Distribution Center Administrative Coordinator

A day in this role

When the warehouse lights flip on, you’re the hub that keeps information—and product—moving. You greet the morning with a quick review of overnight orders, prep the paperwork for outbound shipments, and log into the Warehouse Management System (WMS) to validate inventory moves. A call comes in—you route it to the right team member and capture the details. Throughout the day, you partner with the Warehouse Manager and floor leads, tidy up files (digital and paper), and make sure every shipment and receipt is documented cleanly and on time.

How you’ll contribute

• Provide administrative support to the Warehouse Manager, coordinating information and follow-ups.
• Answer and direct inbound telephone calls and respond to inquiries with professional courtesy.
• Assist with shipping, receiving, and inventory control activities inside the warehouse.
• Prepare and process paperwork for daily warehouse orders and shipments, ensuring accuracy and completeness.
• Enter data and maintain accurate records within the Warehouse Management System (WMS).
• Coordinate and maintain filing systems, reports, and documentation for quick retrieval.
• Support warehouse personnel with administrative and operational tasks as needed.
• Help maintain organized office and warehouse records to support audits and reporting.
• Take on additional clerical and office duties as assigned.

What you’ll bring

• High school diploma or equivalent required.
• Previous experience in office administration, warehouse administration, or a related field preferred.
• Experience with warehouse or inventory systems is a plus.
• Proficiency with Microsoft Office Suite and data entry systems.

Core proficiencies

• Shipping/Receiving
• Data entry
• Warehouse Management System (WMS)
• WMS
• Phone calls

If you’re energized by organized records, precise documentation, and being the point person who keeps operations flowing, you’ll thrive in this position.