Template 1

Subject: [[Subject Line]]

Dear [[Candidate Name]],

100Hires

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Tony Urban, CEO at Deckrobot, 11-50 employees

Overall Rating

5/5

Likelihood to Recommend

10/10

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Thank you for taking the time to meet with our team about the [[Job Title]] role at [[Company Name]]. It was a pleasure to learn more about your skills and accomplishments.

Unfortunately, our team did not select you for further consideration.

I would like to note that competition for jobs at [[Company Name]] is always strong and that we often have to make difficult choices between many high-caliber candidates. Now that we’ve had the chance to know more about you, we will be keeping your resume on file for future openings that better fit your profile.

I am happy to answer your questions if you would like any specific feedback about your application or interviews.

Thanks again for your interest in [[Company Name]] and best of luck with your job search.

Regards,

[[Your Name]]

[[Your Job Title]]

[[Email Signature and Contact Information]]

Template 2

Subject: [[Subject Line]]

Dear [[Candidate Name]],

Thank you very much for investing your time and effort to interview with our team about our [[Job Title]] position at [[Company Name]].

All of us really enjoyed meeting you, learning about your skills and experiences and having a really interesting conversation.

Unfortunately, at this time, we decided to proceed with our selection process with another candidate.

It is a decision we didn't make easily because you are really a strong candidate with a wonderful personality.

We will definitely keep your resume in our talent database, and in case that we have a job opening that better fits your profile, we will make sure to get in touch with you.

If you have any further questions or need more feedback, please do not hesitate to ask. I will be more than happy to answer any of your questions.

I wish you the best of luck in your future endeavors and hope we'll have a chance to meet again soon.

Regards,

[[Your Name]]

[[Your Job Title]]

[[Email Signature and Contact Information]]

Template 3

Subject: [[Subject Line]]

Hi [[Candidate Name]],

Thank you so much for your interest in the [[Job Title]] position with [[Company Name]]. We appreciate you taking the time to visit our offices and interview with our team.

While we were impressed with your skill set, we have chosen to proceed with another candidate who has more leadership experience.

Again, we appreciate your time, and we wish you the best of luck in your career endeavors.

Sincerely,

[[Your Name]]

[[Your Job Title]]

[[Email Signature and Contact Information]]

Template 4

Subject: [[Subject Line]]

Dear [[Candidate Name]],

Thank you very much for your interest in employment opportunities with [[Company Name]].

I am writing to inform you that we have selected the candidate whom we believe most closely matches the job requirements of the [[Job Title]] position.

We appreciate you taking the time to interview with us and wish you the best of luck in your future endeavors.

Best regards,

[[Your Name]]

[[Your Job Title]]

[[Email Signature and Contact Information]]

Template 5

Subject: Your application to [[Company Name]]

Dear [[Candidate Name]],

Thank you for taking the time to consider [[Company Name]]. We wanted to let you know that we have chosen to move forward with a different candidate for the [[Job Title]] position.

[[Optionally, include feedback from the hiring process for candidates who may be suitable for future openings:]] Our team was impressed by your skills and accomplishments. [[It’s best to include something that specifically drew your attention.]] We think you could be a good fit for other future openings and will reach out again if we find a good match.

We wish you all the best in your job search and future professional endeavors.

Regards,

[[Your Name]]

[[Your Job Title]]

[[Email Signature and Contact Information]]

Template 6

Subject: Job Application – [[Candidate Name]]

Thank you very much for your interest in employment opportunities with [[Company Name]].

This message is to inform you that we have selected a candidate who is a match for the job requirements of the [[Job Title]] role.

We appreciate you taking the time to apply for employment with our company and wish you the best of luck in your future endeavors.

Best regards,

[[Your Name]]

[[Your Job Title]]

[[Email Signature and Contact Information]]

Template 7

Subject: [[Subject Line]]

Dear [[Candidate Name]],

Thank you for your application for the [[Job Title]] at [[Company Name]]. We really appreciate your interest in joining our company and we want to thank you for the time and energy you invested in your [[Job Application/Job Assignment]].

We received a large number of [[Job Application/Job Assignment]], and after carefully reviewing all of them, unfortunately, we have to inform you that this time we won’t be able to invite you to the next phase of our selection process.

Though your [[Education/Qualifications/Working Experience/Skills]] are impressive, we have decided to move forward with a candidate whose [[Education/Qualifications/Working Experience/Skills]] better meet our needs for this particular role.

We truly appreciate your expertise in [[Industry]] and interest in our company. We hope you’ll keep us in mind and apply again in the future.

If you have any questions or need additional information, please don’t hesitate to contact me by email [[Your Email Address]] or phone [[Your Phone Number]].

We wish you every personal and professional success in your future endeavors.

Once again, thank you for your interest in working with us.

Kind regards,

[[Your Name]]

[[Your Job Title]]

[[Email Signature and Contact Information]]

Template 8

Subject: [[Subject Line]]

Hi [[Candidate Name]],

We appreciate your interest in [[Company Name]] and the time you’ve invested in applying for the [[Job Title]] opening.

We ended up moving forward with another candidate, but we’d like to thank you for talking to our team and giving us the opportunity to learn about your skills and accomplishments.

We will be advertising more positions in the coming months. We hope you’ll keep us in mind and we encourage you to apply again.

We wish you good luck with your job search and professional future endeavors.

Best,

[[Your Name]]

[[Your Job Title]]

[[Email Signature and Contact Information]]

Template 9

Subject: [[Job Title]] application at [[Company Name]]

Hi [[Candidate Name]],

Thank you so much for your application to [[Company Name]]. Unfortunately, we are not able to [[Offer You an Interview / Pass You Onto the Next Round]] at this time, as we are looking for someone with more experience in [[Skill or Job Requirement]] for this role.

Please do not hesitate to keep in touch and reach out if we have another role you think could be a fit for in the future.

Best,

[[Your Name]]

[[Your Job Title]]

[[Email Signature and Contact Information]]

Template 10

Subject: Your application for the position of [[Job Title]]

Dear [[Candidate Name]],

We appreciate your interest in a position with us and thank you for your application.

Please understand that we will need some time before we can send you a response, as we carefully review each application. We will be in touch as soon as possible.

Sincerely,

[[Your Name]]

[[Your Job Title]]

[[Email Signature and Contact Information]]