Administrative Assistant

At Billor, short for "Bill of Rights," we are building the largest trucking ecosystem in the U.S., dedicated to supporting truck drivers. By combining FinTech, Technology, and Freight Management, we empower drivers to achieve truck ownership and a better quality of life. Our mission is rooted in freedom, responsibility, and efficiency, enabling drivers to maximize productivity and enjoy more time with their families.

Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. You’ll play a vital role in ensuring the smooth functioning of our administrative operations, supporting managers, and contributing to the success of our mission. This is an excellent opportunity to work in a dynamic environment and be part of a company that values innovation and purpose.

Responsibilities

• Maintain and update our fleet records, ensuring all necessary documents (registrations, inspections, insurance) are accurate, organized, and ready for dispatch to delivery centers.
• Oversee and maintain both physical and digital filing systems, ensuring company records are accurate, accessible, and secure.
• Prepare, issue, and track vehicle plates, ensuring compliance with industry regulations.
• Manage incoming and outgoing mail, ensuring timely distribution and response.
• Serve as a primary point of contact for trucking operations correspondence.
• Coordinate travel arrangements and accommodations for team members and our clients.
• Schedule and organize meetings, including preparing agendas and minutes as needed.

Requirements

• Bilingual: Fluent in English and Portuguese.
• Highly Organized: Strong ability to manage information, prioritize tasks, and meet deadlines.
• Strong Communication Skills: Excellent oral and written communication abilities.
• Tech-Savvy: Proficiency in MS Excel and familiarity with office equipment and digital tools.
• Willingness to Learn: Openness to acquiring new skills and adapting to evolving processes.
• Commitment to Excellence: A strong work ethic and dedication to supporting our mission.