**Job Title: Project Coordinator **
Location:
4 Irving Place, New York, NY 10003
**Duration: 6+ month
(Possible extension based on performance)
Shift Timing: Mon-Fri, 8-5pm**
Position Summary:
**This role works closely with architects, planning analysts, facilities personnel, vendors, contractors, and internal stakeholders to manage move/add/change (MAC) requests, process service tickets through Maximo, coordinate furniture and equipment installations, and maintain accurate space management records and reporting.
The ideal candidate has experience in project coordination, facilities, commercial real estate, workplace planning, or commercial interiors. They must be comfortable managing multiple requests in a fast-paced corporate environment, maintaining accurate tracking and documentation, and communicating professionally with internal customers and management.**
Key Responsibilities
- Ticket and Work Order Management
- Space Planning and Workplace Coordination
- Office Move and Installation Coordination
- Stakeholder Communication and Customer Service
- Reporting and Administrative Support
Qualifications and Experience
- Approximately 2–5+ years of experience in project coordination, facilities coordination, workplace planning, commercial real estate, architecture support, or commercial interiors.
- Experience working in a corporate facilities, real estate, architecture, or workplace environment.
- Familiarity with work order, service request, or ticketing systems; Maximo experience is preferred.
- Working knowledge of commercial office space planning, furniture coordination, office moves, or workplace modifications.
- Strong Microsoft Excel skills, including data tracking, spreadsheet maintenance, and reporting; experience with pivot tables is preferred.
- Proficiency in Microsoft PowerPoint and other Microsoft Office applications.
- Strong written and verbal communication skills, with the ability to interact professionally with internal customers, vendors, contractors, and management.
- Excellent organizational skills and attention to detail, with the ability to manage multiple concurrent requests, prioritize deadlines, and follow through on outstanding items.
- Ability to work effectively in a fast-paced, high-volume environment while maintaining accurate records and providing responsive customer service.
Must-Have Technologies
- Microsoft Excel (advanced spreadsheet tracking, reporting, pivot tables).
- Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).
- Work Order/Ticketing Systems (Maximo preferred or similar facilities management platform).