Executive Virtual Assistant

We are looking for a tech-savvy and highly organized Virtual Executive Assistant to join our team and provide comprehensive administrative and operational support to a career coaching business. The ideal candidate will thrive in a fast-paced environment, manage multiple tasks efficiently, and play a key role in client coordination, sales support, and social media management.

Key Responsibilities

1. Sales Support

• Organize materials and data for daily sales meetings.
• Manage follow-ups after sales meetings and update progress in the CRM.

2. Client Coordination & Support

• Schedule and reschedule client meetings, ensuring clear and timely communication.
• Prepare for daily client meetings and track follow-up action items or assignments.

3. Customer Support

• Respond to program-related client inquiries and offer guidance as needed.
• Act as the first point of contact for client questions and basic troubleshooting.

4. Social Media Management

• Create and schedule LinkedIn posts at least three times weekly.
• Monitor engagement and recommend improvements for content strategy.

5. Networking & Business Development

• Coordinate networking calls and business development meetings.
• Maintain a system to track networking opportunities and follow-ups.

Required Skills & Qualifications

• Exceptional organizational and time management skills.

• Strong written and verbal communication abilities.

• Proficiency in managing CRM systems and scheduling tools.

• Experience with the following technologies (by importance):

  1. Google Workspace (Intermediate to Advanced)
  2. Microsoft Office (Intermediate, particularly Word and Excel)
  3. ChatGPT (Preferred Intermediate; training available)
  4. LinkedIn (Intermediate)
  5. Zoom (Intermediate)
  6. Calendly (Basic)
  7. Adobe (Intermediate)
  8. Canva (Intermediate to Advanced preferred)
  9. MailChimp (Intermediate preferred; ability to edit templates and manage users)
  10. PayPal (Basic invoicing)
  11. Squarespace (Basic; Intermediate preferred)
  12. Evernote (Basic)
  13. Dropbox (Intermediate)
  14. Monday.com, Fathom, and AirTable CRM (Training provided)

• Ability to work independently, anticipate needs, and solve problems.

• Keen attention to detail and accuracy.

Preferred Qualifications

• Experience supporting coaches, consultants, or service-oriented businesses.
• Familiarity with LinkedIn content strategies and engagement.

Join us in creating impactful experiences for our clients by bringing your organizational expertise, technology proficiency, and passion for delivering exceptional service.

Apply now to become an essential part of our dynamic and growing team!