Passive Candidate Email Template
Template 1
Subject: Join our amazing team at [[Company Name]]?
I am [[Your Name]], [[Your Job Title]] at [[Company Name]]. I just saw your profile on [[Social Media or Job Board]], and I am very impressed with your skills and experience in [[Name a Specific Skill That You See Valuable]].
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We are currently looking for a [[Job Title]] to join our amazing team, and I think you would be a great fit. We are currently working on cool projects such as [[Project Description]], and I thought you would find that interesting.
If this is something that interests you, please reach back to me.
I have also included some of our employee testimonials and stories, so that you can learn about what is it like to work for [[Company Name]].
Have a great rest of the day, and I hope to hear back from you,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 2
Subject: Quick call
Hi [[Candidate Name]],
Hope you’re having a great [[Day of Week]]!
My name is [[Your Name]] and I work on the talent acquisition team here at [[Company Name]].
I was on the hunt for some great [[Job Title]] talent in [[City]] earlier this week when I came across your profile. You have a great background — I am a big fan of [[Candidate Job Title]] from [[Candidate Company Name]].
I know [[Candidate Company Name]] is a great organization and that you may not be actively looking for something new at the moment. But, if you’re open to hearing more about [[Company Name]], I think you’ll be impressed with what we have to offer.
If I don’t hear back from you here, I’ll plan to try giving you a quick call during around lunchtime on [[Day]]. Of course, if there’s a time that works better for your schedule, shoot me a quick reply and I’ll happily accommodate.
Looking forward to speaking with you!
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 3
Subject: [[Company Name]] is looking for a [[Job Title]] / Ready to join our team at [[Company Name]]?
Hi [[Candidate Name]],
I saw your profile on [[Platform]] and I was really impressed by your experience in [[Add Specific Field or an Achievement That Caught Your Eye]]. My name is [[Your Name]], and I am [[Your Job Title]] at [[Company Name]].
We are currently looking for a [[Job Title] to join our team, and I’d love to tell you a little more about this position. Are you available [[Date and Time or a Period of Time, e.g. ‘Sometime This Week’]]? This will be a great opportunity to get to know more about you and your career goals.
I look forward to setting up a call with you.
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 4
Subject: [[Subject Line]]
Dear [[Candidate Name]],
My name is [[Your Name]], a [[Your Job Title]] at [[Company Name]]. I saw your profile on [[Platform]] and was immediately impressed with your vast experience in [[Fill In]] and outstanding skills [[Name a Few]].
Currently, we are hiring a [[Job Title]] to join our amazing team and I believe that you would be a great fit for the job. You would be working on cool projects such as [[Projects]], and collaborating with a group of experts.
If you want to hear more, please get in touch.
Looking forward to hearing from you,
All the best,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 5
Subject: [[Company Name]] is looking for a [[Job Title]]
Hi [[Candidate Name]],
I am [[Your Name]], [[Your Job Title]] at [[Company Name]]. I saw your profile on [[Platform]] and I was really impressed by your experience in [[Add Specific Field or an Achievement That Caught Your Eye]].
We are currently looking for a [[Job Title]] to join our team. I’d love to tell you a little more about this position and learn a few things about you, as well. Are you available [[Include Date and Time or a Period of Time, e.g. ‘sometime this week’]]? If so, I’d be happy to set up a call. I’m also happy to coordinate via email or LinkedIn, if you prefer.
I hope you have a great day,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 6
Subject: Hey [[Candidate Name]]
Hey [[Candidate Name]],
We have not spoken, but I am familiar with some of the work you are doing with [[Candidate Company Name]].
Obviously, things have gone well thus far and my expectation is that you remain there for the long term. However, your name surfaced in regards to a specific search we are executing for a well-known tech company. They are a firm which tackles some of the toughest problems within the systematic advertising space. I’m sure you get plenty of solicitations as we approach bonus season, but I would be interested in speaking with you further in order to provide more details. I promise not to waste your time, as this is a specific inquiry.
If you are interested in a chat to learn more, please let me know when would be a convenient time. Thank you again for your time and consideration. I look fwd to hearing from you.
Regards,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 7
Subject: [[Subject Line]]
Hi [[Candidate Name]],
My name is [[Your Name]] and I work for [[Company Name]]. Hope you don’t mind the outreach.
I found your information while I was looking around [[Platform]] this morning. It looks like you’ve had some great experience with [[Skillset/Industry/ Candidate Company Name]] which is what compelled me to email you. I’m looking for a [[Job Title]] for our [[City]] office and we need someone with experience similar to yours. I’m not assuming that you’d be interested, but at the very least I figured you might know someone with whom I should connect.
I am hoping that you would be willing to connect me with one or two colleagues with similar professional backgrounds as yourself. Of course, if you’d like to discuss this opportunity yourself that would be fantastic too!
Either way, I look forward to hearing back from you. Take care and have a great afternoon!
Sincerely,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 8
Subject: [[Subject Line]]
Dear [[Candidate Name]],
We’re always looking for multi-talented [[Job Title]] to help keep our team organized and efficient, and it seems like based on your past experience at [[Candidate Company Name]] and your recent diploma that you’d be a great fit for our organization.
We’d love to start a conversation with you about an opportunity to lead your own team and take on an even bigger project at [[Company Name]]. Would you be up for a short conversation? Our availability for this coming week is as follows:
[[Day]]: [[Hour]] to [[Hour]]
[[Day]]: [[Hour]] to [[Hour]]
[[Day]]: [[Hour]] to [[Hour]]
[[Day]]: [[Hour]] to [[Hour]]
[[Day]]: [[Hour]] to [[Hour]]
Please let us know when you have time for a 30-minute conversation.
Respectfully yours,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 9
Subject: [[Subject Line]]
Hi [[Candidate Name]],
My name is [[Your Name]] and I’m the [[Your Job Title]] here at [[Company Name]].
I’m looking to find someone to join our [[Industry]] team. The latest feature you published in [[Publication Name]] particularly drew my attention. We are currently working on a similar project for our application, and we think your experience would be a strong addition to our team.
Sincerely,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
Template 10
Subject: [[Subject Line]]
Hi [[Candidate Name]],
Just saw your [[Platform]] videos of your last [[Event Name]]. I am quite impressed with your [[Professional Skill Type]] skills! How long have you been [[Professional Skill Type]]? I have taken it up last year and can’t wait to do it the way you do.
I am looking for brilliant [[Job Title]] like you for our client. Would you be interested in a brief call to chat about the role sometime this week?
Best,
[[Your Name]]
[[Your Job Title]]
[[Email Signature and Contact Information]]
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