Job Title: Accounts Receivable Clerk
and Office Assistant
Department: Accounting
Reports To: Controller
Job Summary
- Compiles
and maintains the company’s accounts receivable records and performs
general office administration tasks.
General Accountabilities
- Checks
figures, postings, and documents for correct entry, mathematical accuracy,
and proper codes.
- Answers
customer inquiries.
- Prepares
accounts payable and receivable checks.
- Compiles
receivable reports.
- Maintains
all receivable files.
- Prepares
analysis of accounts.
- Assists
in monthly and yearly closings.
- Prepares
daily cash and credit card deposits.
- Enters
finalized cash receipts and updates accounts receivable ledger.
- Obtains
and mails invoice copies for customers, as requested.
- Files
check stubs and bank receipts.
- Researches
and processes charge backs, returns, and bad checks.
- Calls
and/or mails correspondence to customers as necessary in order to update
accounts.
- Assist
with payroll, timekeeping calculations, filing, answering phones and other
clerical duties.
- Assists
with accounting and other support special projects, as necessary.
- Assists
with any office related tasks including accounting, production and human
resources
- Receives
visitors.
- Answers
telephones and provides information or refers calls.
- Takes
and conveys messages.
- Maintains
calendars.
- Runs
various errands for the company.
- Operates
and assists others in operating variety of office machines, such as:
computer, printer, calculator, dater, photocopier, fax machine, telephone,
switchboard, postage meter, scales, etc.
- Performs
minor maintenance, e.g., replaces ribbons and toner, and troubleshoots
minor problems.
- Performs
other related duties as assigned or requested.
- The
company reserves the right to add or change duties at any time.
Job Qualifications
- Minimum
Education: High School Diploma or equivalent
- Minimum
Experience: 1 year.
- Preferred
Experience: 2-5 years, or equivalent combination of education and
experience. Relevant QuickBooks knowledge.
Competencies
- Planning/Organizing
- Prioritizes and plans work activities; Uses time efficiently; Plans for
additional resources; Sets goals and objectives.
- Problem
Solving - Identifies and resolves problems time efficiently; Gathers and
analyzes information; Develops solutions; Works well in group problem
solving situations; Uses reason.
- Customer
Service - Responds promptly to customer needs; Solicits customer feedback
to improve service; Responds to requests for service and assistance.
- Cost
Consciousness - Works within approved budget; Develops and implements cost
saving measures; Conserves company resources.
- Oral
Communication - Speaks clearly and persuasively; Listens and gets
clarification when necessary; Responds informatively to questions.
- Written
Communication - Writes clearly and concisely; Edits work; Varies writing
style to meet specific needs; Presents numerical data effectively; Able to
read and interpret written information.
Skills: Language
- Required:
Must be fluent in English - writing, reading, and speaking. Preferred: Fluent
in Spanish and/or Vietnamese.
Physical Demands
- Occasionally
required to sit.
- Occasionally
required to walk.
- Occasionally
required to use hands to finger, handle, or feel.
- Occasionally
required to reach with hands and arms.
- Occasionally
required to talk or hear.
- Occasionally
required to bend, lift or climb
- Occasionally
required to lift light weights (less than 25 pounds)
- Finger
dexterity required.
- Hand
coordination required.
- Specific
vision abilities required for this job include: close vision, distance
vision, ability to adjust or focus
Work Environment
- Climate
controlled room with personal computer and desk.