Document Controller – Real Estate Development (Arabic Speaker)

About this role

The Document Controller represents the developer’s interests and manages all project documentation for real estate development projects. The role organizes, tracks, and distributes drawings, contracts, and reports, keeps them accurate, accessible, and compliant with developer and regulatory requirements, and coordinates with project teams and stakeholders to support smooth project delivery.

What you will do

1. Document Management

• Set up and maintain a central document control system for residential, commercial, and mixed-use projects.
• Organize and archive drawings, specifications, contracts, permits, and progress reports for easy retrieval.
• Make sure every document is correctly labelled, versioned, and stored according to developer protocols.

2. Distribution and Coordination

• Distribute documents to project teams, contractors, consultants, and authorities on schedule.
• Coordinate with architects, engineers, and site teams to ensure timely submission, review, and approval.
• Track document workflows and revisions so approvals don’t delay the project.

3. Compliance and Quality Control

• Check that documents meet developer standards, contract obligations, and local regulations.
• Audit document repositories regularly for accuracy and completeness.
• Keep sensitive documents such as contracts, financial reports, and designs confidential and secure.

4. Project and Technical Documentation

• Manage schedules, technical submittals, as-built drawings, and regulatory approvals.
• Keep records of design changes, site instructions, and project correspondence.
• Prepare document packages for milestones, client reviews, and authority submissions.

5. Stakeholder Coordination

• Act as the main contact for document queries from project teams, contractors, and consultants.
• Flag document issues that could affect progress or compliance to the Projects Director.

6. Process Improvement and Digitalization

• Implement and maintain document management systems (e.g., Aconex, Procore).
• Recommend improvements to document workflows and support real-time digital tracking.

7. Risk Management and Reporting

• Identify risks such as missing approvals or outdated revisions, and propose solutions.
• Prepare regular document status reports covering pending approvals, revisions, and compliance issues.
• Ensure all project changes are documented to reduce disputes and claims.

What we are looking for

• Language (mandatory): Native or fluent Arabic speaker, with strong spoken and written Arabic. Professional English is also required.
• Education: Bachelor’s degree.
• Experience:
  • Minimum 4 to 6 years as a Document Controller, preferably with a real estate developer, construction company, or consultancy in the Middle East, particularly Dubai.
  • Proven document control on large real estate projects such as high-rise, residential, commercial, or mixed-use developments.
• Skills:
  • Hands-on use of Aconex, Procore, BIM 360, or similar document management systems.
  • Strong Microsoft Office skills, especially Excel, for logs, reports, and templates.
  • Version control, metadata tagging, and workflow set-up.
  • Ability to read architectural and engineering drawings, specifications, and contracts.
  • Knowledge of ISO 9001 or similar quality management frameworks.

About us