Join us where accuracy meets hospitality
Why this role
- Impact cash flow and vendor relationships through precise billing and AP execution.
- Be the welcoming face and voice of our front office.
- Work cross-functionally with finance, merchandising, warehouse receiving, and vendors.
Position Details
Reports To: Rebecca, Assistant Controller
FLSA Status: Non-Exempt
What you'll do
- Process high-volume customer billing: review, code, enter, research exceptions, generate statements and reports, and resolve issues.
- Provide professional reception coverage: greet visitors, answer calls, and process incoming mail.
- Sort and distribute incoming vendor invoices/credits to the correct AP associate.
- Research unvouchered POs and gather documentation to correct and clear them.
- Assist with AP check runs including matching, scanning, and filing vendor invoices.
- Execute full-cycle AP with three-way match, approval verification, documentation, account coding, and accurate data entry.
- Match receiving transactions to goods/services and reconcile invoices with POs and packing slips.
- Maintain customer records (contacts and billing email addresses) and manage filing systems for all processed invoices (customer and vendor).
- Help with credit card receipt scanning, coding, and posting.
- Collaborate daily with the Controller, merchandisers, Warehouse receiving associates, and vendors; partner with team members to ensure timely processing.
- Support special projects as assigned and adhere to company and departmental policies, including the employee handbook and corporate standards.
What you'll bring
- Numerical aptitude across discounts, interest, commissions, portions, percentages, and volumes.
- Accurate calculator/10-key; proficiency in MS Excel and MS Word; exposure to Sage preferred.
- Detail-driven multitasking and excellent written/verbal communication.
- Strong organization, deadline discipline, and problem-solving under pressure.
- Team-first mindset and adherence to procedures.
Reception presence
Deliver courteous, responsive front-office service while keeping financial workflows on schedule.
Physical requirements
Performing the duties of this position, the employee is regularly required to use hands and arms and is frequently required to sit. The employee must be able to handle extensive use of office equipment. The employee is occasionally required to stand, bend, stretch, or walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision and hearing abilities requirements for this job include close vision and the ability to focus.
Notes
Other related duties may be assigned as needed by your supervisor.
Preferred proficiencies
- Binding Experience
- Basic Computer Skills