Senior US Payroll & Finance Specialist – Bookkeeping, AP / AR (Trivandrum, US Shift)

Senior US Payroll & Finance Specialist (Bookkeeping / AP / AR) — Trivandrum, US Shift

Location: Trivandrum (Thiruvananthapuram), Kerala
Market: US finance and accounting operations
Shift: US hours (EST / CST overlap required)
Compensation: Commensurate with experience — discussed during the interview

Read This First

This is an expert-level role. We are not building a training runway. You will take ownership of the US finance cycle from day one, with no one checking your reconciliations behind you. If your experience is in preparing inputs for someone else to review, or you have covered only one of payroll, AP, AR or close, this role is not the right fit and we would rather tell you now than at the offer stage.

About the Role

You will run US payroll, bookkeeping and the full AP/AR cycle for our US operations from our Trivandrum office. Consultants paid correctly and on time, clients invoiced accurately, vendors settled, books closed clean and on schedule every month — all of it yours. This suits someone who reconciles before they report and chases the variance until it clears.

What You Will Own

US Payroll

• Run multi-state semi-monthly and bi-weekly payroll independently for W2 employees and 1099 / C2C contractors
• Validate timesheets against approved hours, rates, overtime and PTO before every run
• Own payroll tax withholding — federal, state and local, FICA, FUTA and SUTA — new state registrations, and resolution of agency notices
• Handle garnishments, reimbursements, off-cycle payments and corrections without escalation
• Own year-end filings end to end: W2, W2-C, 1099-NEC and 1095-C

Accounts Payable

• Process subcontractor and vendor invoices with three-way match against POs and timesheets
• Collect and validate W-9s, maintain vendor master data and track 1099 reportable payments
• Run scheduled ACH, wire and check payment cycles
• Reconcile vendor statements and resolve disputes and short payments to closure

Accounts Receivable

• Raise client invoices against approved timesheets, POs and VMS portal submissions
• Apply cash receipts, investigate deductions and clear unapplied balances
• Own the aging report end to end — proactive collections and measurable DSO improvement
• Resolve billing disputes and rate discrepancies directly with account managers and client AP teams

Bookkeeping & Month-End Close

• Own the general ledger — journal entries, accruals, prepaids and GL integrity
• Perform bank, credit card and intercompany reconciliations
• Drive month-end close to deadline and prepare all supporting schedules
• Produce P&L, balance sheet and cash flow reports for management review
• Own sales tax filings, 1099 filings, and internal or external audit requests

Non-Negotiable Requirements

• 5+ years in US accounting, payroll and finance operations supporting US entities or clients
• Independent, hands-on ownership of all four areas — payroll, AP, AR and month-end close. Depth in only one or two is not sufficient for this role
• Multi-state US payroll processing experience, including payroll tax withholding and year-end filings you prepared yourself
• Solid working command of US GAAP fundamentals and US payroll tax rules
• Expert-level use of QuickBooks, NetSuite, Xero or Sage, and a US payroll platform such as ADP, Paychex, Gusto or Paylocity
• Advanced Excel — pivot tables, lookups and reconciliation models you built yourself
• Clear written and spoken English for direct contact with US clients, vendors, consultants and agencies
• Available for US shift hours from Trivandrum
• B.Com, M.Com, MBA Finance, CA Inter, CA, CMA or CPA

Strong Advantages

• Prior experience at a US staffing, consulting or professional services firm
• Invoicing through MSP / VMS portals such as Fieldglass, Beeline or IQNavigator
• Multi-state payroll across five or more states
• Experience supporting external audits or operating within documented financial controls
• Track record of finding and fixing errors that had passed prior review

What We Offer

• Full ownership of the US finance cycle rather than a narrow slice of it
• Direct exposure to US payroll tax, multi-state compliance and client billing
• A small team where accuracy is noticed and your judgement carries real weight
• Compensation discussed during the interview and aligned to genuine expertise

How to Apply

Send your CV along with a short note covering: which of payroll, AP, AR and month-end close you have owned independently, the accounting and payroll systems you have used and at what depth, the number of US states you have processed payroll across, and your notice period. Applications that do not address independent ownership will not be shortlisted.

We never charge candidates any fee at any stage of the hiring process.