Personal Assistant to Chairman

Personal Assistant to Chairman

Role Summary

We are seeking a highly organized, bilingual (Arabic and English) Personal Assistant to support the Chairman at Forvis Mazars Qatar. Proficiency in French will be considered an advantage. This role is critical to ensuring the Chairman's day-to-day activities run smoothly and efficiently, enabling strategic focus and operational excellence.

Key Responsibilities:

• Administrative Support:
  • Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.

  • Organize and coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.

  • Act as a gatekeeper for the Chairman by screening calls, emails, and other correspondence.

• Communication & Coordination:
  • Prepare high-quality reports, presentations, and correspondence on behalf of the Chairman.

  • Liaise with internal departments and external stakeholders to facilitate seamless communication and coordination.

  • Ensure confidentiality and discretion when handling sensitive business and personal matters.

• Project Management:
  • Assist in managing key initiatives and projects led by the Chairman.

  • Track progress, ensure deadlines are met, and provide regular updates to the Managing Partner.

• Operational Support:
  • Maintain effective record-keeping systems and ensure documentation is readily accessible.

  • Handle expense reporting, invoicing, and other administrative tasks.
  • Handle tender portal and share the related tenders with relevant line of service.
  • Support event planning and coordination for meetings, conferences, and corporate events.

Key Requirements:

• Education:
  • Bachelor's degree in Accounting, Business Administration, Management, legal or a related field.

• Experience:
  • Minimum of 5 years' experience in an executive support role, preferably within multinational firms.

  • Experience in working with senior-level executives is highly desirable.

• Skills:
  • Exceptional organizational and multitasking skills with strong attention to detail.

  • Excellent written and verbal communication skills in Arabic and English; French proficiency is an advantage.

  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Ability to work under pressure and manage competing priorities in a fast-paced environment.

• Additional Qualifications:
  • Knowledge of tools like ERP systems and Canva is an added advantage.
  • Familiarity with advanced reporting tools such as Tableau or Power BI is a plus.

• Personal Attributes:
  • A confident and polished demeanor, with the ability to represent the Chairman professionally.

  • High emotional intelligence, with excellent interpersonal skills to manage diverse relationships effectively.

  • Proactive and resourceful, with a problem-solving mindset and the ability to anticipate needs.

  • Adaptable to changing priorities and circumstances, while remaining calm under pressure.

  • Discreet and trustworthy, with the highest standards of professionalism and confidentiality.

  • A positive attitude, strong work ethic, and a willingness to go the extra mile.