kitchen and break room is located on the [[Number]] floor, and stocked with snacks and beverages. The espresso machine is also available to you at any time.
Please bring documentation for your I-9 on your first day.
Our dress code is [[Casual/Business Casual]].
If you have any questions before [[First Day]], you can email or call me at [[Phone Number]].
Welcome aboard! We look forward to seeing you [[First Day]], and we’re happy to have you on the team.
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 5
Subject: [[Subject Line]]
Dear [[New Employee Name]],
Congratulations, and welcome to our team. You were our final choice of [[Number of Applicants for the Position]] applicants. We chose you because [[Name Specific Skills/Abilities/Attributes that the Candidate Possesses]].
We’re looking forward to seeing you on [[Start Date]] at [[Time]] for your [[Orientation/Training/First Day of Work]].
When you arrive, ask for [[Employee Heading Up Orientation/Training/Supervising]] who will be [[Leading Your Orientation/Training/Supervising You Today]]. Be sure to bring [[List Anything They Should Bring, a Lunch, Special Equipment, Pen and Paper, etc.]].
Also you’ll want to wear [[Let Them Know How to Dress, if They’ll Need Anything Special, Such as Comfortable Shoes, Clothes Appropriate for the Weather, Clothes that Can Get Dirty, Hazmat Suit, etc.]].
During your first day, you can expect to [[Give Them a General Outline of What They’ll be Doing]].
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 6
Subject: [[Subject Line]]
Dear [[New Employee Name]]:
I’d like to welcome you to [[Company Name]]. We are excited that you have accepted our job offer and agreed upon your start date. I trust that this letter finds you mutually excited about your new employment with [[Company Name]].
As mentioned during the interviews, while your new position reports to me, I’d like to welcome you to the [[Department Name]] on behalf of all of the staff. Each of us will play a role to ensure your successful integration into the department.
We’re expecting you for new employee orientation on [[Date]], [[Day]] at [[Time]]. You will meet with me to discuss your successful integration into our company and with Human Resources staff to learn about employment-related issues. You’ll also meet with several co-workers so you can get a feel for the overall work of the department. Our dress code is casual.
Your new team anticipates taking you out to lunch to get to know you and to make sure that you meet everyone with whom you will be working. Your meeting agenda for the rest of your first day will involve planning your orientation with me and setting some initial work goals so that you feel immediately productive in your new role.
I anticipate that your second day will involve more co-worker meetings to understand the department. You’ll also have the opportunity to continue with your new employee orientation plan and your initial work for the department.
Again, welcome to the team. If you have questions prior to your start date, please call me at any time, or send me an email if that is more convenient. We look forward to having you come on board.
Regards,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 7
Subject: Welcome to [[Company Name]]!
Dear [[New Employee Name]],
We are delighted to welcome you to the [[Company Name]] family.
The [[Marketing etc.]] team is really excited to meet you.
Your starting date will be [[Start Date]] and [[Supervisor Name]], our [[Supervisor Job Title]], will be your primary contact.
Dress code
We don’t have a strict dress code so just be yourself.
Things to remember
Please bring your ID, signed contract and banking details so we can set you up with payroll.
Office
We know you’re a dog owner so you’ll be happy to know the office is dog-friendly.
Social
Every [[Day]], the [[Marketing etc.]] team grabs some beers after work, and they’d love you to join them!
Everything else you need will be sent in a follow-up email in the coming days.
All the best from everyone at [[Company Name]],
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 8
Subject: Welcome to the [[Company Name]]
Dear [[New Employee Name]],
Congratulations! We are happy to welcome you to our team! As agreed, your start date is [[Start Date]]. Your regular work shift is from [[Time]] to [[Time]]. We look forward to seeing you at [[Where to Report]] by [[Time to Report for the First Day]]. Our dress code is [[Casual/Business Casual]].
Please bring along [[Necessary ID and Other Documents]].
At [[Company Name]], we strive to provide employees with everything needed to perform at their best. Your work station has been prepared with the necessary equipment and supplies. [[Supervisor Name]] will provide you with a tour of the facilities and will introduce you to members of the team you’ll be working with. [[Discuss any Extra Amenities in this Line, e.g., Parking Space]].
We’ve planned your first day to acquaint you with your new position and to help you settle in. Please find the necessary documents, which include [[Tax Information, Employee Handbook]]. You will be greeted by [[Manager Name]] at the HR Department. After completing your paperwork, you will meet with your [[Hiring Manager Name]] to discuss your first steps. If you have any questions before you arrive, please call or email me and I’ll be happy to help you.
We look forward to working with you and accomplishing our common goals as members of the team.
Best Regards,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 9
Subject: [[Subject Line]]
Dear [[New Employee Name],
Welcome to [[Company Name]]! We’re excited to add another person to our growing team. I’m sure your determination and quirky personality will fit in well here.
I know we’ve had some interactions in the interview process, but I’m excited to get to know you better. I’ve been with this company for [[Amount]] years, and each day I find myself learning more and more. I’ve become a more driven, inspired person in this role, and as your manager, I’m excited to see how you’ll contribute to the team’s and the company’s growth.
We’ll see you at our main office, [[Start Date]] at [[Time]]. We’ll start with a cup of coffee and casually tour the office to meet everyone. Then, we’ll take care of some of the paperwork and send you on your way. Bring yourself – that’s it!
This marks the start of an awesome journey. I’m excited to see you grow as a new employee, learn from your teammates, and, ultimately, woo clients left and right.
Looking forward to day one,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 10
Subject: It’s almost day one!
[[New Employee Name]], can you believe it? This time next week, you’ll have your [[Company Name]] water bottle in-hand at your new desk. We can’t wait!
Some things to know ahead of your first day:
Your desk is [[Wherever the Desk is]]. When you get to the office give your manager, [[Manager Name]], a ring; they’ll help you get settled in.
When choosing your outfit, don’t be stressed! Our dress code is “whatever makes you feel comfortable” – but shirts and shoes are a must.
To finish up final bits of paperwork, please bring your Social Security card and birth certificate (just this once).
No need to pack a lunch! Your team has something special planned. If you have any dietary restrictions/preferences, please share them with me.
If you have any questions before you start, feel free to email or call. We’re glad you’re here!
Best,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
the best candidates faster
