Customer Service Sales Support

Sales Coordinator (Transportation)

*Full-Time | Monday–Friday, 8:00 AM – 5:00 PM, Onsite positon*

We are looking for a highly organized and collaborative** Customer Service** **Sales Admin **to support a transportation sales team. This role is ideal for someone who enjoys working with data, coordinating across teams, and ensuring a smooth process from order to delivery.

What You’ll Do

• Review vehicle sales and purchase files to ensure all required documentation is complete
• Process orders through internal approval workflows and submit purchase orders to vendors
• Track and manage orders using internal systems and logs, ensuring accuracy and timely updates
• Communicate with vendors and internal teams to confirm orders, resolve discrepancies, and follow up on outstanding items
• Create and manage purchase orders, sales orders, and work requests within company systems
• Support the preparation of proposals, bid packages, and required customer reports
• Assist with processing invoices, rebates, and procurement documentation
• Partner with sales and operations teams to coordinate order status and delivery schedules
• Participate in weekly production meetings and contribute to continuous process improvement
• Follow company policies, procedures, and safety guidelines

What Success Looks Like (Key Metrics)

• Process customer orders within 24 hours with a high level of accuracy
• Ensure timely processing of manufacturer rebates
• Maintain accurate delivery scheduling in collaboration with internal teams
• Deliver reliable and accurate weekly/monthly reporting

What We’re Looking For

• 2–3 years of experience in administrative, customer service, or coordination roles
• Strong organizational skills and attention to detail
• Comfortable working with data, reports, and multiple systems
• Proficiency in Microsoft Office (Word & Excel)
• Experience with ERP/CRM systems (such as NetSuite) is a plus
• Strong communication and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment

Work Environment

This position is based in a professional office setting and involves regular use of standard office equipment.

Growth & Training

We provide training and support to help you succeed, including:

• NetSuite and CRM system training
• Reporting and data tracking tools (inventory, backlog, delivery reports, etc.)