Administrative Services Coordinator
- Columbia, MD
Job Summary
Work directly with the CEO of Spectrum HR Solutions, Business Development Specialist, and the HR Group to manage and coordinate a variety of business management activities, such as: office operations, client interface, set up and maintain worksheets, produce reports, order supplies, maintain community and business engagement memberships. Establishes CRM, researches and develops resources/processes that create timely and efficient workflow. May coordinate work assignments of the HR Group. Assists with coordinating consulting projects. Schedules meetings, responds to email and calls. Organizes and attends virtual and/or in person team meetings.
Essential Duties
1. Provide executive business services to the Company
2. Manage client and consultant workflow
3. Designs office structure and organization for Spectrum
4. Oversees multi-media, website, and social marketing consultant
5. Creates marketing/contact-CRM
6. Schedules and attends Spectrum HR group meetings
7. Conducts inventory and orders supplies and manages the mail.
8. Schedules and coordinate meetings between clients, consultants, and Spectrum Team
9. Organizes and sends greeting announcements, thank-you, birthday, holidays, events
10. Coordinate travel/hotel for Spectrum staff for related meetings, seminars, and conventions, as needed.
Education and Experience
Two to four years related experience and/or training; or equivalent combination of education and experience in office/information/administration management.
Business, HR degree or certifications, a plus.
Ability to read and interpret documents such as operating and procedure manuals.
Ability to create and develop documents in Word, Excel, and PowerPoint at the intermediate or advanced level.
Ability to write routine reports and correspondence.
Must be reliable, detail-oriented, and able to meet deadlines.
Must be creative, adaptive and, show demonstrated commitment to excellence.
Must have outstanding customer services, verbal, and written communication skills.
Must be proficient at posting social media content, office technology software.
Excellent problem-solving skills.
Physical Demands
Primarily office or home environment requiring sitting, standing, walking, lifting, speaking and complex thinking.