Rejection Letter for Internal Candidate
Template 1
Subject: Your application for our open [[Job Title]] position
Hi [[Internal Candidate Name]]/Dear [[Internal Candidate Name]],
the best candidates faster
Thank you for very much for applying for our [[Job Title]] position.
I’d like to let you know that we have decided to move forward with a different candidate for this position.
[[Consider including constructive feedback, eg. We appreciate all of the hard work you have put into your current position and admire your desire to take on a new challenging role, but at this time we are looking for someone with more managerial experience for our open position]]. [[If applicable, let the candidate know when you may be accepting applications for more suitable positions, eg. Based on your skills and the experience you have in your role as [[Current Job Title]], you might want to consider applying for a [[Job Title]] position when we begin accepting applications on [[Date]].]]
I wish you all the best and thank you again for your application and your dedication to [[Company Name]]. Please don’t hesitate to apply for any other internal positions that interest you.
Regards,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 2
Subject: [[Subject Line]]
Dear [[Internal Candidate Name]],
Thank you for your interest in the open position of [[Job Title]]. [[The Search Committee or individuals in a department who interviewed, etc. and]] I appreciate the time you devoted to our interview and the opportunity to have met with you. You are to be commended on your fine qualifications and professional accomplishments. However, after serious consideration, the position has been offered to an individual whose specific skills and experience are more closely matched to the needs of the [[Position or Department]].
[[I/We]] wish you success in your search for enhanced professional opportunity.
Sincerely,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 3
Subject: [[Subject Line]]
Dear [[Internal Candidate Name]]:
I want to let you know how much I appreciated the opportunity to [[Discuss with You/Review Your Application]] for the [[Job Title]] position in the [[Office/Department]]. We had several excellent candidates for the position and the final decision was a difficult one. While we will not be offering you the position in our department, you exhibited a sense of professionalism and interest that is to be commended.
Thank you again for your interest in [[Job Title]] position.
Best wishes in your future career endeavors.
Sincerely,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 4
Subject: [[Subject Line]]
Dear [[Internal Candidate Name]],
I would like to say thank you for taking the time to apply and meet with our team about the [[Job Title]]. It was great to find out more about what you have achieved, as well as your skills and qualifications.
Regrettably, you were not selected by our team to go forward. Please remember that competition for jobs at [[Company Name]] is very high and it is often difficult to choose between many experienced and quality applicants.
We will be keeping your details on file in case any openings come up in the future that we believe you would be a better fit for.
Please feel free to contact me if you would like detailed feedback about the selection process.
Regards,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 5
Subject: [[Subject Line]]
Dear [[Internal Candidate Name]],
I want to thank you for your interest in the [[Job Title]] position within the [[Department Name]] and for the time you have put into the interview process.
While your education qualifications were very impressive, we have chosen a candidate who has more hands-on experience. With your permission, we would like to keep your resume on file, should any other positions become available that we would deem suitable.
Some experience gained through volunteering or in another role that develops your [[Key Skill Missing]] would really help to raise your CV’s potential. You’re welcome to re-apply within the [[Department Name]] should a suitable position arise.
If you have any questions, please do not hesitate to contact me at [[Phone Number/Email Adress, etc.]].
Sincerely,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 6
Subject: [[Subject Line]]
Dear [[Internal Candidate Name]],
It was a pleasure meeting with you to discuss your background and interest in the [[Job Title]] position within our organization. We appreciate your time, attentiveness and patience throughout the interview process. We did have several highly qualified candidates for the position and it has been a difficult decision, but we have chosen to pursue another candidate for this position who we feel is best qualified.
Sincerely,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 7
Subject: [[Subject Line]]
Dear [[Internal Candidate Name]],
Thank you for taking the time to apply to [[Job Title]]. We really appreciate the effort you put into this. We received and have reviewed [[a Specific Number, or “a Large Number”]] of applications.
After reviewing them thoroughly, we felt that other applicants were better suited for [[Job Title]]. At this time, we are declining to move forward with your application.
Best of luck on your job search.
Sincerely,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 8
Subject: [[Subject Line]]
Dear [[Internal Candidate Name]],
Thank you for taking the time to speak to us about the [[Job Title]] position.
We regret to inform you that [[Organization]] will not be pursuing your candidacy for this position. Though your qualifications are impressive, the selection process was highly competitive and we have decided to move forward with a candidate whose qualifications better meet our needs at this time. We thank you for your interest in (organization) and wish you all the best in your future endeavours.
Regards,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 9
Subject: Your application to [[Company Name]]
Dear [[Internal Candidate Name]],
Thank you for applying for the [[Job Title]] at [[Company Name]]. I am writing to let you know that at this stage, we have chosen to move forward with a different candidate.
I was very impressed by your skills and accomplishments. I believe that you’d be a great fit for our company in any future openings we may have and I would be happy to reach out again if relevant.
Best Regards,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 10
Subject: [[Subject Line]]
Hello [[Internal Candidate Name]],
Thank you for applying to be a [[Job Title]].
While we were really impressed by your resume and you clearly show the potential of doing some great [[Job Core Responsibility Like Customer Service, Writing, Testing, etc.]], we sadly can’t move forward with your application at this point.
But please feel free to re-apply when you see another relevant listing at [[Company Name]].
Thank you for applying. We appreciate your effort.
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
the best candidates faster
