Purchasing Coordinator

OVERVIEW: Responsible for creating purchase orders, alerting management when orders have been filled and invoices from vendors have been issued, answering vendor questions and providing them with additional order documentation as needed.

ESSENTIAL FUNCTIONS: Major Responsibilities  Secures bids and issues purchase orders.  Follows up with the department to ensure correct products or services are delivered on time.  Contacts suppliers in the event of delivery problems (such as shortages/overages, damages, invoicing discrepancies, etc.) and resolves the problem appropriately.  Collaborates with departments on issues such as material substitutions, make vs. buy decisions, etc.  Maintains documentation in accordance with departmental practice and standards.  Informs Procurement Specialist of market/pricing changes that may impact operations or budget.  Complies with departmental procurement policies and procedures.  Any other duties of a similar or lesser nature as required.

QUALIFICATIONS: Education High School Diploma or G.E.D.; or two to four years’ related experience and/or training; or equivalent combination of education and experience. Experience  D365 purchasing function experience preferred  Able to perform a variety of tasks  Familiar with a variety of the field's concepts, practices, and procedures.  Relies on extensive experience and judgment to plan and accomplish goals.  Skilled in the use of MS Excel.  Has knowledge of commonly used concepts, practices, and procedures within a field. Skills  Organizational skills  Effective communication skills, both verbal and written  Ability to accurately document data  Strong attention to detail  Highly motivated self-starter who works well independently and in group setting

• **PHYSICAL DEMANDS: **The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, frequently required to stand, use hands to finger, handle, or feel objects, tools

**JOB DESCRIPTION: **reach with hands and arms; and talk or hear; operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. The employee is occasionally required to walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

You should be proficient in:

• Warehouse Experience
• Distribution Experience
• Business-to-Business (B2B)
• Production Planning & Scheduling
• Inventory Management & Control
• Supply Chain Management
• Commodity Purchasing Experience
• Sourcing and Procurement Experience
• Supplier Negotiation Experience