Step into the role
As our Reliability-Centered Maintenance Scheduler, you orchestrate the rhythm of plant reliability. Your day starts in the CMMS, scanning the maintenance backlog, validating work order details with our Planner–Work Developer partner, and prioritizing by safety, urgency, production impact, and available resources. You turn plans into action—aligning maintenance with production priorities, coordinating people and parts, and communicating clearly so assets stay reliable and uptime stays high.
A day in the life
- Review the backlog daily and update every work order for accuracy—work description, status, estimated labor hours, parts information, and scheduled start date.
- Join the daily approval meeting to flag duplicates and request missing details before approval.
- Build and publish a rolling weekly schedule that blends safety work, production-driven priorities, corrective tasks, PMs, predictive work, and TPM/Blitz activities.
- Share the preliminary weekly schedule, facilitate the weekly scheduling review, then issue the final version to maintenance and production.
- Partner with the Maintenance Superintendent to confirm technician availability and resource coverage; balance labor capacity to boost efficiency and control overtime.
- Own OEM/vendor coordination: schedule visits, enter follow-up work requests, publish service reports to the shared network, and lead post-visit debriefs with action owners.
- Track and report scheduling KPIs—work order completion rate, schedule compliance, deferred work (with reasons), and labor utilization/wrench time—then drive improvements.
- Collaborate on Asset Failure Investigations and embed findings into future task plans and schedules.
- Ensure all PMs and required regulatory inspections are planned and completed on time.
- Keep room in the plan for emergent work and unplanned downtime; close the loop on emergency jobs and reschedule impacted tasks.
- Assist Maintenance Supervisors and Technicians during machine-down events to expedite plantwide equipment back to service.
What you bring
- High school diploma or GED required; a degree or technical training in maintenance, industrial technology, or engineering is a plus.
- 3+ years of maintenance planning/scheduling in a manufacturing or industrial setting; experience in corrugated or similar industries is ideal.
- Strong CMMS knowledge (Llumin experience is a plus).
- Proficiency in Microsoft Excel and scheduling tools such as Smartsheet or Microsoft Project.
- Confident, influential coordinator who can secure planning/scheduling inputs across departments and facilitate effective meetings.
- Credible with craftspeople and comfortable on the plant floor.
- Solid grounding in TPM plus preventive and predictive maintenance principles.
- Excellent communication and organizational skills.
- Ability to read and interpret technical documents, equipment manuals, and OEM service reports.
Core capabilities
- Language: Able to read and follow instructions on factory masters.
- Math: Fast, accurate tape-measure skills; able to compute percentages, measurements, volumes, and rates; comfortable with high school math.
- Reasoning: Apply sound judgment to instructions delivered in written, oral, or graphic form.
- Technical: Working knowledge of equipment design/capabilities for efficient operations; read OEM drawings, schematics, and maintenance procedures; support supervisors/technicians with technical info on bearings, chains, belting, pumps, motors, pulleys, and more; understand product layouts, production specs, product quality specs, and quality standards.
Licenses & certifications
Maintain a current Lift Truck Operator License and/or other appropriate certifications required for specific areas or equipment.
Physical demands
This role is hands-on in a manufacturing environment. Expect regular standing and walking, frequent hand use, reaching, and activities such as stooping, kneeling, crouching, or crawling; occasional sitting. You’ll routinely lift/move up to 50 lbs and occasionally up to 100 lbs. Vision requirements include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.
Work environment
You’ll frequently be around moving mechanical parts and wet/humid conditions, and occasionally at heights, near fumes/airborne particles, or vibration. The noise level is typically loud.
How success is measured
- Maintenance KPIs: Provide accurate scheduling metrics, timely updates, and technical support that improves work order execution, completion, and reduction of repeat issues.
- Operating standards: Meet or exceed goals in quality, cost, safety, customer satisfaction, and productivity, as set and communicated annually.
- Personal growth: Leverage company tools to advance; set yearly goals in partnership with your manager.
- Employee relations: Demonstrate strong interpersonal behaviors—respect, communication, and effective teamwork.
Proficiencies that set you up for success
- OEM (Original Equipment Manufacturing)
- Industrial and Manufacturing Engineering
- Equipment Troubleshooting
- Facilities Maintenance Experience
- Troubleshooting Industrial Automation Equipment
- Equipment/Parts Counter Sales
- Lean Manufacturing Principles
- Production Planning & Scheduling
- Inventory Management & Control
- Packaging Experience
- Scheduling Experience
- Excellent Communication Skills
- Experience in a Manufacturing Environment
- Blueprint Reading